Communications and Event Management Support to Promote UNAOC Media Portfolio
UNOPS
Communications and Event Management Support to Promote UNAOC Media Portfolio
Request for quotation
Reference:
RFQ/2024/54398
Beneficiary countries or territories:
United States of America
Registration level:
Basic
Published on:
04-Nov-2024
Deadline on:
21-Nov-2024 17:00 (GMT 0.00)
Description
* Background
Since its establishment in 2005, the United Nations Alliance of Civilizations (UNAOC) has worked to explore the root causes of polarisation within and between societies and recommend a programme of action to address the issue including building bridges of understanding through the promotion of intercultural and interreligious dialogue. The initiative was co-sponsored by the former Prime Minister of Spain Jose Luis Zapatero and the then Prime Minister, currently the President of Turkey Recep Tayyip Erdoğan. In the aftermath of the 9/11 attacks in New York and the chain of terrorist attacks that followed in Bali, Madrid, London and İstanbul, United Nations Secretary-General Kofi Annan launched the United Nations Alliance of Civilizations (UNAOC) in 2005 at the recommendation of, and with support from, the Governments of Spain and Turkey.
In 2006, a High-Level Group appointed by the Secretary-General produced a report that included a description of the key elements of the mandate foreseen for UNAOC. UNAOC is a crucial soft power political tool for preventive diplomacy, which works to support the conflict prevention and conflict resolution agenda of the United Nations. During its more than fourteen years of existence, UNAOC has pioneered a range of approaches and activities across its four priority areas namely, Youth, Education, Media and Migration.
* Objective
UNAOC is looking for a service provider with experience working with New York based journalists to provide communications support to promote its media portfolio.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Since its establishment in 2005, the United Nations Alliance of Civilizations (UNAOC) has worked to explore the root causes of polarisation within and between societies and recommend a programme of action to address the issue including building bridges of understanding through the promotion of intercultural and interreligious dialogue. The initiative was co-sponsored by the former Prime Minister of Spain Jose Luis Zapatero and the then Prime Minister, currently the President of Turkey Recep Tayyip Erdoğan. In the aftermath of the 9/11 attacks in New York and the chain of terrorist attacks that followed in Bali, Madrid, London and İstanbul, United Nations Secretary-General Kofi Annan launched the United Nations Alliance of Civilizations (UNAOC) in 2005 at the recommendation of, and with support from, the Governments of Spain and Turkey.
In 2006, a High-Level Group appointed by the Secretary-General produced a report that included a description of the key elements of the mandate foreseen for UNAOC. UNAOC is a crucial soft power political tool for preventive diplomacy, which works to support the conflict prevention and conflict resolution agenda of the United Nations. During its more than fourteen years of existence, UNAOC has pioneered a range of approaches and activities across its four priority areas namely, Youth, Education, Media and Migration.
* Objective
UNAOC is looking for a service provider with experience working with New York based journalists to provide communications support to promote its media portfolio.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
80172001
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Internal communication service
80172002
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Project based communications service
80172003
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Public affairs service
New amendment added #2: Extend the deadline from 15 to 21 November 2024
Edited on:
13-Nov-2024 19:28
Edited by:
webservice@unops.org
New amendment added #1: Extend the deadline from 11 to 15 November 2024 and Update the RFQ documents (section 2 and 3).
Edited on:
06-Nov-2024 23:12
Edited by:
webservice@unops.org
New clarification added: Hello, would you be able to answer the following questions:Will all 10 press briefing take place in December 2024?Will all 10 press releases be issued in December 2024?What is the maximum number of people to be expected for the press briefings?Is vendor responsible for booking and paying the conference room space?Is any branding required for the press briefings (backwalls, pull-up banners, logos, etc.)?Is vendor responsible for identifying and inviting media to the press briefings?One Day event:Will this take place in December 2024?Will the date be flexible? Please note that most venues in NYC will be booked out well in advance due to high amount of corporate holiday parties.What is the program for this event? Keynotes, panels, presentations?Is AV needed?Is vendor responsible for identifying the 200 invites or will an invite list be provided?When are printed invitations supposed to go out if vendor is only notified of event date 3 weeks prior to it?Do you need name tags for the event?Is vendor responsible to contract and pay venue and expenses and bill back to UNOPS?Do we need to include pricing for expenses (venue rental, printing, step&repeat, F&B) in the proposal? Please note: Exact pricing cannot be provided without definite dates for events.Answers:Will all 10 press briefing take place in December 2024? From the signature of the contract until 31 Dec 2024Will all 10 press releases be issued in December 2024? From the signature of the contract until 31 Dec 2024What is the maximum number of people to be expected for the press briefings? Minimum of 25 people, no maximum amountIs vendor responsible for booking and paying the conference room space? That is correctIs any branding required for the press briefings (backwalls, pull-up banners, logos, etc.)? UNAOC brandingIs vendor responsible for identifying and inviting media to the press briefings? That is correctOne Day event:Will this take place in December 2024? CorrectWill the date be flexible? Please note that most venues in NYC will be booked out well in advance due to high amount of corporate holiday parties. Flexible but has to happen in December 2024What is the program for this event? Keynotes, panels, presentations? This will be shared 3 weeks before ethe eventIs AV needed? Not neededIs vendor responsible for identifying the 200 invites or will an invite list be provided? List will be providedWhen are printed invitations supposed to go out if vendor is only notified of event date 3 weeks prior to it? 2 weeks prior to the eventDo you need name tags for the event? CorrectIs vendor responsible to contract and pay venue and expenses and bill back to UNOPS? This should be part of the budget shared in the proposal submitted to UNOPS, no extra charges 8. Do we need to include pricing for expenses (venue rental, printing, step&repeat, F&B) in the proposal? Please note: Exact pricing cannot be provided without definite dates for events." Yes, pleaseRegards,UNOPS-Procurement
Edited on:
06-Nov-2024 20:29
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS: Our company, a certified women- and minority-owned enterprise, is eager to submit a proposal to promote UNAOC’s media portfolio, and we’d appreciate clarification on the following items:1. Is a Joint Venture application allowed as with other types of bids within UNGM?2. The schedule of requirements establishes a delivery deadline of 31 Dec 2024. Considering RFQs are due by November 11 and that holidays start soon after, including for media colleagues, is the 31 Dec 2024 deadline correct? 3. Ten press briefings in the lapse of a few weeks seems very tight risking diminishing returns in each briefing. Please do confirm if the deadline is 31 Dec 2024. 4. For the 10 press briefings, does UNAOC already have key, newsworthy messages to convene press briefings or will the contractor develop such messages?5. Will UNAOC make available a high-level spokesperson for each one of the 10 press briefings?6. The table listing the Scope of Services, in the column titled “UNOPS requirements” asks for “10 press releases…” yet the column titled “Quantity” indicates “20 press releases”. How many press releases are required?7. What is the timeline to deliver the press releases?8. The Scope of Services indicates that “The date [of the event] will be shared with the awarded bidder three (3) weeks before the event”. Best practice and our own experience indicate that the success of an event depends on proper preparation and no less than 12 weeks are needed to ensure flawless planning and execution. Involving a celebrity requires even a longer prep time as their agendas are usually booked with years in advance. Would it be possible for this date to be shared with the successful bidder at least 12 weeks prior to the event?Answer, Dear Ana,Thank you for showing interest in our tender. Please find below the answers to your questions:Partial quotations are not allowed in this case. Bidders must quote prices for the total goods and/or services for the total requirement requested. Evaluation will be done for the total requirement.The deadline is correct: 31 Dec 2024The deadline is correct: 31 Dec 2024UNAOC already have key, newsworthy messagesUNAOC will make available a high-level spokesperson 10 press releases are requested, sorry for the oversight Also 31 Dec 2024Unfortunately, this will not be possible due to the tight deadline of 31 Dec 24Regards,UNOPS-Procurement
Edited on:
06-Nov-2024 17:22
Edited by:
webservice@unops.org
New clarification added: Dear Ana,Thank you for showing interest in our tender. Please find below the answers to your questions:Partial quotations are not allowed in this case. Bidders must quote prices for the total goods and/or services for the total requirement requested. Evaluation will be done for the total requirement.The deadline is correct: 31 Dec 2024The deadline is correct: 31 Dec 2024UNAOC already have key, newsworthy messagesUNAOC will make available a high-level spokesperson 10 press releases are requested, sorry for the oversight Also 31 Dec 2024Unfortunately, this will not be possible due to the tight deadline of 31 Dec 24Thank you and kind regards
Edited on:
06-Nov-2024 16:31
Edited by:
webservice@unops.org