LRPS-2021-9169259 for Construction of Kitchen & Rooftop Admin Store in UNICEF Bangladesh Country Office.

UNICEF

LRPS-2021-9169259 for Construction of Kitchen & Rooftop Admin Store in UNICEF Bangladesh Country Office. Request for proposal

Reference: LRPS-2021-9169259

Beneficiary countries or territories: Bangladesh

Registration level: Basic

Published on: 18-Aug-2021

Deadline on: 05-Sep-2021 11:00 (GMT 6.00)

Description

TERMS OF REFERENCE FOR INSTITUTIONAL CONTRACT

(above US$ 2,500)

Title of the assignment

Construction of Kitchen & Rooftop Admin Store in UNICEF New BCO

Purpose

Within the framework, UNICEF is looking at hiring a construction company through competitive bidding process qualified to provide Construction services for Rooftop Admin Store & Kitchen in UNICEF new BCO

Location

UNICEF House, Plot # #-30, Syed Mahbub Morshed Avenue, Sher-E-Bangla Nagar, Dhaka-1207

Estimated Duration

Total 90 days (10 Days for Mobilization, 60 days for construction, 20 Days for Inspection, BoQ review & Substantial completion handover process)

365 Days for Defect Liability Period from the date of Substantial completion

Reporting to Technical Supervisor of this assignment

Administrative Specialist, Administrative section & Construction Engineer, S&P Section, UNICEF, BCO

1. Background

UNICEF new BCO start its operation from January 2021. Sitting arrangement of the office is open arrangement type. To make best use of daylight there are less closed room. In this context there are no storeroom was planned during architectural design as well as construction period. Most of section’s store are provided in basement floor, which is not sufficient. Specially “Admin” section usually required larger space to facilitate stationery, cleaning materials, office appliances, some IT & safety materials. Basement floor there are other major facility had to accommodate like as car parking, pump rooms, archives, water reservoir etc. Now it is no more feasible to provide stores by reducing car parking or any other facility from basement. In this circumstances UNICEF decided to build a new store for Admin section in unused space of rooftop. Decision was taken by several site visit with operations chief and agreed by Admin section.
After starting office activities in UNICEF new BCO, SMs are facilitated by cafeteria, kitchen, and dining space for snacks & meals. But all foods & meals are prepared by selected vendor and cooked outside of the building. Then cooked food are carried to BCO kitchen then served. In this process fresh & hygiene food sometime being questioned. Good taste of foods and warm meals are also frequently missed. Due to food preparation placed outside quality control is difficult. To ensure healthy & hygienic food UNICEF decided to set a new kitchen, where regular meals will be prepared always. There will be raw food storing facility, pre-cooking process area, standard meals will be cooked. Backyard area has chosen to construct the new kitchen.

2. Objectives, Purpose and Expected Results

UNICEF is looking at hiring a Construction company qualified to provide construction of structures that will host as UNICEF’s “Rooftop Admin Store & Kitchen”

The services will include but not limited to the followings: Construction of rooftop storeroom, dismantling work, kitchen construction, fittings & accessories, finishing work, Electrical works, plumbing work etc.

After construction of the store, the storing capacity of office accessories, cleaning materials (essentials), admin documents, archive will be enhanced, and present scarcity of storage can be resolved.

By constructing the kitchen hygienic & fresh food for BCO staff members and visitors can be assured. Own cooking facility can be gained.

3. Description of Assignment

4. Deliverables

The following description of the scope of works intends to convey a general understanding of the Construction work required. Please note that the items mentioned below are generic and might vary depending on site conditions.

Description of Work

Task

Deliverables

Time Frame

Civil Works

Indicative assignment duration:

2 months

Contractors to indicate in their proposals time frame. UNICEF will give preference to the contractor who can complete the work within the shortest reasonably possible time assuring the quality of work.

1. Earth Work, sand filling, BFS, mass concrete

1. completed as per drawing & BOQ

2. Column, beam, roof ceiling, foam concrete and all RCC works

2. completed as per drawing & BOQ

3. Structural steel, sheet roofing, water proofing

3. completed as per drawing & BOQ

4. Brick work, plaster, grill

4. All brick work completed as per design, drawing & BOQ.

5. Finishing work including paint, façade, floor tiles/marble/granite, door, window etc. installation

5. completed as per drawing & BOQ

Sanitary and Plumbing Works

1. Supplying, fitting and fixing kitchen accessories including all necessary fittings as per BOQ.

1. completed as per drawing & BOQ

2. Supply, fitting and fixing best quality fittings materials & pipes for plumbing as per drawing & BOQ.

2. All sanitary and plumbing work completed as per drawing & BOQ

Electrical & Mechanical Works

1. Install, supply, wiring and installation of necessary fixtures

1. All electrical work completed as per mentioned in BOQ

2. Fire Extinguisher, sprinkler etc. as per BOQ

2. All EME work completed as per mentioned in BOQ

Other Works

Walkway, drainage system development work as per drawing & BOQ

All work to be completed as per design, drawing & BOQ

5. Reporting requirements

Institutional contractors: indicators for overall and assignment specific experience, workings with UN/development-multinational organizations required, specific personnel (requirements within project team) and/or logistic capacities, and others.

5.1 Construction Standards

The following standards and specifications shall apply to the entire construction project:

- UNICEF architectural and engineering drawings, BoQs and Specifications

- Bangladesh National Building Code (BNBC – 2006)

- ACI (American Concrete Institute) 318-2008

5.2 Office

The Construction Company will have to maintain offices in close proximity to the sites. In coordination with the contractor this office can be located on the construction site. This office will have to be equipped with minimum working facilities (a computer, a printer, a telephone and an internet mail connection). Bidders should submit their plan indicating how they will geographically cover the construction activities liaising with their base offices.

5.3 Removal of Personnel

The Contractor shall maintain discipline at the site and at all times, take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property.

Site Manager

The entire operation of the Rehabilitation works shall be superintended by a qualified Site Manager, who shall maintain a close contact with the designated representative of UNICEF on site in order to coordinate the performance of the Rehabilitation works with the needs of UNICEF. The Manager is responsible for:

Manage the overall work schedule and work schedules of individual staff on site
Reports on progress to site-foreman, supervision consultants/UNICEF and site meetings.
Document and report on progress of works on a daily basis in the daily site diary record
Document and report progress of works on a monthly basis
Monitor / manage corrective and preventive services on site
Monitor/Inspect activities and personnel on site
Implement controls determined in the site management Plan

5.5 Security

The Contractor is responsible to carry out a security check on all staff to be employed for these works

Standard Code of Conduct:

Disorderly conduct, use of abusive or offensive language, quarrelling, intimidation by words, actions, or fighting shall not be condoned. Also, not condoned is participation in disruptive activities which interfere with normal and efficient UNICEF operations.
Intoxicants and Narcotics. The Construction Company shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.
Criminal Actions. Normal Bangladesh regulation will be applied to the Construction Company’s employees incurring in criminal actions. Including but not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of UNICEF property, theft, vandalism, or immoral conduct; security violations; unethical or improper use of authority or credentials; and organizing or participating in gambling in any form.

5.7 Tools and Equipment:

The Construction Company shall provide all necessary tools, instruments and equipment to execute the works. These must be available for the contractor’s use during the execution of works.

Bidders shall own or have proven access to hire or lease of the major construction equipment, in full working order as follows:

Equipment Type and Characteristics

Minimum Number Required

Mixer Truck

2 nos

Vibrator Machine

1 nos

Welding machine

3 set

Safety Equipment (Personal)

1 Set

First Aid Box

1 Set

Gas Cutter

2 set

5.8 Quality Control

The Construction Company shall institute an appropriate inspection system including control tables of duties to ensure the predetermined duties are carried out by the staff. Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the Construction Company shall be brought to the attention of UNICEF’s representative on site for disposition.

The bidders must provide an overview of their quality control policy, materials handling, records keeping, implementation and monitoring procedures and processes. This quality control plan will be carefully evaluated in the proposal and closely monitored during execution. UNICEF may request the successful bidder to submit an updated quality control plan before the commencement of works if deemed necessary.

Mobilization to Site

The bidders shall indicate, as part of their technical proposal, the mobilization period or preparation lead-time required for each of the Site. The mobilization time should include all activities required to be fulfilled for the works to be most effective.

6. Payment Schedule

Proposed payment schedule:

The indicative deliverables/tasks cover the scope of works expected to be delivered by the Construction Company. These are the deliverables, which will trigger payments as follows:

(Progress Milestone: Site mobilization - 10%, Earth work - 10%, Foundation - 20%, Brick work RCC frame - 25%, Roof - 20% and finishing work - 20%)

Payment No

Milestone No

Description of mile stone

Payment

Advance Payment

No advance payment

Mile stone 01

Site Mobilization

Earth work & foundation

Column dismantling & recast

Steel work 100%

Average physical progress 50%

40% of Contract price

(Tk.00.00) Work progress 50% to be obtained

Mile stone 02

Achieving 100% of work

55% of Contract price

(Tk.00.00) Work progress 100% to be obtained

End Defects Liability period

Certificate of Final Completion

5% of the total worked value

(*) For Advance Payment the Contractor should provide an unconditional guarantee issued by a bank on behalf of the contractor and in favor of UNICEF to guarantee either submission of deliverables according to the contract, or to refund the advance to UNICEF in case of default by the Contractor. Any charges for such guarantee must be borne by the Contractor.

7. Qualification requirement of the company/institution/organization

The company should have active experience in providing the services for at least 5 years;
The company should be registered and licensed to provide the selected Services;
The company should have implemented or ongoing 3 (three) contracts of similar nature with organizations/ companies of similar magnitude and complexity.

7.a Qualification requirement of the team (optional)

The following key personnel shall have the qualifications and experience mentioned against each:

No Position Total Works Experience (Years)

1 Site Engineer 5 Years

2 Skilled Foreman 5 Years

3 Skilled Mason 5 Years

4 Skilled Labor 3 Years

5 Skilled Foreman for Steel Structure Erection 5 Years

6 Skilled Labor for Steel Structure Erection 3 Years

Annexure – F

The following information is considered an integral part of this submission and must be provided for the Proposal to be considered. The information should be provided according to the sample formats.

TEMPLATES / FORMATS

Template 1: Request for Proposal Services Form

Template 2: Letter

Template 3: Bidders General Information Form

Template 4: Bidders contact information

Template 5: Bidders Financial Information / Adequacy of Working capital

Template 6: Information on Current Litigation (if any)

Template 7: Contractor’s Experience

Template 8: List of Machines and Equipment

Template 9: Staff Qualification & experience

Template 10: CV Format

Template - 1

Request for Proposal Services Form.

This PROPOSAL FORM must be completed, signed and returned to UNICEF. Proposal must be

made in accordance with the instructions contained in this Request for Proposal.

TERMS AND CONDITIONS OF CONTRACT

Any Contract resulting from this RFP shall contain UNICEF’s General Terms and Conditions

together with all other contractual documents as detail in the General Terms and Conditions.

INFORMATION

Any request for information concerning this invitation, must be forwarded in writing by email or

by fax, to the person who prepared this document, with specific reference to the RFP number.

DECLARATION

The undersigned, having read the Terms of Reference, the Instruction to Bidder, the General

Terms and Conditions of LRPS set out in the attached document, hereby offers to supply the

services specified in Section A5 at the price or prices quoted in the Schedule of Prices, in

accordance with the specifications stated and subject to the Terms and Conditions set out or

specified in the LRPS.

Name of authorized representative: _______________________________________

Title: _______________________________________

Signature: _______________________________________

Date: _______________________________________

Supplier Name: _______________________________________

Postal Address: _______________________________________

Telephone No.: _______________________________________

Fax No.: _______________________________________

Email Address: _______________________________________

Validity of Offer (not less than 90 days): _______________________________________

Currency of Offer: ________________________ ________

Please indicate after having read UNICEF Price & Discount stated in the Specific Terms and Conditions which of the following Payment Terms are offered by you:

10 Days 3.0% ______________ 15 Days 2.5% ___________ 20 days 2.0% ______________

30 Days Net __________________ Other Trade Discounts __________________

Template - 2

Date: ___________

To: Chief/ OIC SUPPLY & PROCUREMENT SECTION

UNICEF – BANGLADESH, BSL COMPLEX

1, MINTO ROAD, DHAKA 1000

Dear Madam/Sir,

We, the undersigned, offer to provide Construction Services for …………………………………….. as specified in Terms of Reference in accordance with your Request for Proposal dated dd-month-yyyy and our Proposal dated ---------------. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal sealed under separate envelopes.

If negotiations are held during the period of validity of the Proposal, we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

We understand that you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of Construction Company

Address:
Template - 3

Bidder General Information

Bidder General Information

Description

Information

Remarks

(to be filled by the

Bidder)

Registration number

Grade

Specialty

Expiry Date

Legal Status

Provide certified copies of Registration

Written power of attorney of

the signatory to the Bid

Provide original or certified copy of the power of

attorney attested by a Notary

VAT Registration

Number

Template - 4

Bidder’s contact details

Name and Title of Contact Person

Address of Contact Person

Telephone/Cell number of Contact Person

Email of Contact Person

Template - 5

Bidder’s financial information/ Adequacy of Working Capital

Adequacy of Working Capital

Source of credit line

Amount

Remarks

Provide documentary evidence for working capital along with 2 years’ Annual Turnover certificate – to be certified by statutory auditors of your company.

PLEASE NOTE:

WE DO NOT NEED DETAILED FINANCIAL INFORMATION AT THIS STAGE.

ONLY UPON REQUEST BY UNICEF, BIDDERS TO PROVIDE 2 YEARS DETAILED AUDITED STATEMENTS.

Total

Template - 6

Litigations

Information on any current litigation in which the Firm(s) is involved.

Other Party(ies)

Cause of Dispute

Amount Involved

Template - 7

Contractor’s experience – format for projects undertaken in the last 5 years for similar projects & overall projects in the last 10 years

Assignment name:

Country:

Location within country:

Name of Client:

Address and Contact details

Duration of assignment (months):

Start date (month/year):

Completion date (month/year):

Approx. value of the contract (in BDT):

Approx. value of the services provided by your firm under the contract (in current BDT):

Name of associated Contractors, if any:

Project Completion Certificate (Please attach)

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Template: 8

List of machine and equipment

List of machine and Equipment

Quantity

Remark

Template - 9

Staff qualification and experience

Qualifications and experience of key management and technical personnel proposed for this Project. Signed CVs of all proposed staff must accompany the submission and it should be noted that substitution of staff during Project implementation shall be subject to the approval of UNICEF. (Personnel of all associate consultants must also be listed along with the name of the associate consulting Firm.). A detailed organization chart of the company including the location and staffing of existing offices must also be attached to the offer.

Construction Management Staff

A. Key Professionals

Name

Position

Task

B. Support Staff

Name

Position

Task

Template - 10

CVs OF TEAM

Position Title and No.

[e.g.,TEAM LEADER]

Name of Expert:

[Insert full name]

Date of Birth:

[day/month/year]

Country of Citizenship/Residence

Education: List in reverse order starting with highest degree obtained up to Graduate Degree, the university/ institution or other specialized education, giving the following details:

S. No.

Degree/Diploma/Certificate obtained

Name of University/ Institution

Duration (mm-yyyy)

From