ITB Services - Establishment of LTAs for Event Management Services in the Middle East Countries
UNOPS
ITB Services - Establishment of LTAs for Event Management Services in the Middle East Countries
Invitation to bid
Reference:
ITB/2024/54641
Beneficiary countries or territories:
Multiple destinations (see the Countries or territories tab)
Registration level:
Basic
Published on:
05-Dec-2024
Deadline on:
05-Jan-2025 08:00 (GMT 0.00)
Description
Establishment of LTAs for Event Management Services in the Middle East Countries.
Based on the results of this competitive bidding exercise, UNOPS intends to enter into non-exclusive multiple Long Term Agreement(s) (LTAs) with the successful Bidder(s) for the Provision of Event Management Services in the Middle East Countries for an initial period of 3 years extendable for another 24 months subject to satisfactory supplier performance.
Bidders in each of the lot countries can apply with no restriction, as long as they have legal and commercial registration in each lot country.
Multiple LTAs will be established as a result of this process.
To guarantee that the lowest priced services are achieved UNOPS will run a secondary bidding process among the LTA holders. For this process of secondary bidding, the use of RFQ is mandatory, after evaluation of the offers and identification of the lowest-priced technically acceptable bidder amongst the LTAs' holders, an order can be issued directly to the recommended LTA holder.
Remark: Women business owner is encouraged to submit bid.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
Based on the results of this competitive bidding exercise, UNOPS intends to enter into non-exclusive multiple Long Term Agreement(s) (LTAs) with the successful Bidder(s) for the Provision of Event Management Services in the Middle East Countries for an initial period of 3 years extendable for another 24 months subject to satisfactory supplier performance.
Bidders in each of the lot countries can apply with no restriction, as long as they have legal and commercial registration in each lot country.
Multiple LTAs will be established as a result of this process.
To guarantee that the lowest priced services are achieved UNOPS will run a secondary bidding process among the LTA holders. For this process of secondary bidding, the use of RFQ is mandatory, after evaluation of the offers and identification of the lowest-priced technically acceptable bidder amongst the LTAs' holders, an order can be issued directly to the recommended LTA holder.
Remark: Women business owner is encouraged to submit bid.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
Sustainable resource use
Environmental
The tender contains sustainability considerations promoting the sustainable use of resources.
Examples:
Energy-saving measures, recycling, take-back programmes and responsible end-of-life management
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
90111603
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Meeting or banquet rooms
New clarification added: Question 1: We are writing to formally request a one-week extension for the tender. This additional time will allow us to conduct a more thorough review of the project requirements and prepare a comprehensive proposal.UNOPS Answer: UNOPS has decided to extend the tender submission deadline due to end of year holidays. Please refer to the General tab for more details.Question 2: We noticed that in the preamble section of the supplier forms, it references "further details on the DRiVE, please refer to the UNOPS Procurement Manual, Revision 7, (Section 1.5.4.1) and Annex 1: Sustainable Procurement Framework (section 4.1) linked below" but we could not locate any links with these references linked in that section. Your guidance on this matter would be greatly appreciated.UNOPS Answer: The Questionnaires on the drive must be filled and submitted online. You can access the link provided in the General tab for more details on how to complete the Questionnaires: https://esourcing.unops.org/#/Help/Guides
Edited on:
22-Dec-2024 11:14
Edited by:
webservice@unops.org
New amendment added #2: This amendment is made to:Extend the tender submission deadline & the clarifications deadline. Please refer to General tab on esourcing for more details.Other Terms & Conditions remain the same.
Edited on:
22-Dec-2024 11:05
Edited by:
webservice@unops.org
New clarification added: Question 1: if a bidder can only apply for specific country or they has to apply for the followng lots?UNOPS Answer: please note that the tender contains the following lots: Lot 1 : Event Management Services to cover events in The Middle East Countries (except Iraq and Yemen).Lot 2 : Event Management Services to cover events in Iraq.Lot 3 : Event Management Services to cover events in Yemen.Bidders in each of the lot countries can apply with no restriction, as long as they have legal and commercial registration in each lot country. Please refer to the Particulars Tab, and ITB_Section_II_Schedule of Requirements- Event Management TOR- Rev.1. Question 2: in Joint Venture Partner Information Form if company is owned by a single owner then how we will add the information?UNOPS Answer: Please note that the company should have a valid registration in the lot country. Please refer to ITB_Section_I_Instructions to Bidders for more details regarding the Joint Venture. Question 3: we need to know about the discounts as per our company policy we can not offer any discounts at this stage until tender is awarded and we know to how many event we are serving?UNOPS Answer: Bidders have the right to decide whether to indicate a discount or not as the discount part is optional.Question 4: if company is owned by a single owner then how we will distribute the percentage of partner! colume mentioned in JV form?UNOPS Answer: Please note that the JV form is an optional form. It shall be filled in case of having a joint partner. If not, then no need to fill it and you can write (Not Applicable).Question 5: can we only apply for pakistan? UNOPS Answer: The tender has only the following lots: Lot 1 : Event Management Services to cover events in The Middle East Countries (except Iraq and Yemen).Lot 2 : Event Management Services to cover events in Iraq.Lot 3 : Event Management Services to cover events in Yemen.Please refer to the Particulars Tab, and ITB_Section_II_Schedule of Requirements- Event Management TOR- Rev.1.
Edited on:
18-Dec-2024 15:15
Edited by:
webservice@unops.org
New amendment added #1: This amendment is made to:Amend ITB_Section_II_Schedule of Requirements- Event Management TOR- Rev. 1. Please refer to Documents tab.Attach Pre-bid Minutes of Meeting. Please refer to Documents tab.Extend the clarifications deadline. Please refer to General tab on esourcing for more details.Other Terms & Conditions remain the same.
Edited on:
17-Dec-2024 09:20
Edited by:
webservice@unops.org
New clarification added: Question 1: The document says 210 events per year or over the span of 3 years?UNOPS answer: with reference to ITB_Section_II_Schedule of Requirements- Event Management TOR, the total number of events during the last 3 years (2022 - 2024) in UNOPS MR Amman were 210 events in the Middle East.Question 2: The document has 4 different cities can we get a breakup by number of events per country/cityAmmanBaghdadSanaa – YemenAden YemenUNOPS answer: We do not limit our focus to specific cities, as we have the flexibility to organize events or procure services in accordance with TOR requirements in any location or city within the mentioned countries and the broader Middle East region. The number of events held over the past three years, categorized by different lots, is as follows:Iraq: 59 EventYemen: 61 EventMiddle East ( Including Jordan ): 90 EventScenarios included in (Form C- Price Schedule), mentioning certain cities, are created for evaluation purposes.Question 3: Is the Event budget tentative or is it fixed?UNOPS Answer: The event budget included in the solicitation document (Form C - Price Schedule) are for evaluation purposes only, as the ranking of bidders will be determined based on the total amount of each LOT (SF + HF). Purchase orders with the actual events values & requirements will be issued based on the Long Term Agreements signed with the awarded suppliers.Question 4:in Form C: Price Schedule FormLot 2Last table: Total service fees (SF + HF)Last row: Total fees for event (USD)shall we only mention total service fees amount, or total service fees + event budget amount ($540,000)and does this amount applied also on for B: Bid submission form line "C"UNOPS Answer:As indicated in form C - price schedule, Bidders should provide their total service fees (SF+ HF) in the last row, without the event budget amount (550,000 $). The event budget amount is provided by UNOPS in each scenario to allow the bidders to give their price quotations and related service percentage. The ranking of bidders will be determined based on the total amount of each LOT (SF + HF).The total amount of each LOT (SF + HF) should be mentioned also in form B: Bid submission form line "C".
Edited on:
16-Dec-2024 15:15
Edited by:
webservice@unops.org
New clarification added: Question: With regard to the requirement for Audited Financial Statements for the last five years, could you kindly clarify if the absence of this document would result in the exclusion of the service provider? Additionally, are there any alternative documents, such as a bank account statement or other financial records, that could be submitted instead?UNOPS Answer: Audited Financial Statements for the last five years must be submitted as per the requirements included in esourcing, in order to avoid supplier exculation. No alternative document can be accepted.
Edited on:
12-Dec-2024 09:42
Edited by:
webservice@unops.org