CANCELLED Supply and Delivery of Mobile TB Clinic for the Ministry of Health, Addis Ababa, Ethiopia
UNOPS
CANCELLED Supply and Delivery of Mobile TB Clinic for the Ministry of Health, Addis Ababa, Ethiopia
Invitation to bid
Reference:
ITB/2017/2695
Beneficiary countries or territories:
Ethiopia
Registration level:
Basic
Published on:
22-Dec-2017
Deadline on:
15-Feb-2018 09:00 (GMT 0.00)
Description
The United Nations Office for Project Services (hereinafter referred to as UNOPS) is pleased to invite prospective bidders to submit the bid for Supply and Delivery of Mobile TB Clinic for the Ministry of Health, Addis Ababa, Ethiopia, in accordance with the UNOPS General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. Cet avis a été publié au moyen du système eSourcing de l'UNOPS. Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
42172017
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Mobile medical services field medical or laboratory medical equipment kits or related products
New clarification added: Dear Bidders,Please find below the responses for your queries. Question 5: The microscope manufacturer believes that the specifications for the unit are too complex for this sort of mobile clinic operation. The specification given points to a more expensive, bulkier microscope that tends to be used in a normal analytical laboratory set up, and not in a mobile clinic.We can provide said microscope but it is far more advanced and expensive than what is normally found in a mobile TB clinic, so please advise if the specifications can be simplified.Response: Please adhere the tender document for this tender.Question 6: Does the UN want the spare parts for the truck chassis (point 170 in the technical bid form) included in the unit price for the clinic, or listed separately as an optional cost?Response: Please firmly advised that it should be included in the unit price for the clinic.Also the same question goes for the spare parts for the X-ray (point 237 of the bid form) does the UN want them listed separately, or shall we just write the costs in the technical bid form?Response: Please advised that you are expected to list the spare parts separately including their respective price.Question: In general it is good and acceptable to consider all bidder's requests for clarification and Extension of the Dead Line.Response: Please advised that the bid deadline date will not extended as it was extended well and gave sufficient time for potential bidders.We, as one of bidder, have made every effort to meet the condition and requirement of ITB and the Dead line and finally submitted our bidding document through e-Tendering system on January 29, 2018.But it is not fair to change the specification and the extension of Dead line several times, regretful.Response: Thank you for your interest and submittal of your offer. But it is good to revise your offer as per the amended specification.Question 6: The latest update requires a complete redesign of the lab. The extension in not nearly enough time to complete the work. Please extend the deadline at least until 10 March 2018.Response: Please advised that the bid deadline was extended and gave sufficient time to potential bidders and now it will not be extended. regards,
Edited on:
13-Feb-2018 10:17
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find below the clarification response for your queriesQuestion 1:a. Please, do you confirm that generator dimensions are excluded from the amended length of 8000 mm of the clinic compartment?Response: Please informed that it is not excluded.b. Kindly note that a 22-25 kVA generator has dimensions approaching mm 2000x1000x1200, and total dimensions of clinic+ truck+ generator would be around 11.000 mm. Do you confirm this is the solution required?Response: Please advised the total length of the clinic is amended to 8000mm. The mentioned dimension does not include the cabin space.Question 2: We believe that there are alternatives to what is required that could be cheaper to implement and to operate, thus allowing for the wider accessibility of the services by the general population.We would greatly appreciate if you could refer us to the office where we could present our alternative.Response: Please advised that you are expected adhere the criteria set in the tender document. Question 3: We would still ideally like to offer an 8.5m long clinic section. The only reason for this is we could offer the new dimensions you have outlined for an 8.0m body housing the x-ray/technician/lab sections, and then use the additional 1m of space in a separate section of the body (accessible from the outside) to house the generator. a. We assume when you said the generator should "be out of the clinical compartment" this is what you meant - simply house on the outside of the body or in a separate section of the body, sealed from the x-ray/technician/lab compartments.Response: Please advised that as it said in the previous clarification response- the generator should be out of the clinical compartment (outside of the body).b. I would also like to clarify that the 22-25kVa requirement on the generator should be the rated capacity at the altitudes given for operation (2000-2400m), so essentially a generator with a higher kVa is required seeing as normally aspirated generators lose power at altitude.Response: It is not acceptable and please adhere the tender document.Question 4: We need to give warranty and aftersales service so with such ill-conceived product descriptions, wrong answers and mal-prepared specs, we will not be interested to offer unless if: We can arrange an offer but based on our design and understanding, taking into consideration the needed equipment, size of Chassis etc. In other words we will provide our own design that serve the targeted objective. Final note: We can give you solution 36 feet vehicle however high the price is but please understand that with your partner so called design and answers the vehicle will not be less than 11.5 meter in total with a 9 meter radius turning!!!!!!! This is not possible.Response: Please adhere the tender document for this tender.regards,Ashebir
Edited on:
13-Feb-2018 10:14
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find below the clarification response for your queries.Question 1:a. Please, do you confirm that generator dimensions are excluded from the amended length of 8000 mm of the clinic compartment?Response: Please informed that it is not excluded.b. Kindly note that a 22-25 kVA generator has dimensions approaching mm 2000x1000x1200, and total dimensions of clinic+ truck+ generator would be around 11.000 mm. Do you confirm this is the solution required?Response: Please advised the total length of the clinic is amended to 8000mm. The mentioned dimension does not include the cabin space.Question 2: We believe that there are alternatives to what is required that could be cheaper to implement and to operate, thus allowing for the wider accessibility of the services by the general population.We would greatly appreciate if you could refer us to the office where we could present our alternative.Response: Please advised that you are expected adhere the criteria set in the tender document. Question 3: We would still ideally like to offer an 8.5m long clinic section. The only reason for this is we could offer the new dimensions you have outlined for an 8.0m body housing the x-ray/technician/lab sections, and then use the additional 1m of space in a separate section of the body (accessible from the outside) to house the generator. a. We assume when you said the generator should "be out of the clinical compartment" this is what you meant - simply house on the outside of the body or in a separate section of the body, sealed from the x-ray/technician/lab compartments.Response: Please advised that as it said in the previous clarification response- the generator should be out of the clinical compartment (outside of the body).b. I would also like to clarify that the 22-25kVa requirement on the generator should be the rated capacity at the altitudes given for operation (2000-2400m), so essentially a generator with a higher kVa is required seeing as normally aspirated generators lose power at altitude.Response: It is not acceptable and please adhere the tender document.Question 4: We need to give warranty and aftersales service so with such ill-conceived product descriptions, wrong answers and mal-prepared specs, we will not be interested to offer unless if: We can arrange an offer but based on our design and understanding, taking into consideration the needed equipment, size of Chassis etc. In other words we will provide our own design that serve the targeted objective. Final note: We can give you solution 36 feet vehicle however high the price is but please understand that with your partner so called design and answers the vehicle will not be less than 11.5 meter in total with a 9 meter radius turning!!!!!!! This is not possible.Response: Please adhere the tender document for this tender.
Edited on:
13-Feb-2018 09:58
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find below responses for your clarification queries.Question: 1In the tender it is stated that alternatives to the tender are not accepted.We believe that there are alternatives to what is required that could be cheaper to implement and to operate, thus allowing for the wider accessibility of the services by the general population.We would greatly appreciate if you could refer us to the office where we could present our alternative.In our opinion the tender is trying to resolve a problem by implementing traditional means and disregarding the new technologies available.Running mobile clinics has a huge associated maintenance costs and innumerable variables that can delay delivery of the services.We provide Medical facilities that are not limited by physical or technological boundaries and are connected to a Local Telemedicine Hub, Remote access to universal healthcare through technology.Response: Thank you for your suggestion to offer alternatives to the tender. To evaluate objectively, give equal chance to all potential bidders and evaluate bidders on the same standard specification, please adhere the specification stated in the bidding document.Question 2: We would still ideally like to offer an 8.5m long clinic section. The only reason for this is we could offer the new dimensions you have outlined for an 8.0m body housing the x-ray/technician/lab sections, and then use the additional 1m of space in a separate section of the body (accessible from the outside) to house the generator.We assume when you said the generator should "be out of the clinical compartment" this is what you meant - simply house on the outside of the body or in a separate section of the body, sealed from the x-ray/technician/lab compartments.I would also like to clarify that the 22-25kVa requirement on the generator should be the rated capacity at the altitudes given for operation (2000-2400m), so essentially a generator with a higher kVa is required seeing as normally aspirated generators lose power at altitude.Like one of our competitors, we can offer a solar power supply as back up, with panels fixed flat on the roof of the clinic. If this is adopted then a smaller generator can be used. Is this acceptable?Response: Thank you for your suggestion to offer alternatives to the tender. To evaluate objectively, give equal chance to all potential bidders and evaluate bidders on the same standard specification, please adhere the specification stated in the bidding document.Regards,Ashebir
Edited on:
07-Feb-2018 06:09
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note that on the clarification queries on item number 3. it was given response for this queries as our partner propose that the generator is to be out of the clinical compartment.regards,Ashebir
Edited on:
06-Feb-2018 14:43
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Thank you for your clarification request.Please informed that the bid deadline date will not be extended further to February 15,2018. So please adhere and confirmed that the bid deadline date is February 15,2018.Regards,Ashebir Assefa
Edited on:
06-Feb-2018 13:35
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note that the bid deadline is clearly shown in the system as February 15,2018. Bidders should carefully read all parts of the bid document.regards,Ashebir Assefa
Edited on:
06-Feb-2018 13:03
Edited by:
webservice@unops.org
New amendment added #3: Dear Amanda,Due to the delay from our partner side in responding clarifications for potential bidders queries and amendment on the specification of few items like the length of the TB clinic, the capacity of the generator, the length of the laboratory room and the measurenet capacity of the X-ray machine , the bid deadline again to be extended to give sufficient time to bidders as there is amendment in the bid document. The amended schedule of requirement is uploaded in the documents tab in the system.Regards,Ashebir Assefa
Edited on:
06-Feb-2018 11:57
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find the clarifications response for your queries in the documents tab as i can not write below due to the system allow us only to write 5000 characters.Further note that there is amendment in few parts of the specification specially in the generator capacity, the X-ray measurement capacity, the total length of the clinic and the laboratory room.Please submit your offer or proposal based on the amended document which is found in the system in the documents tab. Regards,Ashebir
Edited on:
06-Feb-2018 10:01
Edited by:
webservice@unops.org
New amendment added #2: Dear Amanda,UNOPS ETOH believe to extend the bid deadline date to February 12,2018.
Edited on:
29-Jan-2018 12:00
Edited by:
webservice@unops.org
New clarification added: Dear Bidder, Questtion: Could you specify which points in the tender are knock-out points (exclusionary requirements?)Response: Please note that all the points or specifications are the knock-out requirements. This means as a bidder you are expected give weight for all the points.Question: For the inland delivery of the trucks from Mombasa/Djibouti, would the UN accept having the trucks driven under their own power or do we need to have them carried on trailers? Response: Please be advised that UNOPS accept having the trucks driven under their own power or carried on trailers. As this it clearly indictated in the tender document that the Delivery term is DAP incoterm 2010 including custom clearance. The bidder is responsible to deliver the goods to our partner warehouse.Question:On the subject of delivery, is there also a preferred port of entry for the trucks? The ones outlined above are the two real options.Reponse: UNOPS doesn't have any preferred port of entry for the trucks as long as the bidder keep the delivery requirement mentioned in the tender.regards,Ashebir Assefa
Edited on:
17-Jan-2018 13:26
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find few of the specification of GeneXpert machine as it was indicated in the clarification response it is a brand specific machine. The company producing this machine is Cepheid, USA. Technical Specification for GeneXpert MTB/RIF Machine GeneXpert IV System (4-modules) with desktop computer Xpertcheck or Calibration kit for 4 modules (1 for each machine) GeneXpert IV- warranty extension 1 year Voltage (V): 220-250V Frequency (Hz): 50Hz Electric socket outlet: B or F typeregards,Ashebir
Edited on:
12-Jan-2018 07:31
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please find below response for your clarification request.1. If the wheelbase of 4500mm is considered too large by the clinic manufacturer, could we offer a shorter, more appropriate one?Response: Please use the wheelbase as per the tendor document.2. Plus on the dimensions of the clinic, would the UN and their partner accept a 20ft container clinic instead of one with the suggested dimensions, as this is a product that has been used extensively throughout Africa.Response: Please use the dimension as per the tendor document.regards,Ashebir
Edited on:
11-Jan-2018 15:27
Edited by:
webservice@unops.org
New amendment added #1: Dear Bidders,UNOPS and partner agreed to amend the specification of the generator. Accordingly the amended schedule of requirement is posted and every bidders are expected to submitt the bid based on the amended schedule of requirement.
Edited on:
11-Jan-2018 14:36
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find below some of the clarification question response.1. Engine of the vehicle - what Euro rating is required on the truck? We assume Euro 3 but wanted to check and get confirmation from your esteemed organization Response: Engine of the vehicle - Euro 32. Turning radius – 9.1 is requested but what does this mean in metres? Response: Turning radius – 9.1 is in meter 3. Is the color of the clinic body definitely 100% white or does some kind of lettering/branding need to be applied? Response: The color of the clinic both Exterior and interior Body shall be shade with White Color and No need of Lettering 4. In the schedule of Requirements, height of the mobile clinic is 2500 mm (floor to ceiling). Do you mean internal or external height? Response: 2500 mm is the internal height for the mobile clinic (floor to ceiling)5. LED fluorescence Binocular microscope, in item 178 we find n. 4 objective, and in item 180 nosepiece is required 7-part. We think that with 4 objectives it should be enough a 5-part nosepiece. Please, could you confirm if 5-part nosepiece is acceptable instead of 7-part nosepiece? Response: Please advised that 5-part nosepiece is not acceptable. Hence retain the original request.6. There is a technical specification related to the cab seating capacity, Is it mandatory to supply it with 3 places or do we have the possibility to supply a cab with 2 seats? Response: Please advised that it is mandatory that the seating capacity of the vehicles should be 3 in the cab.7. In page 24, point 232: It is indicated that we should have a satisfactory performance certificate of same model, is an exclusionary requirement to deliver this certificate even if we have a local partner for the maintenance and repair of the equipment? Response: Please advised that it is an exclusionary requirement to deliver this certificate even if you have a local partner for the maintenance and repair of the equipment.8. Please confirm that as per point 10 in the list of required furniture, you require 120 Gene X pert cartridges with the machine, and 360 sputum containers. I only ask as the number of cartridges of the Xpert MTB/RIF required was not referenced in the Gene Xpert section. Response: Please advised that we are requesting cabinets for storage of 120 Gene X pert cartridges, 360 sputum containers.9. We shall appreciate to know if there is an preferable Model of the Vehicle is requested? Response: Please note that we don’t have any preferable model10. Can we provide offers for this Conversion on Containers. Please indicate if such type of Conversion is acceptable Response: Please submit your bid as per the tender requirement.11. Regarding the clarification request for GeneXpert machine, it is a brand specific machine. The company producing this machine is Cepheid, USA. A brief specification will be in the ITB as the ITB will be amended and posted soon.12. Regarding the clarification request for Generator, please follow the ITB as the ITB will be amended and will be posted soon.13. Regarding bid deadline extension, It will be extended to January 31, 2018.regards,Ashebir
Edited on:
11-Jan-2018 13:02
Edited by:
webservice@unops.org
New clarification added: 11. The document section I refer to Section I: ITB Particulars but I cannot find it, could you help please?Response: Please be informed that you can find and download Section I, Section II, Section III and Section IV on the document tab in the system.
Edited on:
05-Jan-2018 10:28
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please find below some of the clarification question response.1. In the technical specifications, we’ve seen that a truck of 6x4 is requested. We’ve successfully implemented a variety of mobile clinics across Africa, normally in a 4x4 format. We are able to provide a 6x4 as well, however we wanted to inquire for the argumentation as to why a 6x4 is requested as this will impact the cost.Response: Please note that 6x4 mobile truck is a requirement from our partner side and if you wish to participate go in line with the requirement.2. Regarding the delivery details, we saw that DAP delivery is requested to Addis Ababa, Ethiopia. The deliver details include customs clearance handling. As per the Incoterms of 2010, DAP does not include customs clearance handling as a responsibility of the vendor. Do you require us to arrange handling? Note that any cost involved in the process will be incremental to the total cost of the bid.Response: Please firmly advised that UNOPS ETOH clearly stated that the delivery is DAP Addis Ababa, Ethiopia including Custom clearance. This show the delivery and custom clearance process is the responsibility of the vendor. Yes, you are responsible to hand the custom process. However, please note that providing all the required local documents like local bank permit, Road transport import permit, delegation letter to your local custom handling company and payment of local duties and taxes is our partner responsibility. 3. We assume point 76 is a typo and the fuel tank is 200 Liters and not 2001 iters.Response: Yes, you are definitely correct it is a typo and the fuel tank is 200 liters.4. We are not sure if a 30-34,000 KG GVW would work in a 4x4 setup. Could we possible offer 6x4 or 8x4 drive as these may be more suitable for this size of vehicle.Response: Please note that the requirement is 6x4 truck.5. Point 144 - wheelbase states: 2: 4500mm. Does the UN just mean 4500mm?Response: It is a typo and UNOPS ETOH mean that the wheelbase states: 4500mm.6. If after sales on some equipment is not available within Ethiopia, is service in a neighboring country allowed?Response: Please firmly advised that Service in a neighboring country is not allowed.7. Before the deadline for clarifications closes, we would request an extension to the deadline for submission of bids (as well as the clarifications deadline to coincide with any extension).Response: Actually potential bidders have days enough to participate in this bid, UNOPS ETOH will consider the dead line extension by one week period.8. In page 36, the delivery incoterm is DAP Addis Ababa including custom clearance handling, do we have the option to quote only DAP incoterm without custom clearance handling?Response: Please note that it is not possible to quote only DAP incoterm without custom clearance handling. The bidder is responsible for the delivery and custom clearance handling. However, please note that providing all the required local documents like local bank permit, Road transport import permit, delegation letter to your local custom handling company and payment of local duties and taxes is our partner responsibility. 9. Will you please clarify specifically what National Business Registration Certificate and Valid Licenses are required for in country delivery, installation, testing, and training? We are working with suppliers and would appreciate if you could provide additional information for each requirement. Response: National Business Registration Certificate and Valid Licenses means that your company National Business Registration Certificate and Valid Licenses at your registration country.10. Please provide the desired delivery date for delivery of mobile clinics (to meet 80% payment) and desired completion date (to meet 20% payment). Response: please note that it is clearly stated in the tender document under schedule of requirement: Delivery requirements and Comparative Data Table section that delivery time: Bidder shall deliver full set of the Mobile TB Clinic including all equipment to the partner within 150days after Contract signature.11. The document section I refer to Section I: ITB Particulars but I cannot find it, could you help please?Response: Please be informed that you can find and download Section I, Section II, Section III and Section IV on the docuPlease aslo note that for the remaining clarification questions, we are working on it with our partner and will share with you the response once finalized.thank you.Ashebir Assefa
Edited on:
05-Jan-2018 10:26
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please be informed that you can participate in the bid as a Joint venture/Consortium/Assosciation. But you are expecting to complete or fill Form D: Joint Venture Partner Information Form- which is found in the returnable bidding forms on page 5. Please also bear in mind that who ever participate in the bid as an indvidual bidder or Joint venture, bidders are expected to fulfil the financial capabilities.Thanks,Ashebir Assefa
Edited on:
26-Dec-2017 07:36
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Please note that the tender document clearly states that all bidders should fulfil the required criteria mentioned in the bid. So your company shall fulfil the financial capabilities by your own not by others.Hope this clarifies your request for calification.Thanks,Ashebir Assefa
Edited on:
22-Dec-2017 12:32
Edited by:
webservice@unops.org
New clarification added: Dear Bidder,Thank you for your clarification request.Please firmly informed that every bidder shall comply all the required mandatory criteria.Thanks,Ashebir Assefa
Edited on:
22-Dec-2017 11:42
Edited by:
webservice@unops.org