RFQ - Services - Provision of Professional Videography and Photography for the project EU4 CULTURE: EU Support for Revitalization of Cultural Heritage Sites and Monuments affected by the earthquake in Albania
UNOPS
RFQ - Services - Provision of Professional Videography and Photography for the project EU4 CULTURE: EU Support for Revitalization of Cultural Heritage Sites and Monuments affected by the earthquake in Albania
Request for quotation
Reference:
RFQ/2024/51369
Beneficiary countries or territories:
Albania
Registration level:
Basic
Published on:
08-Apr-2024
Deadline on:
24-Apr-2024 17:00 0.00
Description
Tender description: RFQ - PProvision of Professional Videography and Photography for the project EU4 CULTURE: EU Support for Revitalization of Cultural Heritage Sites and Monuments affected by the earthquake in Albania
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
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Internal communication service
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Project based communications service
80172003
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Public affairs service
New clarification added: For the item 'Photo Reportage and event photography, provision of raw photos, selection, editing, and post-production,' which lists both 0.5 days and 60 minutes, should we provide two separate prices: one for 0.5 days of service and another for 60 minutes of service? Or are we to understand that the 60 minutes of work are meant to be included within the half-day period? Additionally, this situation exists for several other budget items. Could you clarify whether we should consistently apply the same pricing approach to these items as well?Each UNIT requested in FORM B should be taken as a stand alone possible Timeline. For instance we might require 0.5 day of service for one event, but we might require 60 minute service for another event on another day. The contract will be rate based. Reference rate will be used to understand the budget of the event. Thus, yes please give as much clear rates per timelines as possibe. If you consider 0.5 day as a minimum engagement applicable for this service, please mention so. In this case even if we require 60 minute service, we will refer for evaluation 0.5 day service rate.
Edited on:
18-Apr-2024 11:00
Edited by:
webservice@unops.org
New clarification added: For the Editing service listed in the budget items, where the unit of measurement is specified as 60 minutes, should our pricing reflect the cost for 60 minutes of editing work performed, or does it pertain to editing a 60-minute long video? Similarly, there are other items in the Excel sheet with this kind of ambiguity. Could you please clarify?Please disregard the previous clarification answer for this question. UNOPS Albania has no 60 minutes videos usually. Mainly videos are of 1 or 2 minutes. Thus when 60 Minutes Video or Photo service is referred it considers time of the company to conduct such a service. We hope it clarifies, and awaiting further question with regards of the FORM B Price quotations if any. With Thanks and Best regards!
Edited on:
17-Apr-2024 16:17
Edited by:
webservice@unops.org
New clarification added: For the Editing service listed in the budget items, where the unit of measurement is specified as 60 minutes, should our pricing reflect the cost for 60 minutes of editing work performed, or does it pertain to editing a 60-minute long video? Similarly, there are other items in the Excel sheet with this kind of ambiguity. Could you please clarify?Please disregard the previous clarification answer for this question. UNOPS Albania has no 60 minutes videos usually. Mainly videos are of 1 or 2 minutes. Thus when 60 Minutes Video or Photo service is referred it considers time of the company to conduct such a service. We hope it clarifies, and awaiting further question with regards of the FORM B Price quotations if any. With Thanks and Best regards!
Edited on:
17-Apr-2024 16:15
Edited by:
webservice@unops.org
New clarification added: Questions: 1. In Form B - LOT 2, what do you mean with "Daily Core Crew (roles)"? Do you consider as a core crew the cameraman and an assistant, or a specific number of professionist?Answer: At your descretion and work methodlogy that you employ to deploy the team for Video Production. For the interest of the Tender, this envisages minimum, absolutely necessary crew members that the company needs to deployQuestion: 2. In Form B - LOT 1, what do you mean by "60 minutes" of pictures? Do you consider 60 minutes of work or working on 60 minutes of pictures material?Answer: 60 Minutes here refers to the time of the service/workQuestion: 3. In Form B - LOT 2, in "Graphics and animations" do you have some references to a product with graphics and animation with 60 minutes of output (footage or title animation or a full animated 60 minutes product), so we can calculate a consistent offer?Answer: Find the requested reference: https://www.youtube.com/watch?v=4XovopDO7G4&t=5sQuestion: 4. In Form B - LOT 2, from lines 31 to 36, you also included the shooting cost. Should we include another shooting cost considering the one already put in the previous section, "Production Cost"?Answer: 5. This is Post production. We need (even if repeated) this as a separate cost, since the Contract will be rate based, and in case if Final video will be not produced by your company, and request is for only post production.Question: 6. In the different documents downloaded from the Tender we didn't find any specific country restrictions in the "Binder Eligibility" in "Section II" (except those described in "Section I"), but in the "Binder Eligibility" under "Tender Particulars" there is "However, the bidder should have an office representation in Tirana, Albania". We don't have office representation, but we can still be eligible for the Tender if we have some partnership collaborations with Albanian professional and companies under our creative and artistic supervision.AnswerAnswer: The office in Albania is a requirement due to the physical interaction that might be necessary. We have allowed formation of Joint Ventures which could be the solution in this case. Please note the submission should be done by a Leading partner in JV.
Edited on:
17-Apr-2024 16:09
Edited by:
webservice@unops.org
New clarification added: Esteemed Unops colleagues, Regarding the tendering procedure "Provision of Proffessional Videography and Photography services for up to 2 years for various sites and events for the project EU4Culture, RFQ Case No.RFQ/2024/51369, dated 08.04.2024" I would like to ask the following questions: 1. The deadline for the submission in the esoursing platform has changed, we shall keep the new date in consideration right?2. Regarding the returnable bidding forms, should we upload them in one single document or each form as a separate document? 3. In the Form B "Price Schedule Form" should we include the table in the document or as a link, as it was in the initial document? 4.Is it necessary to submit any portfolio of the company or staff CVs? 1. Yes, The new deadline needs to be taken into consideration.2. The submission should be done per LOT. The e-sourcing filters the submission per bid form, thus it is preferable to submit forms per subject separately.3. Please include the table (not the link) in the document.4. Yes, the portfolio of the company is necessary to be submitted, meanwhile staff CV is NOT mandatory, but preferable.
Edited on:
17-Apr-2024 09:36
Edited by:
webservice@unops.org
New clarification added: For the Editing service listed in the budget items, where the unit of measurement is specified as 60 minutes, should our pricing reflect the cost for 60 minutes of editing work performed, or does it pertain to editing a 60-minute long video? Similarly, there are other items in the Excel sheet with this kind of ambiguity. Could you please clarify?60 minute video refers to the duration of the product (a video). In every other line the time/duration of the product is considered when applicable as a unit measure . Please refer to the ambigue item more specificly, we will clarify.
Edited on:
17-Apr-2024 09:33
Edited by:
webservice@unops.org
New clarification added: We are applying for two lots and have noticed that while the application documents are the same for both, the upload sections are separate for each lot. Should we upload identical documents in each section, or do we need to modify each document to delete references to the other lot before uploading?Yes, you need to upload documents for each LOT. Each LOT needs individual submission and will be evaluated on the merits as per submitted bids.
Edited on:
17-Apr-2024 09:32
Edited by:
webservice@unops.org
New clarification added: Could you clarify the expected frequency of events or activities that will require the photo and video services under this contract?The frequency varies, typically being higher for photo services—up to 2-3 times a month during peak periods—and around once and sometimes twice a month for video production. In slower periods, it may reduce to once a month or even less.
Edited on:
17-Apr-2024 09:28
Edited by:
webservice@unops.org
New clarification added: For document submissions, the portal specifies the need for signed documents. Does this mean we need to print out the forms, sign them manually, scan the signed documents, and then upload these scanned copies to the portal? For document submissions, the portal specifies the need for signed documents. Does this mean we need to print out the forms, sign them manually, scan the signed documents, and then upload these scanned copies to the portal?Yes, documents need to be singed, manually or electronically and included in the tender submission.
Edited on:
17-Apr-2024 09:26
Edited by:
webservice@unops.org
New amendment added #1: Extension of the deadline for clarificatons and submissions.
Edited on:
16-Apr-2024 14:19
Edited by:
webservice@unops.org