REVISED EOIAK12440: CLOSING DATE REMAINS UNCHANGED CONSULTANCY SERVICES FOR TRANSPORTATION A ...

CONSULTANCY SERVICES FOR TRANSPORTATION AND MOVEMENTS Introduction 1. The Department of Field Support (DFS) in conjunction with the Department of Peacekeeping Operations (DPKO) and the Department of Management (DM) arranges a large number of chartered passenger flights, cargo flights and ships in support of the United Nations Peacekeeping Operations (PKOs). Annual expenditure is in the range of USD 200-250 million for these activities. The planning for this strategic movement involves various elements of different Departments of UN Secretariat and Member States: from DPKO, the Military Division (Mil. Div.) and Civilian Police Division (CPD), who are responsible to generate the forces; from DFS, the Logistics Support Division (LSD), who is responsible to move the forces; Member States, the Troop Contributing Countries (TCC) or Police Contributing Countries (PCC) who supply the forces; and DPKO Field Missions, who must receive the forces. 2. The largest annual expenditure is in passenger airlift (rotation, deployment and repatriation); a slightly lower expenditure with cargo airlift and a significantly lower expenditure associated with cargo sealift. However, sea movement of cargo tends to be the more complicated operation given the large volume of cargo that is being moved and the fact that the cargo usually originates from one or more locations inside the TCC/PCC necessitating, more often than not, a multimodal movement. Inland transportation within a DPKO field mission is also required to deliver the cargo to the TCC/PCC Contingent’s final destination. 3. One of the biggest expenditures is in starting up new peace keeping missions where a large amount of equipment and supplies must be transported to the mission area in a relatively short period of time. This equipment and supplies comprises both United Nations Owned Equipment (UNOE) and Contingent Owned Equipment (COE) belonging to TCC/PCCs. The movement of this UNOE and COE must also be coordinated and prioritized to meet the operational requirements of the field mission and conducted in accordance with the ability of the field mission to receive the goods. The movement of UNOE does not generally apply to this scope of work as there are a number of UN logistics specialists in the areas where UNOE originates. This scope of work, therefore, will be largely restricted to the movement of TCC/PCCs’ COE. 4. The movement of COE generally falls into two categories: (a) strategic movement and (b) tactical or in-theatre movement. Within a given field mission, the UN has a number of logistics/movement control specialists who look after the in-theatre movement via all applicable modes of transport. The UN employs a small number of movement control specialists at its headquarters in New York who plan, arrange, execute and monitor all strategic movement. For major deployments of COE from TCC/PCCs, it is often necessary to dispatch a Movements and Transportation specialist to these countries to oversee operations. There are not, however, sufficient movement control specialists staffed within the UN to meet the surge requirements. The aims of this scope are two. 1) The primary purpose is to obtain a qualified and certified logistics/movement control specialist who will act as the UN’s agent in a TCC/PCC during major movements. Additional specialists may be required at trans-shipment points en-route to or within a DPKO Peacekeeping Mission area. 2) A secondary requirement, during surge requirements at the UNHQ in New York or in field missions, to assist Movement Control Section Staff on an as-required basis on different Movement and Transportation related tasks. Scope of Consultancy 5. Essentially the Movements and Transportation Specialist is the UN’s representative on the ground where the transport originates. The duties and responsibilities of the Movements and Transportation Specialist include liaising with the military and other governmental authorities within the TCC/PCC, providing guidance and assistance to the TCC/PCC on documentation and cargo preparations, liaising with the UN contractors, providing feedback and information to the UNHQ and Field Missions, related to the cargo and passenger movement. 6. During surge requirements, the job may require active participation in UNHQ, New York and or DPKO field missions (located globally) and will require extensive work associated with moving troops and equipment in support of Peace Keeping Operations. The consultant will be expected to work both at the UNHQ, New York or at the designated Field Mission as and when necessary. 7. The project manager in the UN for the purposes of the consultancy will be the Chief of the MCS/LSD/DFS. The Vendor shall appoint a Project Manager with whom the UN will be in contact during the entire execution of the contract for any matter related to the services to be provided. 8. Companies must have the organization and capacity to carry out their duties and responsibilities in a professional manner and must have a minimum capability of fielding two (2) teams of up to five (5) members each simultaneously. 9. The selected Vendor must have the following (mandatory) qualifications/requirements. a. Companies must demonstrate at least five (5) years of international experience providing Movements and Transportation Services or Consultancy Services in this field. b. No conflict of interest. In the interest of impartiality, the vendor must have no vested interests or long term associations with any UN contractors providing Contingent Owned Equipment (COE) cargo movements or broker services. A letter of certification signed by a senior officer attesting that the firm has no such association, shall be provided with the proposal. c. Be able to provide at any given time a minimum of ten (10) qualified personnel. These personnel must have: • Current Dangerous Goods certification by air (IATA) and/or sea (IMDG). Copy of valid certificate shall be included in the offer per each consultant. NOTE: For those certified under IATA Dangerous Goods Regulations, they should include training at least for Categories 1, 2, 3 or 6. • Minimum of two (2) years working experience in at least one mode of transportation with particular emphasis on the planning, preparation, documentation and handling of cargo by air, sea or land. • Minimum education level of High School. • Speak, read and write English fluently, Companies should provide copies of updated curriculum vitae (CV) of all personnel, including copies of personnel’s dangerous goods certificates. CVs should indicate proficiency of languages and level of academic degrees/diplomas attained. d. The Vendors must disclose the name of the contractors, if any, that are registered with the UN providing cargo movements or broker services by air or sea with which they have any interest or long term association. A letter of a certification signed by a senior officer shall be provided with the proposal listing the name of the contractors or indicating there’s no contractor to the best of their knowledge. NOTE: the vendor(s) that are awarded the contract under this RFPS, is required to continue updating this list as needed during the course of the contract.