174_Purchase of perpetual licenses, installation and launch of the EDMS

Dear Bidder,

The United Nations Development Programme (UNDP) hereby invites you to submit your Proposal to the Request for Proposal (RFP) UNDP-UKR-00939: Purchase of perpetual licenses, installation and launch of the electronic document management system (EDMS) in the Sumy, Romny and Konotop city councils of the Sumy region.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document.

The Pre-Bidding Conference with interested bidders will be held on September 26, 2024, at 11:00 a.m. (Kyiv time) via Microsoft Teams.

Interested bidders are required to register for Pre-Bidding Conference by submitting their company name, list of attending representatives and their contact information at the following e-mail:
procurement.idrpb.ua@undp.org
Attn: Procurement Unit
Subject: UNDP-UKR-00939 – Pre-Bidding Conference Registration

Meeting details, Microsoft Teams link will be provided directly to the bidders who express interest to participate by accepting invitation and request by email.

Additional information:

- If you need support with the online system, you can contact quantum.reg.ua@undp.org. Please always indicate reference to the number of the tender in subject.

- Guides for suppliers:

• In case you do not have Supplier profile, please follow the link Registration of prospective bidder and be guided by Localized guide for Supplier profile registration Quantum Supplier registration brief manual UA v.4.pdf (undp.org)
• Localized guide for UNDP suppliers using the Quantum portal PowerPoint Presentation (undp.org) (UA)
• Global guide for UNDP suppliers using the Quantum portal PowerPoint Presentation (undp.org) (EN)
• UNDP Quantum Supplier Guide Consolidated links document .

- Bidders must send their inquiries and requests for clarifications related to Terms of Reference/ Specification/ Other bidding documents using the messaging functionality in the portal.

- Documents can be submitted in English or Ukrainian languages.

ATTENTION: Quotations shall be submitted only through Quantum Portal. Quotations shall not be submitted to any email addresses. Otherwise, such offers shall be disqualified.

United Nations Development Programme

Procurement Unit