Provision of Cleaning, Janitorial and Pest Control Services at United Nations Guards Unit (UNGU) ...

1. The United Nations Assistance Mission for Iraq (UNAMI) has a requirement for Provision of Cleaning and Janitorial Services to United Nations Guards Unit (UNGU) Camp in Baghdad (Green Zone), Iraq including internal cleaning and janitorial services for offices, living accommodations, transit accommodations, recreation areas, gym, toilets, internal walkways, green areas, refuse removal collection, Pest and Vector Control, water, paper towel and toilet paper replenishment for offices and accommodations. The Contractor shall provide all supervisory, management and cleaning personnel with requisite experience, education, ability and resources to plan and organize cleaning services operations for UNGU Camp as defined in the Statement of Work (SOW). 2.0 The effective date of the contract implementation shall be 01 December 2017, with full capacity mobilization required in place and ready to perform the cleaning contract duties as per SOW instructions and the contract agreement. The contract duration shall be valid for one (1) year, with an option to extend for an additional one (1) year, subject to satisfactory performance, availability of funds and at UNAMI’s discretion. 3.0 The service should be executed by qualified and experienced company, based on Scope of Work (SOW), Specifications, Plans, UN General Conditions of Contracts and other related documents which will be provided later on by UNAMI to qualified companies who express their interest and respond to this EOI. 4.0 The functions that are required to be performed by the Contractor at United Nations Guards Unit (UNGU) Camp in Baghdad (Green Zone), Iraq shall include provision of all personnel, equipment, tools and consumables necessary to perform the services. 5.0 It is Mandatory that Proposers shall visit the UNGU Camp in the Green Zone, Baghdad, Iraq prior to the submission of their proposal in order to thoroughly familiarize themselves with the location, operating conditions and specific requirements. 6.0The solicitation will be based on a detailed Statement of Works (SOW), UN General Conditions of Contracts, Supplier Code of Conduct, Global Compact provisions which will be provided by UNAMI to all companies who respond to this EOI and qualify for this tender. 7.0 For this purpose, UNAMI will undertake a competitive bidding exercise shortly, accordingly would issue a Request For Proposal with detailed specifications to those companies who would express their interest and provide initial relevant information as to their ability to fulfill UNAMI's requirement. 8.0 Please note on the following: • This EOI is not an invitation to submit a bid/proposal. • UNAMI reserves the right in selecting the invitees for the competitive bidding based on substantial and proven records of performance in the subject field of activities and mere expressing an interest would not automatically warrant for RFP document. • UNAMI reserves the right to reject EOIs received after the above deadline. NOTE : SPECIFIC REQUIREMENTS / INFORMATION (IF ANY) 9.0 MANDATORY PRE-QUALIFICATION CRITERIA: i. Company License registration in Iraq. ii. Capability to independently organize security access clearances and / or Escort priviliges for personnel, equipment and supplies to UNGU Camp in Baghdad (Green Zone), Iraq. iii. The proposer shall provide a CV for the proposed Project Manager with minimum working experience of 5 years, qualifications and English language skills and the CVs of the Supervisors with minimum working experience of 3 years in cleaning services. iv. The proposer has attended the Mandatory Site Visit. v. The proposer shall provide the Lists of materials and equipment for executing the Contract vi. Mobilization period and commission of services to be implemented within 30 days upon receipt of notification from UNAMI or signature formalities of the contract. vii. Ability of the vendor to house workers or critical number of staff within Green Zone, enough to cover critical functions of the services under the contract terms at any given moment including during emergencies. viii) Duly completed UNGM Vendor Registration at Level-1; ix) Duly completed and signed Pre-Qualification Questionnaire and signed Vendor Response Form . Note: Proof Documents may be requested as part of technical requirements upon receipt of the Request for Proposal. 10.0 Pre-Qualification Questionnaire 1. Company’s Authorized Representative(s) (Name/Title): 1.1.……………………………………………………………………………….………………………. 1.2.……………………………………………………………………………….………………………. 1.3.……………………………………………………………………………….………………………. 2. Number of employees: ……………………………………………………….………………………. 3. Year Established : ……………………………………………………………………………………... 4. Experience in the field of cleaning & janitorial services (Number of Years): ……………….………… 5. Does your company comply with above Requirements ? Yes [ ] , No [ ] 6. Reference to current and previous comparable services provided in austere conditions to international organizations, private or state institutions: 6.1 Services Description:__________________________________________________________________ Services Scale:________________________ Services Location:____________________________________________________________________ Contract Price (USD)_________________________________________________________________ Client Organization:__________________________________________________________________ Client Contact : Name and Telephone___________________________________________________ Email:________________________________________________________________ 6.2 Services Description:__________________________________________________________________ Services Scale:________________________ Services Location:____________________________________________________________________ Contract Price (USD)_________________________________________________________________ Client Organization:__________________________________________________________________ Client Contact : Name and Telephone___________________________________________________ Email:________________________________________________________________ 6.3 Services Description:__________________________________________________________________ Services Scale:________________________ Services Location:____________________________________________________________________ Contract Price (USD)_________________________________________________________________ Client Organization:__________________________________________________________________ Client Contact : Name and Telephone___________________________________________________ Email:________________________________________________________________Note: Proof Documents may be requested as part of technical requirements upon receipt of the Request for proposal.