Agreement for Performance of Work (APW): Revising the Fiji Health Research Portal
BACKGROUND
In continuation of the recommendations made at the 2017 Asia Pacific Regional Meeting for National Ethics/Bioethics Committees (AP-NEC), MoHMS had worked with the Division of Pacific Technical Support of WHO (DPS) to evaluate the
in-country ethics review process and relevant Research Ethics Committees (RECs) not only in the government but also in universities. The report made recommendations on review process in general and better use of the portal to optimize the whole process. The report also assessed the portal which has been developed and launched in 2013 with support of WHO. Since the portal was developed to support reviewers and administrators to process applications for research ethics, the report included issues with the function of the portal such as: limited access to the admin system; technical problems in distributing templates that have been accepted by the national review committee; limited functions to catalogue applications and search; limited displaying function to external audience of the portal; and other types of IT problems as it has been developed in 2013. In order to better support reviewers and administrators, it has been decided by MoHMS to fix technical problems and provide additional functions such as easy cataloguing and searching for external audience. Hence, this terms of reference recruits’ IT specialist (or a team of specialists) to provide hands-on support for revising the Fiji health research portal.
PURPOSE/SPECIFIC OBJECTIVE OF THE ACTIVITY
The proposed contact will work with the IT support team at the Fiji’s Ministry of Health and Medical Services (MoHMS) in revising the Fiji health research portal (http://www.health.gov.fj/fijihrp/index.php?journal=hrp) that is to assist health research ethics reviewers and applicants in processing for research ethics.
DESCRIPTION OF ACTIVITIES TO BE CARRIED OUT
Output 1: Initial Report
Deliverable 1: The contractor submits an initial report that contains the results of the review on structure and web languages used in the website as well as report on the issues. This may include interviews with key partners at MOHMS and WHO to identify key technical problems in revising the website.
Output 2: Hands-on IT support
Deliverable 2: The contractor provides hands-on IT support in fixing the addressed issues and optimizing the website.
Output 3: Presentation of a draft system to the respective MHMS officials
Deliverable 3: The contractor demonstrates a near final product to the respective MHMS officials.
Output 4: Final report
Deliverable 4: After providing all support to the respective team at MoHMS, the contractor submits the final reporting having a summary of IT support provided during the contract and recommendations for maintenance and further use of the portal.
Research Portal Specifications:
- Users can register to submit research proposal.
- Users to log in for following:
- Submit research proposals
- Check the review status of proposal that users submit
- Search ongoing and completed health research
- Access complete research reports
- The portal must include information on all the applicable guidelines, rules, and regulations.
- Include a “Researchers' Directory” containing information on the national and international researchers doing research in Fiji.
- Include search option for previous researches and investigators.
- Forms and manuals for viewing and downloading.
METHODS TO CARRY OUT THE ACTIVITY
- Review the current structure and web languages that have been used in the website and identify potential issues.
- Help choose the best way to fix the problems addressed of the website based on the recommendations and provide necessary IT support in fixing
- Write a report on IT support in doing the above tasks and recommendations
QUALIFICATIONS & EXPERIENCE
EDUCATION
Essential: An undergraduate degree (or equivalent) in Computing Science or Information Technology from a recognized institution.
EXPERIENCE
Essential:
1. At least 4 years’ experience in ICT Support Services, Requirements gathering for Application Design or supporting an Enterprise Application.
2. 2-5 Years’ experience in Systems analysis/Systems administrations.
3. Knowledge in System Development Life Cycle, Project Management, Scheduling work assignments, settings priorities, escalation, incident management and knowledge base.
4. Knowledge of performance tuning for Database and Applications.
5. Experience in Data Analysis.
6. Experience in designing and conducting trainings for Applications
LANGUAGES
High level of written and spoken English
COMPETENCIES
1. Takes responsibility for the quality and timeliness of work, and achieves results with little oversight.
2. Makes the best use of available time and resources.
3. Sees old problems in new ways and has novel approaches to solving those problems.
4. Makes timely, informed decisions that take into account the facts, goals, constraints, and risks.
5. Respects and maintains confidentiality.
6. Links mission, vision, values, goals, and strategies to everyday work.
ADDITIONAL INFORMATION:
The duration for the assignment is from 1st May to 31st July 2019, with 60 working days.
Proposed activities:
1) Draft workplan submitted
Due Date: 5th May 2019
2) Submit the interim activity report of the activities
Due Date: 29th June 2019
3) Presentation of a draft system to the respective MHMS officials
Due Date: 10th July 2019
4) Submit the final report of the activities
Due Date: 31st July 2019
Detailed cost breakdown:
Proposed activities/ Unit quantity/ Unit cost (USD)/ Total (USD)
Contractual fees (60 working days, excluding holidays)/___/___/___
Payment terms
0% upon signature of the contract: 1st May 2019
25% upon the submission of the interim activity report: 29th June 2019
25% upon the presentation of a draft system to the respective MHMS officials:
10th July 2019
50% upon submission of the final report: 31st July 2019
APPLICATIONS
Qualified and interested specialists should submit their CV {for individual contractors} or Company Profile {for institutional applications} and Expression of Interest {cover letter} to the Supply Officer through WP RO UNGM at < wproungm@who.int >
by 13 April 2019.
The cover letter should outline how their experience and qualifications make them a suitable candidate for this position and should include their proposed daily consultancy fee (USD) and availability.
Please use Tender Notice No. WPRO/2019-03/FJI_PHS/TN85466/mnc as subject to all submission.
Only successful candidates will be contacted.