Technical Assistance to design the Adaptation of the Digital Application of Facility Readiness and Service Availability Assessment and Reporting for Adolescent Health (FReSAAR) Tool Request for proposal

Reference: RMNCAHN-005-2023
Beneficiary countries: Philippines
Registration level: Basic
Published on: 27-Jun-2023
Deadline on: 10-Jul-2023 17:00 (GMT 8.00)


The World Health Organization (WHO) is seeking offers for institution contractual partner who will provide technical assistance for designing the adaptation of the digital Facility Readiness and Essential Service Availability Assessment and Reporting for Adolescent Health (FReSAAR) tool, including formulation of a Health Dashboard for the Joint Programme on Accelerating the Reduction of Adolescent Pregnancy (JPARAP) in Southern Leyte and Samar.


In the latest Young Adult Fertility and Sexuality Survey (YAFFS), Eastern Visayas ranked as the second region with highest adolescent pregnancy tied with BARMM, only next to Davao. As per Field Health Services Information System (FHSIS), there is an increasing trend among adolescent pregnancy among 10-14 years old while an erratic decrease from ages 15-19 years old.   


On 20 February 2023, the UN agencies (WHO, UNFPA and UNICEF) with funding support from the Korean International Cooperation Agency (KOICA), Philippines recently launched the Joint Programme on Accelerating the Reduction of Adolescent Pregnancy in Southern Leyte and Samar 2023-2026. This aims to reduce the number of adolescent pregnancies in the country with focus on the provinces of Samar and Southern Leyte in the Eastern Visayas region. The project will implement activities under three main outcomes:

  1. Improved access to quality integrated sexual and reproductive health information and services in project sites
  2. Raised self-awareness on adolescents’ sexual and reproductive health and rights
  3. Enhanced governance on adolescent sexual and reproductive health

To fulfil these outcomes, the Facility Readiness and Essential Services Availability Assessment and Reporting (FReSAAR) tool for Adolescent Health is needed to assess health facilities, schools and other community establishments, as needed to assess the availability of service providers/human resource and materials, and readiness to provide services to adolescent  among  these primary care facilities in the regions. This will help evaluate the very basic or essential human resource, equipment, supplies, distance and structure requirements for providing health services. Service Availability refers to the inventory of services in a health facility that is made available and accessible to the public. This also pertains to the physical access to health facilities and services in a well-defined geographic cluster, while Service Readiness refers to the preparedness and capacity of the facility to provide quality health services based on a set of criteria as defined in the regional metadata of indicators and other instruments available from the regional office. Service Readiness will assess the readiness of the present written guidelines, trained staff, equipment, medicines, commodities, and diagnostics in the facility.

Through the FRESAAR tool, primary health care facilities of the project sites will be mapped out in preparation for the Adolescent Care inter-agency service delivery network  or the HCPN among adolescent health care providers. This tool was initially piloted in Davao last 2018 as paper-based tool, but due to  issues in conducting, collating and analyzing the data, it was eventually converted into a digital version, which was found to be more efficient and effective.

Since each region will have their own specific concerns and resources, WHO, through this project needs to adapt and localize the digitalized FReSAAR to Southern Leyte and Samar. Specifically for the region, this will be limited to adolescent health and will, include reporting, hence, renamed as Facility Readiness and Essential Service Availability Assessment and Reporting for Adolescent Health (FReSAAR) tool. This tool needs to cater to the respective areas to be assessed, including other aspects and indicators each region would wish to further assess, including adding, removing or revising any of those that are not relevant to their region. Aside from the FReSAAR tool, the partner should also be able to formulate health dashboards that will be presented during programme implementation reviews, mainly for health planning purposes.


Output 1: Accurate, time-bound and properly costed activities related to the consultancy is identified.

Deliverable 1.1: Work and financial plan with detailed budget and timelines for the full consultancy period.

Deliverable 1.2. Written report on initial review and comments on the newly developed Digital FRESAA Tool

Deliverable 1.3: Comprehensive inception report related to the consultancy

Output 2: Efficiently and effectively functioning software and operating system of the Digital FRESAA tool is completed.

Deliverable 2.1: Developed regionally adapted digital version/working system of the FRESAA tool

2.1.1. Coordinated with EV CHD program managers for the presentation of the Samar and Southern Leyte FRESAAR results to discuss which indicators to add, retain, remove or revise.

2.1.2. Developed a list of indicators to be finally included in the Regional FRESAAR, in collaboration with EV CHD HIS Team and the JPARAP Coordinators, and WHO M&E and HIS Specialist.

Deliverable 2.2: Submit a software for initial use (test application) by EV CHD, supervised by the consultant, within the CHD Office.

Deliverable 2.3: Document and report all system related data including designed code

Output 3: Actual implementation or use in the field plus post implementation evaluation and monitoring of the digital application of the FRESAAR Tool.

Deliverable 3.1: Conduct a field test with guidance of CHD-HIS personnel or team, WHO and the Consultant, and update the system as needed until it is error free.

Deliverable 3.2: Conduct a training for users, and of the system related programmers/technicians for successful turning over of the software and system.

Output 4: Developed a database where inputs into the assessment are uploaded, analyzed and organized into a health dashboard.

Deliverable 4.1 Collated and analysed assessment results – to be done in collaboration and coordination with the CHD-HIS Team and the JPARAP Coordinator.

Deliverable 4.2: Developed print-ready, and presentation ready health dashboards

Deliverable 4.3: Evaluate overall program in use and adjust the system as needed.

Deliverable 4.4: Submit all technical and financial report after the evaluation and acceptance by EV CHD of the system


Mandatory experience:

  • Experience in developing or coding systems and applications of the software. Experience in working with the UN system and knowledge of UN system procedures is an advantage.

Technical Skills and Knowledge:

Knowledge of database design, server administration, database implementation, operating systems, computer essentials and fundamentals, information security, and project management


Qualified and interested specialists should submit the following documents to the Supply Officer through WP RO UNGM at < wproungm@who.int > by 10 July 2023

  • • Company Profile {for institutional applications}
  • • Technical proposal indicating methodology and timelines, in addition to the below annexes
    • Annex 2: Confidentiality Undertaking
    • Annex 3: Vendor Information Form
  • • Financial proposal

Please use Tender Notice No. 205200 as subject to all submission. Only successful candidates will be contacted.

Last day of receiving queries for this tender is on 4 July 2023