Open Logistics Management Information system Development and Deployment for Immunisation Supply Chain Management in Zambia.

UNICEF has now issued a Request for Proposals in order to select a supplier for the provision of Open LMIS Development and Deployment for Immunisation Supply Chain in Zambia. BRIEF BACKGROUND UNICEF Zambia is seeking an institutional consultancy to develop and deploy Open Logistics Management Information System for Immunisation Supply Chain Management in Zambia. Purpose: To support the Ministry of Health in the development, installation, configuration, customization, and deployment of Open LMIS for vaccine supply chain management at the National Vaccine Store and in all 10 provinces, and 116 districts and all EPI Fixed Vaccination Sites. OBJECTIVES / TARGET The objective of this assignment is to provide support to the Ministry of Health and its partners to roadmap, configure, test, deploy, build country capacity, and fully transition a fully functional OpenLMIS for immunisation supply chain management for vaccines to the MoH EPI and ICT units. In the context of this assignment the following specific objectives will be pursued: 1. Scoping and Information Gathering: Validate outputs from the Requirements Gathering Workshop conducted by MoH in November 2023, and conduct any additional scoping that may be needed based on the country programme needs and WHO/UNICEF vaccine management guidelines, including: site visits; documentation of current workflows, processes, and reports; and desk review of the feasibility and requirements for integration and/or interoperability with other relevant systems in Zambia (SmartCare, CHiP, HMIS, ZAMMSA OpenLMIS instance, Remote Temperature Monitoring, eVAR, Thrive360, eVVM (planned), etc.). Outputs from this objective will include an implementation plan detailing immediate and long-term integration/interoperability strategies, a two-phased system deployment, and detailed system handover methodology. 2. Stakeholder Review & Validation: Engage all relevant to solicit feedback and approval for the outputs of the scoping and information gathering activities. Maintain regular communication with and provide status updates to these stakeholders throughout the duration of the contract. 3. Installation, Configuration, Customisation, and Testing: Working closely with the MOH ICT, and building on initial configuration that has been done, complete the localisation of the platform in alignment with stakeholder-approved scoping outputs, including any integration or interoperability considerations with the HMIS and other relevant systems. 4. System Documentation: Develop all system SOPs, User Guides, Admin Guides, Installation Guides, and training materials. 5. Phase 1 Deployment: In alignment with the approved implementation roadmap, conduct relevant training and deploy a pilot phase targeting National Vaccine Store, 10 provinces, and all the 116 districts. Conduct pilot assessment and identify areas for refinement before phase 2. 6. Phase 2 Deployment: In alignment with the approved implementation roadmap, conduct customization and deployment of Mobile based Facility Edition supporting offline data capture and management to all 3000+ eligible Facilities and conduct relevant TOT trainings. 7. System Handover: Ensure complete handover of system to all relevant stakeholders, including strategies for long-term sustainability and ownership, costed continuous learning approaches, costed long-term integration/interoperability system roadmap, and all relevant documentation. Under this assignment efforts should be made to include child rights, disability inclusion, and gender and equity focused considerations and to involve representatives of marginalised groups in the realization of all objectives. IMPORTANT NOTE AND SUBMISSION INSTRUCTIONS: This tender will be run through the UNICEF e-submissions system. By clicking on the blue ‘Express Interest’ button in the UNGM tender notice, the full UNICEF e-submission system instructions to bidders document (including instructions on how to access the tender documents and submit an Offer) will be automatically emailed to the ‘contact persons’ included in your UNGM registration. Alternatively, the full UNICEF e-submission system instructions to bidders document is publicly available on the UNICEF supply internet pages here: https://www.unicef.org/supply/index_procurement_policies.html . In the tender management site, if you navigate to the documents tab and opt in to confirm your intention to submit a Bid – you will then see the mandatory placeholders for documents that must be attached prior to submitting your Offer (you will also see if there are any mandatory questionnaires to complete). As such, you are recommended to `opt in` well before the submission deadline so you are clear exactly what documents are required to be uploaded prior to completing your submission. Please note that in order to access the tender documentation through UNICEF’s e-submissions system, vendors must: (i) be registered with UNICEF in UNGM as a company/NGO; (ii) have successfully completed all mandatory information currently required by UNGM when registering. Please ensure that any files submitted as part of your Bid are not corrupt or damaged in any way. Please exercise particular caution when using compressed files. Any corrupt or damaged files may lead to your Bid being invalidated. All vendors are strongly recommended to regularly log in to the UNICEF e-submissions system to check for any deadline extensions, new clarifications, new correspondence or updated tender documents relating to this tender.