Establishment of LTA for Provision of Ancillary and Cleaning services to UNICEF and other UN agencies in Sudan Port and Field Offices

UNICEF
Establishment of LTA for Provision of Ancillary and Cleaning services to UNICEF and other UN agencies in Sudan Port and Field Offices Request for proposal

Reference: 9190474
Beneficiary countries or territories: Sudan
Registration level: Basic
Published on: 26-May-2024
Deadline on: 06-Jun-2024 14:00 (GMT 2.00)

Description

Dear Sir/ Madam

Greeting from UNICEF Sudan CO.

UNICEF Sudan Country Office wishes to invite you (Sudanese Locally Registered Firms under the trade and commercial law of Sudan) to submit your offer in USD currency for establishment of LTA for Provision of Ancillary and Cleaning services to UNICEF and other UN agencies in Sudan Port and Field Offices

 

Please note that bid closing date is 6th June 2024, at 14:00 Sudan local time (+2:00 GMT).

Bid submission:

Bid can be submitted only in soft copies through UNICEF secure email specificized below:

sudansupplybids@unicef.org and reference LRPS#2024- 9190474 must be mentioned in your email as subject title.

 

Pre-bid meeting will be held on 30th of May 2024 at 10:00hrs to 11:00hrs Sudan local time for interested bidders, conditioned to a confirmation by bidders by no later than 29th of May 2024 at 11:59hrs Sudan Local Time.

All corporate entities should be registered on the United Nations Global Marketplace website ( https://www.ungm.org/Account/Registration) before engaging in any activity with UNICEF. In case your firm is not registered yet on the UNGM site, you are advised to register and provide the UNGM number within your bid document, guidelines on how you can register as supplier on UNGM is attached for your easy reference.

The bidders shall provide their best Technical & Financial proposals and shall be based strictly in accordance with this Invitation to bid package provided within the attached document together with any further documents, data and/or addenda that may be issued during the quoting period, all of which shall form the basis of a commitment between UNICEF and the successful Bidder.

All LRPS process shall be in respect of the Essential information.

  • The Last date for questions & clarifications is 2nd of June 2024, at 14:00hrs Sudan local time via amaelsheikh@unicef.org and esaeed@unicef.org and will not be considered through phone calls or any other email.
  • All proposals must be sent by email to sudansupplybids@unicef.org ONLY no later than 6th of June 2024 at 14:00hrs. Sudan local time (+02:00 GMT), otherwise, it will be considered as not valid.
  • The BID FORM (page 3 of this document) must be completed and returned to UNICEF alongside the proposals.
  • Proposals must be submitted electronically in English in two separate emails (one for Technical and one for Financial).
  • The reference “LRPS#-2024-9190474 Technical Proposal” must be shown in the subject line of the email consisting of the technical proposal.
  • AND the reference “LRPS#-2024-9190474 Financial Proposal” must be shown in the subject line of the email consisting of the financial proposal.
  • Currency of proposal is UNITED STATES DOLLARS (USD).
  • Proposals received in any other manner will be INVALIDATED.

 

You are hereby invited to submit your proposals as per the attached set of documents Enclosed within the document find the following list of important documents and Annexes:

  1. LRPS#2024 -9190474
  2. Annex A: GTC for General Service, part of LRPS#2024-9190474
  3. Annex B: TOR.
  4. Annex C: Technical Evaluation Criteria
  5. Annex D: Financial Template
  6. Annex E: How to register as a supplier in UNGM.
  7. Annex F: PSEA advocacy materials
  8. Annex G: UNICEF MDM vendor Master Registration Template

 

NB. Due to the nature of this RFPS, there will be no public opening of proposals, for more information on the proposals submission please see the attached bid document LRPS#2024-9190474 NB. Also please note that before applying you may need to familiarize yourself with the PSEA advocacy materials for UNICEF Bidders & Suppliers that published on the Link Tab or the link shared under the document Tab “PSEA Advocacy materials for UNICEF Bidders & Suppliers”. Bidder’s proposal will be first reviewed to make sure that most of the following documents are duly submitted within their technical proposal in order to be considered for the technical evaluation:

1. Copy of the Company registration in country of origin or Copy company registration in Sudan “i.e. Certificate of incorporation (must have been in business preferably for a minimum of 2 years)”

2. Company Profile which should include: Company structure; Company line of business; Number and type of employees; at least three references of major customers/clients exact company address for the further UNICEF verification visit etc.

3. Trade Licenses – (English or Arabis Version) – if applicable

4. Other Licenses or authorizations issued by the appropriate government authority to operate business in Sudan

5. Authorized Local Bank account details (i.e. Bank proof can be in format of Bank Letter, First page of Bank of Sudan Statement or Void Check)

6. The company Audited Financial Statements for the past two financial years

7. Proof of valid TAX Registration Certificates (Sudanese Registered Companies)

8. Suppliers must not have the prior record of inappropriate conduct in ethical, social, or environmental issues (corporate responsibility)

9. Acceptance of UNICEF’s General Terms and Conditions (signed Proposal Form, page 3 of RFP)