Supply, delivery, installation, programming, commission, support and maintenance of the AV-System for Berlin Hub (2023_001_EXT-EXA_AVSystemBerlin)

27.02.2023 : RFP closing dte has been extended to 6 March 2023

27.02.2023: Q&A Clarification can be found under the Document tab below

RFP Published by WHO on 05 January 2023

The date appearing above as “Published on” may differ since it corresponds to the publication of additional sets of documents such as Answers to Bidders' questions if any.

Dear Prospective Bidder,

Subject:

Request for Proposal [ 2023_001_EXT-EXA_AVSystemBerlin] –

The purpose of this Request for Proposals (RFP) is to enter into a contractual agreement with a successful bidder and select a suitable Contractor to source/produce, deliver, install, program, commission, test and support the AV-System for the Berlin Hub as described in Appendix 1 – 6 of this RFP ] You are invited to submit a proposal for the above-mentioned Request for Proposals for the World Health Organization (WHO), Department of [Department name] in accordance with the RFP documents: please click on "Express Interest", “View Documents”, and then, on the “RFP Documents” tab:

Request for Proposal

Appendix 1 – Product and Service Specification

Appendix 2 - BERLIN HUB AUDIO & VIDEO SERVICES

Appendix 3-Financial Bill of material

Appendix 4-Conference Center picture

Appendix 5-Technical Bill of material

Appendix 6-Additional technical specifications

Appendix 7-Signal diagram

Appendix 8-Ceiling Plan and Floor Plan

Appendix 9-Concept

Appendix 10-Sustainability Questionnaire

Annex 1 - Acknowledgement Form

Annex 2 - Confidentiality Undertaking Form

Annex 3 - Proposal Completeness Form

Annex 4 - Information about Bidder

Annex 5 - Acceptance Form

Annex 6 - Bidder Self-Declaration Form

Annex 7 - UNGM guide: Instructions on how to register with WHO and access WHO tenders

Questions from Bidders - Excel template The dates related to Intention to Bid, Questions, and Submission of Proposals are detailed in the attached RFP document unless otherwise indicated above.

IMPORTANT NOTE: Interested vendors must respond to this Request for Proposals (RFP) using the WHO electronic tendering portal, via the UNGM portal. In order to access the full WHO RFP details, request clarifications on the RFP, and submit a vendor response to a tender using the system, vendors need to be registered with Basic Level as a WHO vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to WHO tenders in the WHO electronic tendering portal, please refer to: - the attached UNGM guide: Instructions on how to register with WHO and access WHO tenders - the user guide and other resources available at: http://www.who.int/about/finances-accountability/procurement/en/ This Request for Proposals is not open to Individual bidders.

PLEASE NOTE: WHO normally expects Bidders to express their intention to bid short after the publication of the RFP. Clicking on the blue “Express Interest” or on the “Opt-In” button (bottom of the “RFP Document” tab page) is not a formal Intention to Bid. Bidders must refer to the RFP documents to get detailed information on this process. The timely and successful registration with UNGM as well as the validity and number of contact details entered in the UNGM registration are the sole responsibility of the vendor. WHO cannot be held responsible for missed or delayed communication resulting from a bidder’s inaccurate or wrong registration and will not modify the RFP process or timelines to accommodate such inconvenience.

-> WHO does not send the RFP documents by email. If you experience difficulties in accessing the RFP documents after having registered and Expressed interest, please send an email to: etenderHQ@who.int - Please indicate your UNGM No.