CANCELLED Request for Proposal for Communication and Outreach Programme and Promotion Material

Tender cancelled on 2021-07-20 07:15 UTC. Dear Bidder,In accordance with the UNOPS Procurement Manual, 6.6.5 Cancellation of the solicitation process, we kindly advise you that the UNOPS Procurement Proces Ref.No.: RFP/2021/18724 - Request for Proposal for Communication and Outreach Programme and Promotion Material is cancelled. We would like to thank you for the time and effort spent in submitting your Proposal and we encourage you to regularly review the procurement notices published on the UNOPS website and the United Nations Global Marketplace (www.ungm.org) for procurement opportunities with UNOPS and other United Nations organizations.We hope we can cooperate in our future opportunities.Sincerely,UNOPS Pristina Office.

New clarification added: Clarification Request 09:We would like to have more information on the following items:Under 2 - Deliverables1 - It reads:Design and develop concept radio/TV ads content for social media platforms, billboards, posters, flyers, publicity tools and gadgets etc.Questions:1.1 Number of radio/TV ads to be produced?1.2 Length of radio/TV ads?1.3 Number of billboards to be designed?1.4 Number of billboard stations to be placed and the duration?1.5 Number of posters and their format?1.6 Number of flyers and their format?1.7 Define other tools and gadgets (design, print)2 - It reads:Deliver key messages for media and advocacy. Support project management in drafting speeches and op-eds. # communications for the HOO, PM and the project team leaders (op-eds, public appearances, newsletters and other outreach materials).Questions:2.1 Number of speeches2.2 Number of op-eds?2.3 Number of newsletters and outreach materials?3 - It reads:Develop news stories in support of the advocacy goals of the initiative. Create press releases and materials, and help coordinate outreach activities.Questions:3.3 Number of news stories?3.4 Number of press releases?3.5 Number of outreach activities?4 - It reads:Design and maintenance of social media platformsQuestion:4.1 Frequency of social media posts and their content (design, copyright, video, animation)?5 - It reads:Design, production and placement of Billboards size 3m x 4mQuestions:5.1 How many billboards?5.2 Duration of placement?6 - It reads:Design and production of Flyers/foldersd. Design and production of Posterse. Design and production of Education/outreach publication(s).f. Design and produce TV ads/commercialsQuestions:6.1 Define number of posters (design), format, and number of copies?6.2 Define number, format of publication, size, and number of printed copies?6.3 Define duration, format of TV ads?7 - It reads:Events organization and management, media outreach/press release dissemination, follow-up, broadcast recording equipment/translation services for all related services andproducts necessary for media news conferences and events).Questions:7.1 Number of media events/conferences?7.2 Number of events and conferences?7.3 Define translation material.8 - It reads:The online communication platform for the project is developed and functional.Question:8.1 Define communication platform? Is this a website? If yes, provide technical details on hosting, languages, capacity, etc.UNOPS Clarification Response 09:Under 2 - Deliverables1. Answer:1.1 Refer to Schedule of Rates published with this RFP, item 9.0 and below;1.2 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS;1.3 Refer to Schedule of Rates published with this RFP, item 9.0 and below;1.4 Refer to Schedule of Rates published with this RFP, item 9.2 and 9.3;1.5 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.5;1.6 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.4;1.7  To be defined by the awarded company.2. Answer:2.1 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 5.0;2.2 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS.2.3 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS.3. Answer:3.1 Refer to Schedule of Rates published with this RFP, item 9.8 and 9.9;3.2 Refer to Schedule of Rates published with this RFP, item 9.8 and 9.9;3.3 Refer to Schedule of Rates published with this RFP, all items.4. Answer: 4.1 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS.5. Answer:5.1 Refer to Schedule of Rates published with this RFP, item 9.2 and 9.3;5.2 Refer to Schedule of Rates published with this RFP, item 9.2 and 9.3;6. Answer:6.1 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.0 and below;6.2 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.0 and below;6.3 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.0 and below;7. Answer:7.1 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.0 and below;7.2 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.0 and below;7.3 This shall be defined with the Communication Strategy to be developed after signing the contract with UNOPS. Further, refer to Schedule of Rates, item 9.0 and below;8. Answer:8.1 By this it meant the overall communication platform for the project, either via social media, billboards, tv ad’s etc.

New clarification added: Clarification Request 08:In relation to: Section II: Schedule of Requirements; Annex 1; Activities point:17.1 Production and broadcasting of the ads for radios;17.2 Production and broadcasting of the ads for national and local TV outlets;Question: Is the company requested to include in the financial proposal 'media buying ' as well? UNOPS Clarification Reponse 08:UNOPS confirms that yes, for the requirements of Section II: Schedule of Requirements; Annex 1; For the Activities under point 17.1 and 17.2 - the bidder is requested to include the 'media buying' in the financial proposal. 

New clarification added: Clarification Request 07:We'd appreciate it if we would get more details on the following requests for budget lines:2.0 Manage communications coordination, outreach and engagement with multiple partners, integrate feedback and regularly liaise with stakeholders and project partners;4.0 Lead directly on communications and outreach. Guide project teams on goals and approaches for their national communications;UNOPS Clarification Response 07:2.0 - The selected company will be responsible to manage and coordinate the aspect of outreach and engagement of multiple partners of the project and to provide integrated feedback, as well as, liaise with the project stakeholders and project partners on communication's activities as specified by this RFP;4.0 - The selected company will be responsible to lead the communications and outreach component of the project, and guide the team regarding the propsed approaches (of the selected company) on the proposed national communications strategy, in line with the objectives of the project and with the requirements of this RFP.

New clarification added: Clarification Request 06:What is the foreseen budget for the contract?Must all the experts be proposed by and be employed by the company prior to potentially winning the bid? Is there any foreseen days for the team to be engaged during the contract period? Is it expected to submit a marketing or communication strategy during the application process? or is this done at a later stage after UNOPS has selected the company. UNOPS Clarification Response 06:UNOPS advises that the information related to the planned budget can not be shared with the bidders since it is considered to be confidential information;UNOPS advises that in the submission the offerors should include the proposed team organogram in terms of defined roles (not necessarily provide the names of the persons that will have the roles). This should be aligned with the proposed methodology. In addition, we clarify that the company is not obliged to employ the experts prior to contract award;UNOPS advises that the foreseen days for the team to be engaged should be proposed by the offeror based on the scope of services which should be aligned with the scope of the project as per the Implementation Schedule included in the RFP dossier;UNOPS clarifies that the marketing or communication strategy is the product/ deliverable to be developed after the contract has been awarded to the selected company.

New clarification added: Clarification Request 05:1.Should we add a fixed monthly cost for 2.0 and 4.0 or the price should cover the services for the whole project?2.0 Manage communications coordination, outreach and engagement with multiple partners, integrate feedback and regularly liaise with stakeholders and project partners;4.0 Lead directly on communications and outreach. Guide project teams on goals and approaches for their national communications;2. 9.3 Placement of Billboards: In which city will the billboards be placed? 3. 9.4 Where will the flyers/folders be distributed, in what format and paper should they be printed? 4. 9.5 Where will the posters be distributed, in what format and paper should they be printed? 5. 9.6 Will they be online or print publications? Will our company be responsible for the writing/design of the publications? 6. 9.8 Will the events be organized online or venue based? If the events will be venue based for how many people should we provide translation equipment/services? 7. 9.9 Can you please clarify this point? Does 200 mean the number of transmissions? UNOPS Clarification Response 05:1. UNOPS clarifies that this is a Lump Sum unit, therefore, yes the price should include for all foreseen activities to be delivered by the awarded company which should be aligned with the proposed methodology as per this RFP;2. 9.3 - UNOPS advises that the placement of billboards shall be defined in the Communication Strategy. Preferably the project should outreach all municipalities;3. 9.4 - The paper quality and the printing format/material of the flyer to be defined depending on the publication. The flyers will be distributed during events, site visits, conferences, workshops, online distribution in social media platforms and similar activities that will take place during the entire project implementation period;4. 9.5 - The paper quality and the printing format/material of the posters to be defined. The posters will be distributed to promote activities that will be organized by the project (as foreseen by the communication strategy) including, but not limited to events, site visits, conferences, workshops and online publication in social media platforms and similar activities that will take place during the entire project implementation period;5. 9.6 - Please refer to the UNOPS Clarification Response 04 above;6. 9.8 - Events to be organized online and venue based. Translation to be provided based on the number of people invited and attending the events. Majority of events should be foreseen and included in the Communications Strategy and will be modified depending on the needs and requirements of the project and potential COVID-19 measures in place;7. 9.9 - UNOPS confirms that this number refers to 200 transmissions during the 3 years in the project;

New amendment added #3: UNOPS advises that the ITB/2021/18724 - Request for Proposal for Communication and Outreach Programme and Promotion Material submission deadline is extended and the NEW submission deadline is on 08 April 2021 at 10:00am CET Time;The Deadline for Clarifications period is extended until Tuesday, 06 April 2021 at 12:00noon CET Time.

New clarification added: Clarification Request 04:9.6 Education/outreach publications: Please specify the following:1. Approximately, how many pages will each publication have?2. Will the publications be printed, and if yes, in (approximately) how many pages each?3. Is it expected from the Contractor to prepare and write the content for the publications, or only design, print and distribution management in various channels?4. Will the publications be prepared in Albanian and Serbian, or also English language?UNOPS Clarification Response 04:1. and 2. UNOPS advises that the number of the pages each publication will have and if they will be printed shall depend on the type of publication and the approach (with the strategy to be developed) that the awarded company takes;​3. UNOPS clarifies that the contractor is responsible for design, print and distribution management in various channels for all publications. Further, the contractor is responsible for writing the content of the publications related to promotion of the project being newsletter, brochures, flyers, and similar;4. UNOPS advises that yes, most of the materials will be published in three languages (depending on the requirements of the project).

New clarification added: Clarification Request 03:Please find below questions related to the document "RFP-2021-18724 - Schedule of rates":"1.0 Develop a concrete strategy...": Please specify if the Communication Strategy and Workplan will cover the period of the campaign awareness activities, as specified in the document "Annex 1 - Project Implementation Schedule", specifically until August 31 2021, or should the Communication Strategy cover the entire period of contract duration, namely until April 2024?"3.0. Shape multimedia products...": Please specify what was intended when requesting this specific activity "shape project multimedia products"? Is this request related to developing the project's visual and branding identity, brand book and tone of communication guidelines?"6.0 Develop news stories...": Please specify the format of the news stories and the channel of communication. Will these stories be featured in newspapers, online news portals, national TV or only the project's social media platforms? Given that this activity could be developed in various formats, some including just photography, others including video production, a more detailed specification would help us in presenting a more transparent and realistic budget."7.0 Create press releases...": Please specify what kind of materials should be developed, aside from the press release documents? Also, what kind of support and help in outreach activities are expected from the contractor?"9.1 Design and maintainance of social media platforms": Will the contractor maintain and manage the sm platforms of the project until the end of the contract, April 2024?UNOPS Clarification Response 03:1. 1.0 - UNOPS requires further clarifications related to this question:To be specified to which activity in Annex 1 you are referring to? If you  are referring to activity no. 70, the answer is no. This activity shall be carried out by the project partners IKS/BSPK.2. 3.0 - UNOPS Advises that he Multimedia Products include the development of the Brand Book, Design Guidelines and Visibility Materials as well as other forms of project communication tools including use of multimedia (text, audio, images, video, animation etc.) when foreseen by the workplan and/or when required during a certain/pre planned project implementation period.3. 6.0 - UNOPS advises that the news stories will be featured in newspapers, online news portals, TV, radio, billboards, brochures, newsletter and other communication platforms as well as project’s social media platforms in compliance with the requirements of the communications strategy and the needs of the project.4. 7.0 - UNOPS clarifies that  this shall be defined in the Communication Strategy that the awarded company will develop.5. 9.1 - UNOPS confirms that in case the company would cover the entire period of contract duration, (April 2024), managing social media platforms should be foreseen for the same period of time. 

New clarification added: Clarification Request 02:Dear UNOPS team,I am very happy to write to you on behalf of our company. We hereby express our interest and confirm our participation in the Google Meet Scheduled Meeting, and herein we request the link to join.Best regards,BidderUNOPS Clarification Response 02:Thank you for your interest.   Link to join:    meet.google.com/upp-tcyt-dfp;    Location: Google Meet; Date & Time:   Tuesday, 30 March 2021 at 15:00hrs (CET), Pristina, Kosovo Local Time.; Duration: 40 min; Note: maximum two representatives from each company shall attend.

New clarification added: Clarification Request 01: Dear UNOPS team,I am very happy to write to you in behalf of our company.We hereby express our interest and confirm our participation in the Google Meet Scheduled Meeting, and herein we request the link to join.Best regards,BidderUNOPS Clarification Response 01:Thank you for your interest and confirmation.UNOPS advises that the RFP/2021/18724 will take place on Tuesday, 30 March 2021 at 15:00hrs (CET), Pristina, Kosovo Local Time.RFP Pre-Bid Meeting - Presentaion details:Location:  Google MeetLink to join:  meet.google.com/upp-tcyt-dfpDate & Time: Monday 30 March 2021 at 15:00hs CET Pristina, Kosovo TimeDuration: 40 minNote: maximum two representatives from each company shall attend.

New amendment added #2: UNOPS Advises that the Clarifications/ pre-bid meeting scheduled to be arranged through an on-line pre-bid virtual conference call (Google meet), has been postponed to be held on Tuesday, 30 March 2021 at 15:00hrs CET Pritina, Kosovo time.Please see the details for participation request and confirmation on intention to participate described below:"An on-line pre-bid virtual conference call (Google Meet) will be arranged. Meeting details are as per below:Location: Google MeetLink to join: Interested bidders are required to write through e-Sourcing Clarification Tool to confirm their participation and request the link, in order to participate on this Google meetingDate & Time: Tuesday, 30 March 2021 at 15:00hs CET Pristina, Kosovo TimeDuration: 40 minNote: Maximum two representatives from each company shall attend."

New amendment added #1: UNOPS advises that form RFP-2021-18724 - Section II - Schedule of Requirements - Annex 1 Project Implementation Schedule_V2 (PDF Version) has been added to the Documents section tab of this RFP to provide a clearer guidance/ example to the bidders, as per the requirements on RFP-2021-18724 - Section II - Schedule of Requirements; 1. Scope of Services; 1.2 Deliverables.