LRPS-2024-9192353 Design, Facilitation, Logistics and administrative support to the children and youth consultation workshop on child online protection, 14-16 December 2024, in Nonthaburi, Thailand

UNICEF
LRPS-2024-9192353 Design, Facilitation, Logistics and administrative support to the children and youth consultation workshop on child online protection, 14-16 December 2024, in Nonthaburi, Thailand Request for proposal

Reference: 9192353
Beneficiary countries or territories: Thailand
Registration level: Basic
Published on: 02-Sep-2024
Deadline on: 24-Sep-2024 10:00 (GMT 7.00)

Description

UNICEF Thailand is  seeking for an institution to provide logistic, administration, and facilitation support for children and youth consultation workshop on child online protection from 14-16 December 2024, in Nonthaburi, Thailand

 

Background

 

Thirty years after the adoption of the Convention on the Rights of the Child in 1989, the role and impact of the online world on the lives of children has evolved in ways that could not have been anticipated at the time. The internet has provided positive opportunities for children. However, the internet is also a domain in which children are vulnerable to violence, abuse, and exploitation – a risk that grows exponentially with the rapid increase in internet penetration.

 

Recognizing the rapidly growing numbers of children at risk of online harms, the need to accelerate action on child online protection and the necessity of providing guidance for ASEAN Member States (AMS), ASEAN Heads of State adopted the Declaration on the Protection of Children from All Forms of Online Exploitation and Abuse in 2019, followed, in 2021, by the endorsement of the Regional Plan of Action for the Protection of Children from All Forms of Online Exploitation and Abuse in ASEAN 2021-2025 (RPA on COEA) to support implementation of the Declaration. The RPA on COEA was developed under the leadership of the Royal Thai Government, ACWC and SOMSWD in cooperation with relevant ASEAN Sectoral Bodies and with support from the technical work group.

 

The RPA on COEA is a 5-year action plan, covering 2021-2025 and outlining 7 focus areas of actions for AMS to effectively prevent and respond to online child sexual exploitation and abuses. Now, as the end of this RPA is reaching, it is timely occasion for AMS to start reviewing the effectiveness of the RPA implementation in their countries, including key successes, challenges and lesson learned. At regional level ACWC, with the support from UNICEF East Asia Pacific Regional Office  (EAPRO), will also conduct an endline assessment for the RPA on COEA, incorporating the key findings from the AMS. The result and recommendations from the endline assessment will feed into the development of the new RPA to ensure it is comprehensive, relevant, and respond to new and evolving online risks and harms.

 

This consultation provides opportunity to listen to children's opinions on child online protection and the implementation of the RPA on COEA in Thailand. The result of this consultation will feed into Thailand national review of the RPA on COEA as well as contribute to the development of operation plan on child online protection under the newly adopted National Plan of Action (NPA) for Child Protection.

 

Objectives, Purpose & Expected results

 

UNICEF is seeking for an institution to provide logistic, administration, and facilitation support for children and youth consultation workshop on child online protection from 14-16 December 2024, at Riverine Hotel in Nonthaburi province.

 

The contractor should ensure that the logistic and administrative arrangement for child participants and their chaperons is well organized, so they feel comfortable to form and voice their opinions as well as to contribute to the expected results of the event. The contractor should ensure the session is well-designed and facilitated in a way that promote informed, active, and meaningful participation of the children.

 

Description of the assignment

 

  1. Conduct and facilitation of the workshop in Thai

 

  • Design the workshop sessions in close consultation with UNICEF and Department of Children and Youth. The session must be in line with the consultation objectives and expected results, while promoting informed, active, and meaningful participation of children participants.
  • Facilitate the workshop session in a fun, inclusive, and child-friendly manner. The facilitator should ensure that all children can actively participate according to their individual capacities, with particular attention given to supporting marginalized children who may require additional assistance compared to other groups.
  • Take note of the session highlighting discussions and key findings from the consultations.

 

  1. Logistics and administrative support

 

  • Support and facilitate logistics and administrative management for 30 children and youth between the ages of 15-24 years old and 4 chaperon from various regions across Thailand as following.
  • Facilitate flight bookings for approximately 14 participants from outside Bangkok, including 10 children and youth aged 15-24 years old and 4 chaperons.
  • Facilitate travel insurance, covering 16 to 20 August 2024, for 34 participants, including 30 children and youth between the ages of 15-24 years old and 4 chaperons.
  • Facilitate local transportation/ airport transfer for 34 participants, including 30 children and youth between the ages of 15-24 years old and 4 chaperons.
  • Disburse funding to the participants who are 30 children and youth between the ages of 15-24 years old and 4 chaperons from various regions across Thailand. This includes collecting invoices and evidence from each participant as proof of payment and submit them to UNICEF at the end of the assignment.

 

Deliverables and Timeline

 

  • Deliverable 1: Logistic arrangement and disbursement of fund
    Estimated timeline of deliverable: 1 November – 16 December 2024

 

  • Deliverable 2: Session design and agenda

Estimated timeline of deliverable: 1 November – 9 December 2024

 

  • Deliverable 3: Session facilitation and note-taking.

Estimated timeline of deliverable: 14-16 December 2024

 

  • Deliverable 4: Submission of the following report:
    • Meeting report in Thai, maximum 10 pages
    • Financial report in Thai

              Estimated timeline of deliverable: 31 December 2024

 

Location and Duration

 

Duration

  • The assignment should be completed within 3 months after signing of the contract (tentatively from October 2024 to December 2024). A detailed workplan will be agreed with the awarded contractor.

 

Location

  • Preparation: October to 13 December 2024, working remotely from contractor own premise.
  • Delivery: On site service support at Riverine Hotel on 14-16 December 2024.
  • Post-workshop: Meeting report and financial report by 31 December 2024, working remotely from contractor own premise.
  • The contractor will be responsible for acquiring resources and facilities required for its completion, including any travel arrangements if required.

 

For full details, please refer to the attached Terms of Reference.

 

This tender will be run through the UNICEF e-submissions system (UNGM).

 

By clicking on the blue ‘Express Interest’ button in the UNGM tender notice, the full UNICEF e-submission system instructions to bidders document (including instructions on how to access the tender documents and submit an Offer) will be automatically emailed to the ‘contact persons’ included in your UNGM registration. Alternatively, the full UNICEF e-submission system instructions to bidders document is publicly available on the UNICEF supply internet pages here: https://www.unicef.org/supply/index_procurement_policies.html .

 

In the tender management site, if you navigate to the documents tab and opt in to confirm your intention to submit a Bid – you will then see the mandatory placeholders for documents that must be attached prior to submitting your Offer (you will also see if there are any mandatory questionnaires to complete). As such, you are recommended to `opt in` well before the submission deadline so you are clear exactly what documents are required to be uploaded prior to completing your submission.

 

Please note that in order to access the full-set of tender documents through UNICEF’s e-submissions system, vendors must: (1) be registered with UNICEF in UNGM as a company/NGO; (2) have successfully completed all mandatory information currently required by UNGM when registering.

 

Please ensure that any files submitted as part of your bid are not corrupt or damaged in any way. Please exercise caution when using compressed files. Any corrupt or damaged files may lead to your Bid being invalidated.

 

All vendors are strongly recommended to regularly log-in to the UNICEF e-submissions system to check for any deadline extensions, new clarifications, new correspondence or updated tender documents relating to this tender.

 

Should you have any questions against this solicitation, please submit your queries to Tongchanok Sonsawangphol at tsonsawangphol@unicef.org with CC to: thl-ml-bkksupply@unicef.org - no later than 16 September 2024 so that all queries could be clarified and circulated to all bidders before the deadline.

 

We look forward to receiving your proposals within the given timeline.

 

**In-tend will be down for software upgrade Friday 20th September 2024 22:00 GMT whilst Sunday 22nd September 2024 22:00 GMT.**

 

Best regards,

UNICEF Supply team