PROCUREMENT OF Emergency Food and Non-Food Items

DATE: 14/03/2023

REQUEST FOR QUOTATION No. RFQ/YEMSA/SUP/2023/15

For The Procurement of Emergency Food and Non-Food Items

QUOTATION TO BE RECEIVED BY:

#

REQUIRED SUBMISSIONS

CLOSING DATE AND TIME:

Submission location

1

Technical & Financial proposals are to be uploaded in separate documents, under separate links for ‘Technical’ & ‘Financial’ Offers on e-TenderBox.

Failure to do so may result in disqualification.

22nd of March 2023 – 23:59 hrs Local Time

To E-tender box: http://etenderbox.unhcr.org

2

Samples Submission

22nd of March 2023 –

16:00 hrs Local Time

The Samples should be submitted at UNHCR’s following offices:

 

1. UNHCR Algeria street, building # 2, Yemen – Sana’a

 

The Office of the United Nations High Commissioner for Refugees (UNHCR) established on December 14, 1950 by the United Nations General Assembly, requests your price quotation for procurement of Emergency Food and Non-Food Items as specified in this Request for Quotation (RFQ).

 

1. REQUIREMENTS

No.

Item Description
(see Annex A for specifications)

UoM

Size

Qty

1

Water

Bottles

750 ML

18816

2

Cheese

Triangle Pieces

15g

16128

3

Tuna

Can

130g

2688

4

Fresh Rusks

Packet/bag

350gm (12 pieces)

1344

5

Dates

Bag

900g

672

6

Milk

Pack

250ml

2688

7

Sugar free juice (Apple, Orange, Mango)

Pack

250ml

5376

8

Digestive Biscuits

Box

230g

2688

9

Toilet papers

Pack

16 Roll

384

10

Cereal

Box

1kg

576

11

Head-torch light + batteries (2 pairs of batteries for each)

Pcs

Small size

10

12

Power bank

Pcs

20000mah

20

13

DC/AC converter - 12v/220v

Pcs

700 W

1

14

Disposable cups

Pcs

7 Ounce / 50 per pack

6552

15

Disposable plates

Pcs

Size2 / 50 per pack 

6552

16

Disposable bowls

Pcs

350 gr / 50 Pcs per Pack

6552

17

Disposable spoons

Pcs

50 PCS / PACK

6552

18

Sanitary pads

Pack

10 pads

30

19

Wet wipes for adults

Pack

42 per pack

384

 

2.  BIDDING INFORMATION:

 

1. RFQ DOCUMENTS

 

The following annexes form an integral part of this Invitation to Bid:

 

Annex A:          Technical Specifications  

Annex B:          Financial Offer Form (To be completed and submitted in the financial offer)

Annex C1:        English Version UNHCR General Conditions of Contracts for the Provision of Goods

Annex C2:        Arabic Version UNHCR General Conditions of Contracts for the Provision of Goods

Annex D:         UN Supplier Code of Conduct

Annex E:          Vendor Registration Form (To be completed and submitted in the technical offer)

Annex F:          E-TenderBox Supplier guidelines (English)

Annex F1:        E-TenderBox Supplier guidelines (Arabic)

 

 

1.  FINANCIAL OFFER

 

Please include the following price information in your quote (without VAT):

-   Currency: USD

• Your financial offer under this RFQ shall be detailed in the Price Offer Form attached hereto as Annex-B.

 

UNHCR is exempted from all direct taxes and customs duties. Quoted price shall be provided without VAT but the VAT amount shall be clearly separately indicated.

 

1. Technical evaluation.

All valid Technical Offers from the Bidders received in response to this RFQ will be evaluated using PASS/FAIL system based on the following Technical Evaluation Criteria:

 

Mandatory Technical Criteria

Merit

“PASS / FAIL”

1. Business registration: presented a valid business registration certificate (issued by the pertinent Yemeni authorities) stating that the company specializes in the field of Food and Non-Food Items – General trading.

Non‐discretionary

“PASS/FAIL”

Technical Criteria

Merit

“PASS / FAIL”

2. Sample for each line item submitted

Non‐discretionary

“PASS/FAIL”

3. Technical specifications of the offered samples are in full conformity with the technical specifications of the required products detailed in Annex A

Non‐discretionary

“PASS/FAIL”

Desired Documents

Merit

“PASS / FAIL”

4. Acknowledge and sign/stamp the UNHCR General Conditions of Contract for the provision of Goods and Services (as per Annex‐C1 & C2)

Non‐discretionary

“PASS/FAIL”

5. Acknowledge and sign/stamp the UN Supplier Code of Conduct provided (as per Annex‐ D)

Non‐discretionary

“PASS/FAIL”

1. RFQ SUBMISSION      

The proposals must bear your official letterhead, clearly identifying your company name.

Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL:

http://etenderbox.unhcr.org

 

In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR.

 

A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR.

 

In case the password is forgotten, that account cannot be used anymore, and new registration is required. The e-TenderBox Registration Guide and Use Manual are available at the above URL and provided as annexes to this RFQ.

 

Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button must be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully even if the deadline expires during the file upload. It is the Supplier`s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline.

 

Once the deadline for submission is expired, the bid will be automatically closed after which the uploaded files can be reviewed but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline.

 

TENDER CLOSING DEADLINE: 22 March 2023 23:59 PM (Yemen time)

 

Your quotation must be valid at least for [90] days.

 

 

ملاحظة مهمة لتقديم العطاء:

 

1- كيفية تقديم العروض الفنية والمالية:

يجب تقديم كل من العروض الفنية والمالية عبر موقع المناقصات الخاص بالمفوضية http://etenderbox.unhcr.org

 

لمعرفة كيفية التقديم عبر الموقع اعلاه يجب قراءة الملفات المرفقة أف و أف 1

 

أخر موعد لتقديم العروض الفنية والمالية في يوم الاربعاء الموافق 22 مارس 2023 الساعة الحادي عشر وتسعه وخمسون دقيقه مساءً (11:59 مساءً)

 

2- كيفية تقديم العينات:

يجب تقديم العينات الى مكتب المفوضية الواقع في شارع الجزائر ، اليمن – صنعاء

 

أخر موعد لتقديم العينات في يوم الاربعاء الموافق 22 مارس 2023 الساعة الرابعة مساءً (4:00 مساءً)

 

يجب على كل متقدم كتابة اسم الشركة ورقم المناقصة على كل عينة

 

قد يؤدي عدم الامتثال لهذا الى استبعاد المتقدم والى فقدان أهليته في استكمال المنافسة و إجراءات المشتريات

 

1. INFORMATION FOR BIDDERS:

 

• Inspection may be applicable and will be advised at time of purchase and arranged by UNHCR. Inspection will be executed at the point of arrival.
• UNHCR reserves the right to cancel the PO if the supplier failed to deliver the right item.

 

 

1. TERMS OF PAYMENT

 

Payment will be made in accordance with the UNHCR General Conditions of Contract. The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods and acceptance thereof by UNHCR, presentation of original invoice and acceptance by UNHCR of the goods delivered in accordance with the description of requirements as per the samples provided.

 

 

1. UNHCR GENERAL CONDITIONS OF CONTRACT FOR THE PROVISION OF GOODS

 

Please find attached as Annex- C1&C2 the UNHCR’s General Conditions of Contract for the Provision of Goods, July 2018 version, which must be accepted and acknowledged by submitting a signed copy together with your offer or by clearly indicating in your quotation that you accept them. However, please note that submitting an offer is deemed as full acceptance of UNHCR’s General Conditions of Contract for the Provision of Goods.

 

1. VENDOR REGISTRATION FORM

 

If your company is not yet registered with UNHCR, you must fill in sign, and return with your offer the UNHCR Vendor Registration Form attached as Annex-E.

 

If your company is already registered with UNHCR, please submit Annex-E as blank, stipulating your UNHCR vendor ID on the form.

 

UNHCR reserves the right to accept the whole or part of your bid or to allow split or partial awards.