Procurement of Services; Company/Firm or individual for Office Space Design, BOQ Preparation, TOR Documents, and Supervision Request for EOI N°: CO-Islamabad/EOI/002-2024
1. Introduction
International Labour organisation is seeking RFP from qualified and experienced firms or consultants to undertake the design, Bill of Quantities (BOQ) preparation, Terms of Reference (TOR) documentation, and supervision for the renovation and fit-out of office space located at Islamabad.
2. Project Overview
The project involves the comprehensive design and refurbishment of space of about 1400 SQFT within our office building at GROUND FLOOR level, to create a functional, aesthetically pleasing, and efficient working environment. The selected firm will be responsible for:
- Design Services: Developing detailed design concepts, including spatial planning, interior design, and selection of materials and finishes.
- BOQ Preparation: Creating a detailed Bill of Quantities to support cost estimation and procurement.
- TOR Documentation: Preparing Terms of Reference for procurement and contracting, outlining project scope, deliverables, and timelines.
- Supervision Services: Overseeing the implementation of the design, ensuring compliance with project specifications, budget, and timelines.
3. Scope of Work
- Design Services:
- Concept development and design proposal.
- Space planning and layout design.
- Interior design, including selection of furnishings, fixtures, and finishes.
- Coordination with other stakeholders such as contractors and suppliers.
- BOQ Preparation:
- Detailed measurement and description of materials and work required.
- Cost estimation based on design specifications.
- TOR Documentation:
- Development of comprehensive TOR documents for contracting.
- Specification of project deliverables, timelines, and performance criteria.
- Supervision Services:
- On-site supervision during the execution phase.
- Regular progress reporting and quality control.
- Coordination with contractors and resolution of issues.
4. Submission Requirements
Interested firms should submit the following documents:
- Company profile, including relevant experience and qualifications.
- Examples of previous projects similar in scope and scale.
- Detailed approach and methodology for each component of the project.
- Key personnel proposed for the project, including their qualifications and experience.
- Proposed timeline and fee structure.
5. Evaluation Criteria
Submissions will be evaluated based on:
- Relevant experience and expertise in office design and supervision.
- Quality and creativity of proposed design approach.
- Accuracy and comprehensiveness of BOQ preparation.
- Clarity and detail of TOR documentation.
- Cost-effectiveness and value for money.
6. Submission Deadline
All EOIs must be received by:
23rd September 2024. Late submissions will not be considered.
7. Contact Information
For further information or queries regarding this EOI, please contact:
______________
8. Additional Information
Our organisation reserves the rights to reject any or all submissions and to negotiate with the selected firm to arrive at a mutually acceptable agreement. The issuance of this EOI does not obligate to enter into any contract or agreement.
We look forward to receiving your Expression of Interest and thank you in advance for your participation.
Sustainable Procurement practices integrate requirements, specifications, and criteria that are compatible and in favour of the protection of the environment, the social progress and in support of economic development. These practices seek resource efficiency, improve the quality of products and services, and ultimately optimize costs (HLCM Procurement Network). Sustainable Procurement is one of the Sustainable Development Goals (SDGs) (goals 12 and 12.7), and it also contributes to the achievement of all SDGs. This procurement opportunity is considered sustainable as it incorporates at least three sustainability considerations, in accordance with the HLCM Procurement Network's Sustainable Procurement Working Group - Sustainability Indicators Framework. To learn more about which considerations are included in this procurement opportunity, please see below for a specific description. For more information, contact the procurement official or author of this procurement opportunity.
The tender contains sustainability considerations for preventing or minimizing damage associated with climate change.
Examples:
Energy efficiency, greenhouse gas reporting and emission offsetting.
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
The tender contains sustainability considerations related to human rights, fundamental principles and rights at work, occupational health and safety, fairly traded goods, targeted employment of people with disabilities, etc.
The tender contains sustainability considerations promoting sustainability through the entire supply chain.
Examples:
Sustainability requirements for tier 2 suppliers, identification and approval of subcontractors.
The tender contains sustainability considerations promoting health and general well-being of consumers/ recipients of the good or service.
Examples:
Hazardous chemicals handling, labelling of chemicals.
This indicator summarizes sustainability considerations that relate to inclusion of a person with disability.
Examples:
Organizational policy on disability inclusion, recruiting people with disabilities, accessible premises, disability-inclusive supply chains, and manufacturing accessible products.
The tender incorporates contract conditions/ KPIs that stipulate the verification of suppliers' environmental and social claims through “spot checks” and audit provisions.
The tender contains sustainability considerations promoting the sustainable use of resources.
Examples:
Energy-saving measures, recycling, take-back programmes and responsible end-of-life management
The tender contains sustainability considerations promoting vendors' participation to the UN Global Compact.
The tender considers the whole life cycle cost of the service or product.
| Link | Description | |
|---|---|---|
| https://www.ilo.org/resource/e-tendering-instructions-document | ILO E-Tendering Process Guidelines | |
| https://www.ilo.org/wcmsp5/groups/public/---ed_mas/---inter/documents/legaldocument/wcms_768752.pdf | Instructions for Tenderers/Bidders |