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Annual Statistical Report on UN Procurement

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Procurement by UN Organizations
Procurement by Vendor Countries
Procurement by Categories
About the ASR
 

UN Procurement Worldwide

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Full report for download

About the Annual Statistical Report

Introduction

The annual statistical report on United Nations procurement (ASR) provides an overview of procurement in the UN system in support of its operations, projects and programmes. Procurement includes all acquisition through purchase or lease of real property, goods or other products (including intellectual property), works or services, as defined by the UN procurement practitioner’s handbook. The report provides a range of information about the categories of goods and services procured by the UN system, as well as the countries from which these goods and services were procured.

The ASR was first presented in 1984 and was prepared by the Inter-Agency Procurement Services Office (IAPSO) of the United Nations Development Programme (UNDP) and submitted to the 39th session of the General Assembly. By Resolution 39/220, the General Assembly established a need for regular reporting of this type of information and encouraged organizations of the UN system to participate in this important exercise. Since 2008, the report has been compiled by the United Nations Office for Project Services (UNOPS).

The report includes statistics on procurement by UN organizations and by supplier country, including major purchase orders and contracts of UN organizations. The report also contains an analysis of sustainable procurement indicators, as well as collaborative procurement within the UN system. The current edition of the report, as well as editions dating back to 2000, can be downloaded from the first tab titled ‘map’.

In addition to the written reports, procurement data is published here online with functionality to interact and examine the data in detail.

UNOPS is grateful to UN organizations for their continuous support and contributions that make the ASR possible. UNOPS continually strives to improve and refine the report to better meet the expectations and objectives of the UN member states, donors, UN organizations and the business community.

Methodology

The information presented here is generally applicable to the ASR data presented online across all years. For detail specific to each year, refer to the introduction section of the relevant report.

Procurement data

UNOPS relies on participating UN organizations in the compilation and reporting of the statistics. Where the report refers to procurement by the UN or by UN organizations, it refers to the procurement activities of these organizations.

UNOPS requests statistical data on procurement of goods and services for operational activities from UN organizations in the form of data on purchase orders raised in a calendar year. While UN organizations may have different systems and methodologies for recording and reporting on procurement data individually, for the purposes of the ASR, a common definition of procurement is used and data is collected in a standardized format. Some organizations may therefore publish procurement statistics that differ from those published in the ASR. Further, some organizations have limitations on the level of detail they are able to provide.

Participating organizations upload procurement data into an online system, hosted by UNGM, where it is subject to an initial verification, then UNOPS conducts detailed data quality and consistency checks to ensure that the data is comparable across organizations and years. Some organizations prepare data on behalf of others (for example, if they share a reporting system). The organizations are ultimately responsible for the accuracy and completeness of the data they submit.

Procurement volume and currency

Purchase orders and contracts for services are reported by contract amount and not by expenditures incurred. Many organizations are unable to report on actual expenditures due to technical limitations.

Organizations are able to submit data in one of three currencies: United States dollars (USD), Euros (EUR) or Swiss Francs (CHF). The report uses only United States dollars. Where organizations have submitted data in Euros or Swiss Francs, these values are converted to US dollars using an average exchange rate, based on operational rates of exchange published by the United Nations Treasury.

Most participating organizations operate across multiple geographies and procure in multiple currencies. Each organization determines how it converts from the original currency into currency reported for the ASR.

Procurement by categories

To enable reporting on categories of goods and services across all UN organizations, participating organizations are requested to provide procurement data based on the United Nations Standard Products and Services Code® (UNSPSC) standard, at the most detailed level possible. The UNSPSC is a publicly available multi-sector standard for classification of goods and services. It is a four-level category hierarchy – the four-levels are segment, family, class and commodity. Minor adaptations have been made for the purposes of presentation in the ASR – further details are provided in the written report.

Most organizations are able to provide data at UNSPSC family level, the second level in the UNSPSC hierarchy; however, some organizations are limited to providing information only at UNSPSC segment level – the top level of the hierarchy. When filtering at a lower level of the hierarchy, data only available at a higher level is recorded as ‘Unavailable at this level of detail.’ In some limited cases, organizations are unable to provide information on the categorization of goods and services procured, in which case this data is reported as unspecified goods and unspecified services.

Procurement by countries

Throughout the report, the terms ’country’ or ’countries’ refer to countries and territories. Unless otherwise stated, they refer to supplier countries reported by the submitting organization.

Country names, as well as their designation by geographic region, follow the Standard Country or Area Codes for Statistical Use, referred to as the ‘M49 standard’ (prepared by the Statistics Division of the United Nations Secretariat). There may be some minor discrepancies between printed reports and data available online due to changes in the reporting methodology over time.

There is no established convention for the designation of development status countries or areas in the UN system. However, for analytical purposes, this report classifies all countries into one of four broad categories: developed countries; developing countries; countries with economies in transition, and least developed countries (LDCs). The ASR follows the country categorizations defined by UNCTADstat, with the exception of LDCs, for which the M49 standard is followed.

The designations employed do not imply the expression of any opinion whatsoever on the part of the UN concerning the legal status of any country, territory, city or area or of its authorities, or concerning the delimitation of its frontiers or boundaries. The assignment of countries or areas to specific groupings is for statistical convenience and does not imply any assumption regarding political or other affiliation of countries or territories by the UN.

Where organizations are unable to provide supplier country information, it is reported under ‘Unspecified Countries.’