To Conduct a study tour on Gender Responsive Budgeting (GRB) to Egypt

UN-Women

To Conduct a study tour on Gender Responsive Budgeting (GRB) to Egypt Request for proposal

Reference: RFP/JOR/2014/1

Beneficiary countries or territories: Egypt, Jordan

Registration level: Basic

Published on: 07-Sep-2014

Deadline on: 20-Sep-2014 00:00 (GMT 3.00)

Description

Request for Proposal (RFP)
RFP/JOR/2014/1
Date: 1/9/2014

Dear Sir/Madam,

Subject: South- South Cooperation on Gender Responsive Budgeting (GRB)

1. You are requested to submit a proposal for conducting a study tour to Egypt “, as per the enclosed Terms of Reference (TOR).

2. To enable you to submit a proposal, attached are:

i. Instructions to Offerors …………… . (Annex I)
ii. Terms of Reference (TOR)………… .(Annex II)
iii. Proposal Submission Form ………….(Annex III)
iv. Price Schedule …………………………….(Annex IV)
v. General Conditions of Contract……(Annex V)

3. Please submit your offer in two separate emails ; one comprising a technical proposal and one comprising a financial proposal to be submitted by email to UN Women Country Office of Jordan official email address (jordan.procurement@unwomen.org) to the following address no later than 20 September 2014:

If you have any inquiries related to the proposal, kindly send them the below email addresses:
laila.hatahet@unwomen.org

4. If you request additional information, UN Women will endeavor to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal.

5. You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit a proposal.

Yours sincerely,

Annex I

Instructions to Offerors

A. Introduction

I. Background

UN Women has provided support to gender-responsive budgeting (GRB) initiatives, in more than 40 countries, including in Algeria, Morocco, Egypt and Palestine in the Arab Region. At the forefront of global advocacy for application of GRB, UN Women has built partnerships with UN agencies, the Commonwealth Secretariat, International Development Research Centre , and the European Commission, to further efforts at the country level, and demonstrate GRB’s relevance to the achievement of the Millennium Development Goals, and to many interconnected policy agendas -the partnership for development effectiveness, public sector and budgetary reform and financing for gender equality. UN Women also facilitates knowledge building and maintains the only website exclusively devoted to GRB. Launched in 2001, the portal is widely used by practitioners and represents a comprehensive database of country initiatives and relevant resources.

Within this context, the United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) programme “Increasing Accountability in Financing for Gender Equality” seeks to strengthen accountability for the implementation of gender equality commitments in financing decisions of national governments and funding partners in 16 countries/areas. The aim of the programme is to “increase the volume and effective use of aid and domestic resources to implement national commitments to gender equality and women’s empowerment” with a view to achieving the following outcomes:

1. National action plans for gender equality have defined targets, financing and implementation arrangements and are aligned with national planning and budgeting processes;
2. Strengthened capacity of national governments to implement gender equality commitments and address women’s priorities in national planning, budgeting systems and programming;
3. Strengthened capacity (through knowledge, tools and technical assistance at country level) and accountability of funding partners and stakeholders in aid coordination mechanisms to achieve commitments towards gender equality in stable and post-conflict contexts; and
4. Feminist economists and gender equality advocates have engaged effectively in contributing to stronger policy coherence on gender equality in economic and development effectiveness policy forums.

In order to achieve the above-mentioned objectives, UNWomen is planning to conduct a study tour to Egypt. The purpose of the study tour is to explore Egypt experience in implementing GRB.
.The firm/NGO will conduct a study tour to Egypt as pet the attached TOR.

1. Cost of proposal

The Offeror shall bear all costs associated with the preparation and submission of the Proposal, the UN WOMEN will in no case is responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

B. Solicitation Documents

2. Contents of solicitation documents

Proposals must offer services for the total requirement. Proposals offering only part of the requirement will be rejected. The Offeror is expected to examine all corresponding instructions, forms, terms and specifications contained in the Solicitation Documents. Failure to comply with these documents will be at the Offeror’s risk and may affect the evaluation of the Proposal.

4. Clarification of solicitation documents

A prospective Offeror requiring any clarification of the Solicitation Documents may notify UN WOMEN in writing at the organization’s mailing address or fax number indicated in the RFP.UN WOMEN will respond in writing to any request for clarification of the Solicitation Documents that it receives earlier than one week prior to the deadline for the submission of Proposals. Written copies of the organization’s response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Offerors that has received the Solicitation Documents.

5. Amendments of solicitation documents

At any time prior to the deadline for submission of Proposals, UN WOMEN may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Offeror, modify the Solicitation Documents by amendment.

All prospective Offerors that have received the Solicitation Documents will be notified in writing of all amendments to the Solicitation Documents.

In order to afford prospective Offerors reasonable time in which to take the amendments into account in preparing their offers, UN WOMEN may, at its discretion, extend the deadline for the submission of Proposals.

C. Preparation of Proposals

6. Language of the proposal

The Proposals prepared by the Offeror and all correspondence and documents relating to the Proposal exchanged by the Offeror and UNWOMEN shall be written in the English language. Any printed literature furnished by the Offeror may be written in another language so long as accompanied by English or Arabic translation of its pertinent passages in which case, for purposes of interpretation of the Proposal, the English or Arabic translation shall govern.

7. Documents comprising the proposal

The Proposal shall comprise the following components:

(a) Proposal submission form; (Annex III)

(b) Operational and technical part of the Proposal, including documentation to demonstrate that the Offeror meets all requirements;

8. Export License

The Offeror must be aware that the goods and services are for the benefit of the Government under UNDP’s development assistance framework and goods purchased will normally be transferred to the national partners, or to an entity nominated by it, in accordance with UNDP’s policies and procedures.

The Offeror shall include in their proposal:

• A statement whether any import or export licenses are required in respect of the goods to be purchased or service to be rendered including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users;

• Confirmation that the Offeror has obtained licenses of this nature in the past and have an expectation of obtaining all the necessary licenses should their bid be successful.

9. Proposal form

The Offeror shall structure the operational and technical part of its Proposal as follows:

(a) Management plan

This section should provide corporate orientation to include the year and state/country of incorporation and a brief description of the Offeror’s present activities. It should focus on services related to the Proposal.

This section should also describe the organizational unit(s) that will become responsible for the contract, and the general management approach towards a project of this kind. The Offeror should comment on its experience in similar projects and identify the person(s) representing the Offeror in any future dealing with UNWOMEN.

(b) Resource plan
This should fully explain the Offeror’s resources in terms of personnel and facilities necessary for the performance of this requirement. It should describe the Offeror’s current capabilities/facilities and any plans for their expansion.

This section should demonstrate the Offeror’s responsiveness to the specification by identifying the specific components proposed, addressing the requirements, as specified, point by point; providing a detailed description of the essential performance characteristics proposed warranty; and demonstrating how the proposed methodology meets or exceeds the specifications.

The operational and technical part of the Proposal should not contain any pricing information whatsoever on the services offered. Pricing information shall be separated and only contained in the appropriate Price Schedules.

It is mandatory that the Offeror’s Proposal numbering system corresponds with the numbering system used in the body of this RFP. All references to descriptive material and brochures should be included in the appropriate response paragraph, though material/documents themselves may be provided as annexes to the Proposal/response.

Information which the Offeror considers proprietary, if any, should be dearly marked “proprietary” next to the relevant part of the text and it will then be treated as such accordingly.

10. Proposal prices

The Offeror shall indicate on an appropriate Price Schedule, an example of which is contained in these Solicitation Documents, the prices of services it proposes to supply under the contract.

Activities should be priced separately, with providing a detailed cost breakdown for each activity.

The Price should include total cost in addition to cost per unit.

11. Proposal currencies

All prices shall be quoted in US$ Dollar

12. Period of validity of proposals

Proposals shall remain valid for sixty (60) days after the date of Proposal submission prescribed by UN WOMEN, pursuant to the deadline clause. A Proposal valid for a shorter period may be rejected by UN WOMEN on the grounds that it is non-responsive.

In exceptional circumstances, UN WOMEN may solicit the Offeror’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. An Offeror granting the request will not be required nor permitted to modify its Proposal.

13. Format and signing of proposals

The Offeror shall prepare two copies of the Proposal, clearly marking each “Original Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between them, the original shall govern.
The two copies of the Proposal shall be typed or written in indelible ink and shall be signed by the Offeror or a person or persons duly authorized to bind the Offeror to the contract. The latter authorization shall be indicated by written power-of-attorney accompanying the Proposal.

A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Offeror, in which case such corrections shall be initialled by the person or persons signing the Proposal.

14. Payment

UNWOMEN shall effect payments to the Contractor after acceptance by UNWOMEN of the invoices submitted by the contractor, upon achievement of the corresponding milestones. Please prepare the budget in US$ n the case where currency other currency is used, the RFP will be rejected.

D. Submission of Proposals

The Offeror shall send the proposal by email to UN Women Country Office of Jordan official email address : (jordan.procurement@unwomen.org)

A receipt will be sent for all complete offers received.

15. Deadline for submission of proposals

Proposals must be received by UN WOMEN at the address specified under clause Sealing and marking of Proposals no later than 20 September 2014, 5:00 pm Jordan time.
UN WOMEN may, at its own discretion extend this deadline for the submission of Proposals by amending the solicitation documents in accordance with clause Amendments of Solicitation Documents, in which case all rights and obligations of UNWOMEN and Offerors previously subject to the deadline will thereafter be subject to the deadline as extended.

16. Late Proposals

Any Proposal received by UN WOMEN after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected.

17. Modification and withdrawal of Proposals

The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of the withdrawal is received by UN WOMEN prior to the deadline prescribed for submission of Proposals.

The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by telex or fax but followed by a signed confirmation copy.

No Proposal may be modified subsequent to the deadline for submission of proposals.

No Proposal may be withdrawn in the Interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form.

E. Opening and Evaluation of Proposals

18. Opening of proposals
Proposals will be acknowledged and recorded in the presence of a Committee formed by UN WOMEN Jordan Office. The scheduled date for the opening of the RFP will be on 30 September 2014 in UN WOMEN Country Office of Jordan.

19. Clarification of proposals

To assist in the examination, evaluation and comparison of Proposals, the Purchaser may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted.

20. Preliminary examination

UN WOMEN will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order.

Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures, the amount in words will prevail.

Prior to the detailed evaluation, UN WOMEN will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one which conforms to all the terms and conditions of the RFP without material deviations. UN WOMEN’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence.

A Proposal determined as not substantially responsive will be rejected by UNWOMEN and may not subsequently be made responsive by the Offeror by correction of the non-conformity.

21. Evaluation and comparison of proposals

A two-stage procedure is utilized in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being opened and compared. The price proposal of the Proposals will be opened only for submissions that passed the minimum technical score of 70% of the obtainable score of 700 points in the evaluation of the technical proposals.

Evaluation of the Technical Proposal (700 Points):

The technical proposal is evaluated on the basis of its responsiveness to the Term of Reference (TOR).

The potential capacity to have quality services provided to UN Women will be considered on the basis of a mix of:

Management Plan (175 point)
Proposed methodology (350 points)
Personnel (175 points)

Technical Evaluation Criteria

Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable Company / Other Entity
A B C D E

1. Relevant expertise/knowledge of issues
Expertise of Firm/ Organization
submitting Proposal 25% 175

2.
Proposed Methodology
Proposed Work Plan and Approach
50% 350
3. Resource Plan
Personnel 25% 175

Total
700

Technical evaluation criteria

Part 1. Management Plan: Expertise of firm/organization submitting proposal Points obtainable
1.1 Reputation of Organization and Staff (Competence / Reliability) 35
1.2 General Organizational Capability which is likely to affect implementation (i.e. loose consortium, holding company or one firm, size of the firm / organization, strength of project management support e.g. project financing capacity and project management controls) 20
1.3 Extent to which any work would be subcontracted (subcontracting carries additional risks, which may affect project implementation, but properly done it offers a chance to access specialized skills. 5
1.4 Quality assurance procedures. 25
1.5 Litigation and Arbitration history 05
1.6 Relevance of:
Specialized Knowledge
• Experience at national and/or international levels, dealing with gender equality, local development, public administration and social policies with specific expertise on gender responsive budgeting (GRB) and public finance.
• Proven experience in gender budget revision/expertise and/or developing knowledge products for GRB initiatives;
• Experience in conducting capacity-building activities on GRB.
• Fully understanding of the GRB experience in Egypt.

85
Total part 1 175
Proposed Work Plan and Approach Points Obtainable
2.1.  Is the scope of task well defined and does it correspond to the TOR? 100
2.2.  Is there a clear understanding of the background to the request and work already done in the field? 50
2.3.  Is it clear how results will be presented? 35
2.4.  Is the proposal based on a study of the available material now and does it fit with that? 30
2.5.  Have the important aspects of the task been addressed in sufficient detail? 30
2.6.  Is the conceptual framework adopted appropriate for the task? 30
2.7.  Does the workplan include an outline/table of contents? 25
2.8.  Does the work schedule set out a logical progression of activities through to completion? 25
2.9.  Have timeframes/target dates been establish for all key tasks, milestones and deliverables 25
Total Part 2 350
Part 3. Resource Plan: Personnel Points Obtainable
3.1.  Is the team adequate to the task? 35
3.2.  Was the experience and expertise of team clearly explained? 35
3.3.  Have the primary roles and key responsibilities of the individuals participating been adequately identified and accountabilities clearly stated? 25
3.3.1.  Professional Experience in GRB 60
3.3.2.  Knowledge of the subject area 20
Total Part 3  175
GRAND TOTAL  700

Attach All CVs of Personnel to be evaluated, including the personnel that will work on each activity, if applicable.

During the technical evaluation, all the proposals will be evaluated on the above mentioned criterions. All the proposals scoring 70% of 700 pts = 490 pts will be shortlisted for the financial evaluation.

Evaluations of Competitiveness of Fees

If the substantive presentation of a proposal achieves the minimum of 490 points, the competitiveness of the fees will be taken into account in the following manner:

The total amounts of points for the fees component are 300. The maximum number of points shall be allotted to the lowest fees proposed that is compared among those firms which obtain the threshold points in the evaluation of the substantive presentation. All other fees proposals shall receive points in inverse proportion to the lowest fees:

(300 points) *(US$ lowest)/USD other= points for other’s fees

Financial evaluation criterions – during the financial evaluation the financial proposals will be assessed on the basis of the following criterions:
Personnel Cost
Programme Cost
Administrative Cost

Final Scores and winning proposals
The final scores will be based on a cumulative analysis combining the scores from both the technical and financial evaluations with the purpose of awarding the contract to the contractor with the highest accumulated combined score.
F. Award of Contract

22. Award criteria, award of contract

UNWOMEN reserves the right to accept or reject any Proposal, and to annul the solicitation process and reject all Proposals at any time prior to award of contract, without thereby incurring any liability to the affected Offeror or any obligation to inform the affected Offeror or Offerors of the grounds for the Purchaser’s action

Prior to expiration of the period of proposal validity, UN WOMEN will award the contract to the qualified Offeror whose Proposal after being evaluated is considered to be the most responsive to the needs of the organization and activity concerned.

23. UN WOMEN’s right to vary requirements at time of award

UN WOMEN reserves the right at the time of award of contract to vary the quantity of services and goods specified in the RFP without any change in price or other terms and conditions.

24. Signing of the contract

Within 30 days of receipt of the contract, the successful Offeror shall sign and date the contract and return it to UN WOMEN.

26. Vendor protest

Our vendor protest procedure is intended to afford an opportunity to appeal to persons or firms not awarded a purchase order or contract in a competitive procurement process. It is not available to non-responsive or non-timely proposers/bidders or when all proposals/bids are rejected. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml.

Annex II
Terms of Reference (TOR)

Background and Justification

Jordan had made commitments to advance gender equality and women’s empowerment, in line with the Millennium Development Goals (MDGs), the Beijing Platform for Action (PFA) and the UN Convention on the Elimination of All Forms of Discrimination against women (CEDAW) but often there is a gap between the policy statement and the ways in which government raise and spend money. Government and non-governmental Stakeholders were supportive to the adoption of the Beijing Platform for Action and the ‘gender mainstreaming’ approach to ensure that gender equality is a goal in all areas of social development in Jordan.

Jordan is one of the countries that have also expressed commitments to greater transparency and accountability, but there is often a gap between participation and consultation in the formulation of new policies and legislation and in the allocation of resources.
Gender responsive budget initiatives can help to close these gaps, ensuring that public money is raised and spent more effectively and in an equal manner. They can help to ensure the realization of gender equality goals and improved compliance with the Convention on the Elimination of All Forms of Discrimination against Women. They can help promote greater accountability for public resources to Jordanians, especially to women in rural areas, who are generally more marginalized than men in decision-making about public money.
UN Women has provided support to gender-responsive budgeting (GRB) initiatives, in more than 40 countries, including in Algeria, Morocco, Egypt and Palestine in the Arab Region. At the forefront of global advocacy for application of GRB, UN Women has built partnerships with UN agencies, the Commonwealth Secretariat, International Development Research Centre , and the European Commission, to further efforts at the country level, and demonstrate GRB’s relevance to the achievement of the Millennium Development Goals, and to many interconnected policy agendas -the partnership for development effectiveness, public sector and budgetary reform and financing for gender equality. UN Women also facilitates knowledge building and maintains the only website exclusively devoted to GRB. Launched in 2001, the portal is widely used by practitioners and represents a comprehensive database of country initiatives and relevant resources.

5. National action plans for gender equality have defined targets, financing and implementation arrangements and are aligned with national planning and budgeting processes;
6. Strengthened capacity of national governments to implement gender equality commitments and address women’s priorities in national planning, budgeting systems and programming;
7. Strengthened capacity (through knowledge, tools and technical assistance at country level) and accountability of funding partners and stakeholders in aid coordination mechanisms to achieve commitments towards gender equality in stable and post-conflict contexts; and
8. Feminist economists and gender equality advocates have engaged effectively in contributing to stronger policy coherence on gender equality in economic and development effectiveness policy forums.

Purpose

In order to achieve the above-mentioned objectives, UNWomen is planning to conduct a study tour on Gender Responsive Budgeting (GRB) to Egypt . The purpose of the study tour is to explore Egypt experience in implementing GRB.
Egypt was chosen as their experience on GRB is rich and, the most important aspect of it is the legislative reform and the institutionalization of the experience through the Equal Opportunities Unit that was created at the Ministry of Finance and then it was duplicated in other ministries.
The Egyptian government put its experience at the disposal of Arab countries as delegations from Iraq and Palestine were hosted to get informed of the Egyptian experience. An Egyptian delegation also took part in the implementation of the experience in Bahrain.
The primary purpose of the study tour is to allow the participants to gather first-hand information related to the practical implementation of GRB .It will provide a valuable opportunity to see how it is done and to learn from best practices available in Egypt.
Against this background, the objectives of the study tour on GRB are:

• To get acquainted with gender concept, the differences between gender equity, and gender equality.
• To explore the process of planning and budgeting in Egypt.
• To understand the roles of the Equal Opportunities Units in the Ministries in general and their specific role in the Gender Budgeting Initiative.
• To realize the importance of Gender Budgeting and Program Based Budgets, and the differences between the budgets of Jordan and Egypt.
• To learn about the steps and tools used to implement GRB in key sectors.
• To gain a hands-on experience by getting job training sessions in the local budgets department at the premises of MOF.
• To meet with the local budgets employees at the governorates of the targeted sectors to learn from their experiences on implementing GRB.
• To support and strengthen national capacities to formulate, advocate and implement gender sensitive budget, national plans and strategies to ensure empowerment of Jordanian women.
• To able to review the Jordan budget statement and templates from a GRB perspective.

Outcome

The expected outcome of this event is that the Jordanian delegation at the end of the study tour will have a broader understanding of issues facing women, the multiple players involved and the different ways in which GRB can be carried out. It is expected that the participants will bring home skills and transferable knowledge.

Participants
The roundtable is an opportunity to bring together approximately15-20 participants from:
• Jordanian National Commission for Women
• Ministry of Finance
• Ministry of planning
• General budget department
• Ministry of Health
• Ministry of Social Development
• Ministry of labour
• UNWomen staff
• Civil Society Organization collation on budgeting

Methodology

The study tour schedule will be as follows:
- One-day orientation on budgeting, planning and budgeting processes and analysis of Jordan budget from a perspective of gender.
- 2 days practical and on-job-training in sectors implementing GRB.
- One day visit to the Directorate of Finance at Alexandria governorate to explore the methods of preparing the local budgets and its relations to the national plans and national budget.
- One day to work on Jordan budget statement &templates.

Required Skills and Experience

Experience
• Experience at national and/or international levels, dealing with gender equality, local development, public administration and social policies with specific expertise on gender responsive budgeting (GRB) and public finance.
• Proven experience in gender budget revision/expertise and/or developing knowledge products for GRB initiatives;
• Experience in conducting capacity-building activities on GRB.
• Fully understanding of the GRB experience in Egypt.

Language and other skills
 Fluency in Arabic and English is an asset
 Excellent communication and presenting skills;
 Computer literacy and ability to effectively use office technology equipment, IT tools

# Deliverables Tentative timeframe
Tranche 100%
1.
20% upon submission of an approved workplan. 5 October 2014
2. 50% upon submission of hotel and tickets booking confirmation 1 November 2014
3. 30%upon submission of the final report in Arabic &English along with the proposed budget statement and templates and photos and video taping of the tour 25 November 2014

Annex III

PROPOSAL SUBMISSION FORM

Dear Sir / Madam,

Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide a study of “Jordanian Women in the ICT Sector” “for the sum as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal.

We undertake, if our Proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated.

We agree to abide by this Proposal for a period of 120 days from the date fixed for opening of
Proposals in the Invitation for Proposal, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

We understand that you are not bound to accept any Proposal you may receive.

Dated this day /month of year

E. Signature

(In the capacity of)
Duly authorized to sign Proposal for and on behalf of

Annex IV
PRICE SCHEDULE

The Contractor is asked to prepare the Price Schedule as indicated in Section D paragraph 15 (a) of the Instruction to Offerors.

All prices/rates quoted must be exclusive of all taxes, since the UN WOMEN is exempt from taxes as detailed in Section II, Clause 18. ’

The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each functional grouping or category.

Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be listed separately.

Activities should be priced separately, with providing a detailed cost breakdown for each activity.

The Price should include total cost in addition to cost per unit.

In case of an equipment component to the service provided, the Price Schedule should include figures for both purchase and lease/rent options. The UN WOMEN reserves the option to either lease/rent or purchase outright the equipment through the Contractor.

The format shown on the following pages should be used in preparing the price schedule. The format includes specific expenditures, which may or may not be required or applicable but are indicated to serve as examples.

All currency must be in Jordanian Dinars (JDs). Use of any other currency will disqualify Offeror Organization from the Technical Review.

Price Schedule:

Request for Proposals for Services

Description of Activity/Item Number of Staff F. Monthly Rate Estimated Amount
1. Remuneration
1.1 Trainers cost
1.2 Staff cost
2. Out of Pocket Expenses
2.1 Travel ,Visa cost and transportation
2.2 Per Diem Allowances as per UNWomen roles and regulations
2.3 Communications
2.4 Reproduction and Reports
2.5 Equipment ,stationary and other items
2.6 Accommodation
2.7 Hall renting and catering
2.8 video shooting/photography
3 Administrative cost up to 6%

Annex V
General Terms and Conditions

1. LEGAL STATUS

The Organisation shall be considered as having the legal status of as a national implementing partner NGO vis-à-vis UNWOMEN. The Organisation’s personnel and sub-contractors shall not be considered in any respect as being the employees or agents of UNWOMEN or the United Nations.

2. SOURCE OF INSTRUCTIONS

The Organisation shall neither seek nor accept instructions from any authority external to UNWOMEN in connection with the performance of its services under this Contract. The Organisation shall refrain from any action which may adversely affect UNWOMEN or the United Nations and shall fulfil its commitments with the fullest regard to the interests of UNWOMEN.

3. ORGANISATION'S RESPONSIBILITY FOR EMPLOYEES

The Organisation shall be responsible for the professional and technical competence of its employees and will select, for work under this Contract, reliable individuals who will perform effectively in the implementation of this Contract, respect the local customs, and conform to a high standard of moral and ethical conduct.

4. ASSIGNMENT

The Organisation shall not assign, transfer, pledge or make other disposition of this Contract or any part thereof, or any of the Organisation’s rights, claims or obligations under this Contract except with the prior written consent of UNWOMEN.

5. SUB-CONTRACTING
In the event the Organisation requires the services of sub-contractors, the Organisation shall obtain the prior written approval and clearance of UNWOMEN for all sub-contractors. The approval of UNWOMEN of a sub-contractor shall not relieve the Organisation of any of its obligations under this Contract. The terms of any sub-contract shall be subject to and conform to the provisions of this Contract.

6. OFFICIALS NOT TO BENEFIT

The Organisation warrants that no official of UNWOMEN or the United Nations has received or will be offered by the Organisation any direct or indirect benefit arising from this Contract or the award thereof. The Organisation agrees that breach of this provision is a breach of an essential term of this Contract.

7. INDEMNIFICATION

The Organisation shall indemnify, hold and save harmless, and defend, at its own expense, UN WOMEN, its officials, agents, servants and employees from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses, arising out of acts or omissions of the Organisation, or the Organisation's employees, officers, agents or sub-contractors, in the performance of this Contract. This provision shall extend, inter alia, to claims and liability in the nature of workmen's compensation, products liability and liability arising out of the use of patented inventions or devices, copyrighted material or other intellectual property by the Organisation, its employees, officers, agents, servants or sub-contractors. The obligations under this Article do not lapse upon termination of this Contract.

8. INSURANCE AND LIABILITIES TO THIRD PARTIES

8.1 The Organisation shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this Contract.
8.2 The Organisation shall provide and thereafter maintain all appropriate workmen's compensation insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Contract.
8.3 The Organisation shall also provide and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in connection with the provision of services under this Contract or the operation of any vehicles, boats, airplanes or other equipment owned or leased by the Organisation or its agents, servants, employees or sub-contractors performing work or services in connection with this Contract.
8.4 Except for the workmen's compensation insurance, the insurance policies under this Article shall:
(i) Name UN WOMEN as additional insured;
(ii) Include a waiver of subrogation of the Organisation's rights to the insurance carrier against UN WOMEN;
(iii) Provide that UN WOMEN shall receive thirty (30) days written notice from the insurers prior to any cancellation or change of coverage.
8.5 The Organisation shall, upon request, provide UN WOMEN with satisfactory evidence of the insurance required under this Article.

9. ENCUMBRANCES/LIENS

The Organisation shall not cause or permit any lien, attachment or other encumbrance by any person to be placed on file or to remain on file in any public office or on file with UNWOMEN against any monies due or to become due for any work done or materials furnished under this Contract, or by reason of any other claim or demand against the Organisation.

10. TITLE TO EQUIPMENT

Title to any equipment and supplies that may be furnished by UN WOMEN shall rest with UN WOMEN and any such equipment shall be returned to UN WOMEN at the conclusion of this Contract or when no longer needed by the Organisation. Such equipment, when returned to UN WOMEN, shall be in the same condition as when delivered to the Organisation, subject to normal wear and tear. The Organisation shall be liable to compensate UN WOMEN for equipment determined to be damaged or degraded beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS

UN WOMEN shall be entitled to all intellectual property and other proprietary rights including but not limited to patents, copyrights, and trademarks, with regard to products, or documents and other materials which bear a direct relation to or are produced or prepared or collected in consequence of or in the course of the execution of this Contract. At UN WOMEN's request, the Organisation shall take all necessary steps, execute all necessary documents and generally assist in securing such proprietary rights and transferring them to UN WOMEN in compliance with the requirements of the applicable law.

12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNWOMEN OR THE UNITED NATIONS

The Organisation has to make public the fact that it is an Organisation under Contract with UN WOMEN, and the Organisation shall use the name, emblem or official seal of the Millennium Development Goals (MDG) and the Palestinian Authorities (PA) in connection with all items, documents or otherwise, related to this Contract.

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION

13.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Organisation under this Contract shall be the property of UN WOMEN shall be treated as confidential and shall be delivered only to UN WOMEN authorized officials on completion of work under this Contract.
13.2 The Organisation may not communicate at any time to any other person, Government or authority external to UN WOMEN any information known to it by reason of its association with UN WOMEN which has not been made public except with the authorization of UN WOMEN; nor shall the Organisation at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

14.1 Force majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.
14.2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Organisation shall give notice and full particulars in writing to UN WOMEN, of such occurrence or change if the Organisation is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Organisation shall also notify UN WOMEN of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Contract. The notice shall include steps proposed by the Organisation to be taken including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, UNWOMEN shall take such action as, in its sole discretion; it considers to be appropriate or necessary in the circumstances, including the granting to the Organisation of a reasonable extension of time in which to perform its obligations under this Contract.
14.3 If the Organisation is rendered permanently unable, wholly, or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, UN WOMEN shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 15, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.

15. TERMINATION

15.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 16 "Settlement of Disputes" below shall not be deemed a termination of this Contract.
15.2 UNWOMEN reserves the right to terminate without cause this Contract at any time upon 15 days prior written notice to the Organisation, in which case UN WOMEN shall reimburse the Organisation for all reasonable costs incurred by the Organisation prior to receipt of the notice of termination.
15.3 In the event of any termination by UN WOMEN under this Article, no payment shall be due from UNWOMEN to the Organisation except for work and services satisfactorily performed in conformity with the express terms of this Contract. The Organisation shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimize losses and further expenditures.
15.4 Should the Organisation be adjudged bankrupt, or be liquidated or become insolvent, or should the Organisation make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Organisation, UN WOMEN may, without prejudice to any other right or remedy it may have, terminate this Contract forthwith. The Organisation shall immediately inform UN WOMEN of the occurrence of any of the above events.

16. SETTLEMENT OF DISPUTES

16.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Contract or the breach, termination or invalidity thereof. Where the parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in accordance with the UNCITRAL Conciliation Rules then obtaining, or according to such other procedure as may be agreed between the parties.
16.2 Arbitration
Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Contract or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Article within sixty (60) days after receipt by one Party of the other Party's request for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions on applicable law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute.

17. PRIVILEGES AND IMMUNITIES

Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs.

18. TAX EXEMPTION

18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides, inter-alia, that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Organisation shall immediately consult with UN WOMEN to determine a mutually acceptable procedure.
18.2 Accordingly, the Organisation authorizes UNWOMEN to deduct from the Organisation's invoice any amount representing such taxes, duties or charges, unless the Organisation has consulted with UN WOMEN before the payment thereof and UNWOMEN has, in each instance, specifically authorized the Organisation to pay such taxes, duties or charges under protest. In that event, the Organisation shall provide UNWOMEN with written evidence that payment of such taxes, duties or charges has been made and appropriately authorized.

19. CHILD LABOUR

19.1 The Organisation represents and warrants that neither it, nor any of its suppliers is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development.
19.2 Any breach of this representation and warranty shall entitle UNWOMEN to terminate this Contract immediately upon notice to the Organisation, at no cost to UNWOMEN.

20. MINES

20.1 The Organisation represents and warrants that neither it nor any of its suppliers is actively and directly engaged in patent activities, development, assembly, production, trade or manufacture of mines or in such activities in respect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980.
20.1 Any breach of this representation and warranty shall entitle UNWOMEN to terminate this Contract immediately upon notice to the Organisation, without any liability for termination charges or any other liability of any kind of UNWOMEN.

21. OBSERVANCE OF THE LAW

The Organisation shall comply with all laws, ordinances, rules, and regulations bearing upon the performance of its obligations under the terms of this Contract.

22. AUTHORITY TO MODIFY

No modification or change in this Contract, no waiver of any of its provisions or any additional contractual relationship of any kind with the Organisation shall be valid and enforceable against UNWOMEN unless provided by an amendment to this Contract signed by the authorized official of UNWOMEN.

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