Establishment of Long-Term Agreements for the Supply of Mobile Clinics for UN Web Buy Plus
UNOPS
Establishment of Long-Term Agreements for the Supply of Mobile Clinics for UN Web Buy Plus
Invitation to bid
Reference:
ITB/2025/57605
Beneficiary countries or territories:
Multiple destinations (see the Countries or territories tab)
Registration level:
Basic
Published on:
02-Jun-2025
Deadline on:
04-Jul-2025 12:00 0.00
Description
This tender is for the supply of Mobile Clinics for multiple destinations worldwide.
UNOPS wishes to establish non-exclusive Long Term Agreements (LTAs) with more than one vendor and to display the selected units in electronic catalogues on UN Web Buy Plus (http://www.unwebbuyplus.org) allowing UNOPS clients to order without further tendering.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system via the UNGM portal.In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
UNOPS wishes to establish non-exclusive Long Term Agreements (LTAs) with more than one vendor and to display the selected units in electronic catalogues on UN Web Buy Plus (http://www.unwebbuyplus.org) allowing UNOPS clients to order without further tendering.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system via the UNGM portal.In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
25101941
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Mobile laboratory
New clarification added: Question: Could you please confirm the exact delivery location?Answer: The exact delivery locations are not specified at this stage. As indicated in the tender documents, prices are requested on an FCA (Free Carrier) basis only.Question: I have reviewed the tender documents and the UNOPS website, but I could not find specific information regarding the delivery location—particularly for the West Bank or Gaza. Could you kindly confirm whether the delivery location is within those areas or if this tender involves international or global delivery?Answer : The specific delivery locations, including whether they are within the West Bank, Gaza, or other areas, are not confirmed at this stage. As stated in the tender documents, the prices is based on FCA (Free Carrier) termsQuestion: Gaza Access : If the delivery destination is Gaza, and considering the Incoterms for equipment delivery and the current political situation, will UNOPS assist in obtaining the necessary permits to enter Gaza? We would greatly appreciate any guidance or support UNOPS can provide in this regard.Answer: If access to Gaza is required for delivery under a specific order and permits or documentation are needed, UNOPS —through its country office or in coordination with the end user, will provide the necessary support to facilitate the process.Question: We kindly request an extension of the clarification request deadline in order to allow sufficient time to review and address technical inquiries thoroughly.Answer: Please note that the bid closing deadline has already been extended. Therefore, we regret to inform you that we are unable to further extend the bid closing deadline futher.
Edited on:
24-Jun-2025 13:09
Edited by:
webservice@unops.org
New clarification added: Question: Would UNOPS please consider the use of a 6x4 heavy-duty truck chassis for Lots 15 and 16? We recommend this configuration be considered because the length and total weight of the fully equipped medical unit exceeds what can be safely and effectively supported by a standard 4x4 chassis.Answer: UNOPS specifies minimum 4x4, hence 6x4 is also accepted
Edited on:
24-Jun-2025 12:45
Edited by:
webservice@unops.org
New clarification added: Question: Please reshare technical specification for the Blood Bag Tube Sealer as the current ones indicted in the Technical Specifications sheet dont seem to be correct: Blood bag tube sealer Brand Name Please stateModel Number / ManufacturerPlease stateCountry of Origin Please stateThe manufacturer should be ISO 13485 and/or ISO 9001 or equivalent certified Yes/NoDesk and office chair with drawer & lockYes/NoLap top, 1 unit, min. 15.6" colour screen, Windows 11, Microsoft Office package, min. Intel® Core™ i7 or equivalent, min. 8 GB RAM, min. 1TB SSD hard disk, Wi-Fi, camera, HDMI, USB, USB-C connections, plug for headset, build-in battery wall socket cable and connector. Wireless mouse.Yes/NoDesk lamp on counselling table, LED min. 800 lumenYes/NoUtility requirements: It is designed to operate using AC mains power supply requirements of the destination country, and a rechargeable battery.Yes/NoAnswer: Please note that the specification for the blood bag tube sealer is up to the raw that contains the Quality (ISO) requierement only. All items mentioned after that raw are seperate products which are not belong to the tube sealer.
Edited on:
24-Jun-2025 12:43
Edited by:
webservice@unops.org
New clarification added: Question: In LOT NO.1, line 80 states "Dimensions: Width min.1.00 m." Does this dimension refer to external dimensions only?Answer : Internal dimensions.
Edited on:
24-Jun-2025 12:40
Edited by:
webservice@unops.org
New clarification added: Question: On document "Annex 1_ Technical Specifications and Compliance Forms", "LOT 3. X-Ray TB SC 4x4 Max Euro 3, on line 151 (Should supply GeneXpert or similar system) is there a specific number of samples that should be analysed by GeneXpert or similar system? Usually such type of solutions have space for 1, 2 or 4 samplesAnswer: It should be a minimum 1 sample.Question: At one for the clarificaitons replied on 11-06-2025 regarding the way of submission for Annex 1 and related documents it was answered that "At the time of submission, the platform will show the designated folders where each document should be uploaded.". Can you please clarify whether different folders will be created per Lot were we can submit the documentation related to each lot (just to know how to prepare our documentation). Also, is there are specific way we need to name each submitted document related to the medical devices of each clinic (Lot1)?Answer:At the time of submission, the system will display separate folders for each applicable Lot, allowing you to upload the corresponding documents accordingly.There is no specific naming convention required for the uploaded documents. However, we recommend using clear and descriptive file names that reference the Lot number and document type to facilitate the evaluation process.Question: On the document "Annex II_Form C-Financial Bid Form_ITB_2025_57605" can we add a line under each Lot in order to place there our alternative offer (including the 2nd truck type)?Answer : Yes, you may use the another Financial Bid Form (Annex II_Form C-Financial Bid Form_ITB_2025_57605) to include your alternative offer. Please ensure that the alternative offer is clearly marked as such and submit it as a separate file named: : Annex II_Form C-Financial Bid Form_ITB_2025_57605 (Alternative Offer)This will help distinguish it from your main offer and ensure proper consideration during the evaluation.Question: On document "Annex 1_ Technical Specifications and Compliance Forms" , "4. X-Ray TB SC 4x4 Min Euro 4", line 151 mentions "Should supply GeneXpert or similar system". Is it possible to provide more than 1 brand/model option there?Answer : Yes, But it is required to submit Alternative bid for different models.
Edited on:
24-Jun-2025 12:38
Edited by:
webservice@unops.org
New clarification added: Question: Can we submit the bid as a Joint Venture?Answer: Yes, submitting the bid as a Joint Venture is allowed. However, all joint venture members must individually meet the criteria specified in the "Criteria" tab of the tender documents.
Edited on:
17-Jun-2025 18:05
Edited by:
webservice@unops.org
New clarification added: Question: The minimum after-sales service coverage required by countries/regions as stipulated in the technical specifications. May we inquire whether it is possible to integrate the after-sales networks of the mobile clinic manufacturer and the chassis producer to meet the coverage requirements? What are the qualification and audit criteria for after-sales service agents?Answer: As per the technical specifications stated in the tender, the after-sales service coverage requirement must be fulfilled in full by the bidder, and cannot be met by combining the service networks of multiple manufacturers or entities (e.g., chassis manufacturer and superstructure converter).Question: Can we submit the bid as a Joint Venture?Answer: Yes, submitting the bid as a Joint Venture is allowed. However, all joint venture members must individually meet the criteria specified in the "Criteria" tab of the tender documents.
Edited on:
17-Jun-2025 18:04
Edited by:
webservice@unops.org
New clarification added: Question: The condition does not specify the place (city, country) of delivery of the car. How to specify the cost without delivery for only 1 car with equipment? And what delivery times must be met?Answer: Please note that the prices requested under this tender are on an FCA (Free Carrier) basis; therefore, the final destination country does not need to be specified at this stage. Bidders are requested to indicate their earliest possible delivery time for each Lot accordingly.
Edited on:
15-Jun-2025 21:07
Edited by:
webservice@unops.org
New clarification added: Question: We would appreciate clarification on whether the United Republic of Tanzania is included or eligible under the scope of this tender.Answer ; According to the bidder eligibility criteria outlined in Section I – Instructions to Bidders, countries not subject to UN or other international sanctions are generally eligible to participate in this tender. As the United Republic of Tanzania is not listed among the restricted or sanctioned countries, eligible under the scope of this tender. For further details, please refer specifically to Clause 4 of Section I – Instructions to Bidders in the tender document.
Edited on:
15-Jun-2025 20:57
Edited by:
webservice@unops.org
New clarification added: Question: 1. Are there more detailed technical specifications regarding the structural features of the cabins to be mounted on the vehicles? 2. Are there any drawings?3. Will the cabins to be mounted on the vehicles be detachable?Answer: 1. There are no more detailed technical specifications regarding the structural features of the cabins. It is the responsibility of the bidder/manufacrturer to ensure the quality. Please note that UNOPS may conduct detailed pre-shipment inspections at works before accepting the product. Please also keep in mind that the entire unit and the individual components are under manufacturers warranty. 2. Deliberately, there are no drawings, as UNOPS wish the bidder/manufacturer to provide solutions based on the technical specifications. 3.The cabins are not detachable. Please understand that these mobile units are to be used in countries with rough roads/off-road.
Edited on:
15-Jun-2025 20:52
Edited by:
webservice@unops.org
New clarification added: Question: Can you please extend the bid closing deadline?Answer: The bid closing deadline has been extended until 04 July 2025 at 12:00 UTC.
Edited on:
12-Jun-2025 16:33
Edited by:
webservice@unops.org
New amendment added #1: Revision of the Deadline date and Clarifications. The relevant Contract provisions indicated below are amended to read as follows;Deadline under General2025-07-04 12:00 UTC Clarifications under General2025-06-23 10:00 UTCReplace the file “Annex 1_ Technical Specifications and Compliance sheet” with “Annex 1_ Technical Specifications and Compliance sheet_Revision 1” under documents.
Edited on:
12-Jun-2025 06:22
Edited by:
webservice@unops.org
New clarification added: Question: On document "Annex 1_ Technical Specifications and Compliance Forms", "LOT 3. X-Ray TB SC 4x4 Max Euro 3, line 70 mentions " X-ray machine should be compatible with AI based Computer Aided Detection for TB and PACS system.". Shall the vendor provide the PACs as well or the X-ray systems needs just to be compatible with a PACS?With kind regards,Answer: It is needed to be compatible with PACS, no need to provide a PACS
Edited on:
11-Jun-2025 14:21
Edited by:
webservice@unops.org
New clarification added: Question: 1. Can we submit seperate price proposals for LHD and RHD vehicles? 2. Can we submit on 6x4 vehciles or must vehicles be 4x4 only? Vehicles of 6x4 are also suitable for difficult terrain 3. The size of the TB clinic is 6m in length. Can we propose the fitmentment of a containerised (20ft) TB clinic instead of a box body? The advantage of containerised solution is that the container can be transferred to a different vehicle, and it could reduce costs as mounting could happen in the country.Answer: 1) Yes. 2) Min 4x4, hence 6x4 are also accepted. 3) Yes, as long as the bid is compliant. However, UNOPS specifications does call for a fixed body and not detachable as water tank/waste tank etc must be installed under the floor at the chassis frame of the truck, and the generator set is also typically installed under the floor.
Edited on:
11-Jun-2025 14:19
Edited by:
webservice@unops.org
New clarification added: Question: We have an additional clarification question regarding dental xray specs: the specifications line 8 to 10 refer to intra oral xray and not dental panorma, could you kindly please clarify what is needed?Answer: The requirement is for a Panoramic Dental Xray. An amendment to the specifications will be issued to reflect this correction.
Edited on:
11-Jun-2025 14:17
Edited by:
webservice@unops.org
New clarification added: Question 1) On document "Annex 1_ Technical Specifications and Compliance Forms", in LOTS 15&16, are there any medical devices requested to be provided together these Customizable Truck-Mounted Vehicles for Primary Health Care and Ophthalmology Mobile Units? In the specification we see only description of the layout and clinic inside without any equipment included (2)Can you please confirm that all the specifications (technical and Quality assurance ones) of the medical devices requested for all clinics (Lots1-16) are included in the document " Annex 1_ Technical Specifications and Compliance Forms" and there is not additional document regarding that? (3) On the UNOPS E-sourcing platform, in the tab "Vendor Sumbission" - "Document checklist" can you please indicate in which field shall we submit "Annex 1_ Technical Specifications and Compliance Forms" together with all the requested medical device and truck documentation?Answer: 1. At the moment only the vehicle with basic structure suitable for a medical clinic has been requested. List of medical equipment will be published/requeted later depending on the customers' requirement. 2. Yes, Annex 1 includes all the technical and quality requirements of all the medical equipment published excluding lots 15 &16. 3. The required documents must be submitted against each respective lot, as clearly indicated in the system. At the time of submission, the platform will show the designated folders where each document should be uploaded.
Edited on:
11-Jun-2025 14:15
Edited by:
webservice@unops.org
New clarification added: Question: 1. Phase Requirement: Could you please confirm whether the generator must be single-phase, or if three-phase is also acceptable? 2. Power Output: Is there a specific power output requirement (in kW or kVA) for the generator? If so, please provide the minimum or recommended value. 3. Capacitor Requirement: Should the generator be supplied with a capacitor?Answer: 1. UNOPS has no preference, as it must be in accordance with the technical solution offered by the bidder. 2 Please carefully read the technical specifications, as this has been stated in detail for each category under "Generator set". 3. UNOPS has no preference as it must be according to the technical solution provided by the bidder. Needless to say the technical solution must be solid and durable. It should be kept in mind that UNOPS may conduct detailed pre-shipment inspections at works prior to acceptance and the entire unit, construction and all components are under manufacturers warranty. Please understand that these mobile units are to be used in countries with rough roads/off-road.
Edited on:
11-Jun-2025 14:02
Edited by:
webservice@unops.org
New clarification added: Question: Please allow us to ask a clarification for the topic below:On document "Annex 1_ Technical Specifications and Compliance Forms", "LOT 3. X-Ray TB SC 4x4 Max Euro 3" in lines 82&83&85 a request for a desktop (stationary workstation) is mentioned; however line 84 refers to a laptop. Can you kindly clarify whether a laptop or stationary PC is request as a workstation of the X-ray system?Answer : The requirement is exclusively for a desktop. An amendment to the specifications will be issued shortly to reflect this correction.
Edited on:
11-Jun-2025 14:00
Edited by:
webservice@unops.org
New clarification added: Question: In the tender particulars it is mentioned that: "Alternative bids: Accepted". Does this means that in financial document "Annex II_Form C-Financial Bid Form_ITB_2025_57605" we can offer more than 1 truck brand/model options per Lot? For example, for LOT 1 (Truck-Mounted Mobile Laboratory, Single Cabin, 4x4, Max EURO 3) can we offer more than 1 MAX EUR 3 trucks with perhaps different pricing each? This will also support faster delivery times as in case on truck model is not available then we have another option to provide.Answer: As indicated in the tender particulars, alternative bids are accepted. Bidders are permitted to submit a maximum of one (1) alternative offer in addition to their main offer for each Lot. Therefore, as an example for LOT 1, you may submit your main offer along with one alternative truck brand/model, provided both meet the required specifications (e.g., Single Cabin, 4x4, Max EURO 3). Each offer—main and alternative, should be submitted with separate pricing, technical specification sheet and complete documentation, and both will be evaluated simultaneously.
Edited on:
11-Jun-2025 09:24
Edited by:
webservice@unops.org
New clarification added: Question: We have noted that only a limited list of medical equipment has been specified for each mobile clinic, as part of the overall setup. Could you kindly clarify whether these are all the medical devices required at this stage? Based on the previous tender (No. 52223), there was a more comprehensive list of medical equipment. Therefore, your confirmation or additional details would be greatly appreciated to ensure we meet all requirements accurately.Answer: The current list of medical equipment in the tender reflects the updated requirements. Compared to the previous tender (No. 52223), the list has been reduced due to changes in requirements. All necessary items for this stage are included, and bidders should refer to the current tender documents when preparing their offers.
Edited on:
11-Jun-2025 09:22
Edited by:
webservice@unops.org
New clarification added: Question: Kindly advise if it is mandatory to have local partners for after sales in all regions? How would you like us to indicate in the submission in which regions/ countries we have local partners?Answer: Please note that the prices requested under this tender are on an FCA (Free Carrier) basis. As such, the exact final destination countries are not required at this stage. However, bidders must be able to provide after-sales service in at least the minimum list of countries specified in the technical specification sheet.
Edited on:
11-Jun-2025 09:19
Edited by:
webservice@unops.org
New clarification added: Question: We have noted that the tender specifies pricing in US dollars (USD). However, due to the recent fluctuations and volatility in the USD exchange rate, we would like to kindly inquire whether it would be acceptable to submit our quotation in euros (EUR) instead.Answer: As stated in the tender, bidders are required to quote in the currency specified in the Tender Particulars section. If a bidder submits a bid in a different currency, UNOPS will proceed in accordance with Clause 16 of Section I – Instruction to Bidders.
Edited on:
11-Jun-2025 09:17
Edited by:
webservice@unops.org
New clarification added: Question: Regarding the requirement: "Two support stands/legs each side of truck mounted to the chassis, hydraulically or electrically driven, to allow the unit to level horizontally when used for laboratory work" We would like to recommend the use of mechanical (manual) support legs instead of hydraulically or electrically operated ones. Hydraulic systems require a dedicated hydraulic setup, which increases the overall cost and complexity of the vehicle. Electrically operated legs, on the other hand, require an active power source at the time of deployment. However, stabilizing the unit is the very first step upon arrival at the site, before any other systems (such as the generator or a connection to the local power grid, if available) are operational. Therefore, manual support legs are the most practical solution, as they can be deployed immediately, require no external power source, and involve lower maintenance. We believe this option offers greater reliability and ease of use in the field.Answer: For all categories, UNOPS wish to maintain the stated specifications. It is the responsibility of the bidder/manufacturer to provide quality solutions.It should be kept in mind that UNOPS may conduct detailed pre-shipment inspections at works prior to acceptance and the entire unit, construction and all components are under the manufacturer's warranty. Please understand that these mobile units are to be used in countries with rough roads/off-road.
Edited on:
11-Jun-2025 08:02
Edited by:
webservice@unops.org
New clarification added: Question: 1. Are there more detailed technical specifications regarding the structural features of the cabins to be mounted on the vehicles? 2. Are there any drawings? 3. Will the cabins to be mounted on the vehicles be detachable?Answer: 1. There are no more detailed technical specifications regarding the structural features of the cabins. It is the responsibility of the bidder/manufacrturer to ensure the quality. Please note that UNOPS may conduct detailed pre-shipment inspections at works before accepting the product. Please also keep in mind that the entire unit and the individual components, are under manufacturers warranty. 2. Deliberately there are no drawings, as UNOPS wish the bidder/manufacturer to provide solutions based on the technical specifications. 3.The cabins are not detachable.Please understand that these mobile units are to be used in countries with rough roads/off-road.
Edited on:
11-Jun-2025 07:56
Edited by:
webservice@unops.org