Supply, Delivery, Installing, Testing, Commissioning, Operating, Handing Over, and Maintaining an AC/DC Hybrid, all-in-one LED Solar Street Lighting System for Several Streets in Multiple Cities in Yemen.
UNOPS
Supply, Delivery, Installing, Testing, Commissioning, Operating, Handing Over, and Maintaining an AC/DC Hybrid, all-in-one LED Solar Street Lighting System for Several Streets in Multiple Cities in Yemen.
Request for quotation
Reference:
RFQ/2023/45474
Beneficiary countries or territories:
Yemen
Registration level:
Basic
Published on:
05-Feb-2023
Deadline on:
08-Mar-2023 09:00 (GMT 0.00)
Description
Tender Description:
Supply, Delivery, Installing, Testing, Commissioning, Operating, Handing Over, and Maintaining an AC/DC Hybrid, all-in-one LED Solar Street Lighting System for Several Streets in Multiple Cities in Yemen.
Pre - Bid Meeting RFQ/2023/45474 - Supply, Delivery, Installing, Testing, Commissioning, Operating, Handing Over, and Maintaining an AC/DC Hybrid, all-in-one LED Solar Street Lighting System for Several Streets in Multiple Cities in Yemen.
Tuesday, February 7 · 12:00 – 1:00pm
Google Meet joining info
Video call link: https://meet.google.com/uef-iwqk-cda
Or dial: (US) +1 318-373-3196 PIN: 166 964 128#
More phone numbers: https://tel.meet/uef-iwqk-cda?pin=1838568655565
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Supply, Delivery, Installing, Testing, Commissioning, Operating, Handing Over, and Maintaining an AC/DC Hybrid, all-in-one LED Solar Street Lighting System for Several Streets in Multiple Cities in Yemen.
Pre - Bid Meeting RFQ/2023/45474 - Supply, Delivery, Installing, Testing, Commissioning, Operating, Handing Over, and Maintaining an AC/DC Hybrid, all-in-one LED Solar Street Lighting System for Several Streets in Multiple Cities in Yemen.
Tuesday, February 7 · 12:00 – 1:00pm
Google Meet joining info
Video call link: https://meet.google.com/uef-iwqk-cda
Or dial: (US) +1 318-373-3196 PIN: 166 964 128#
More phone numbers: https://tel.meet/uef-iwqk-cda?pin=1838568655565
-----------------------------------------------------------------------------------------------------
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
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Solar power plants
New clarification added: Question 33: Please clarify more about the Acknowledgement of the Addenda form, what is the content to be submitted?Answer: Please note that prior to the deadline for quotation submission, UNOPS may, at its discretion, modify the quotation documents by way of a written addendum. Kindly note that there have been 4 amendments to this RFQ: amendment #1 added pre-bid meeting link dated 06-Feb-2023, amendment #2 extended deadline to 08-Mar-2023 dated 19-Feb-2023, amendment #3 added Annex-12 Manufacturer's Authorization Form dated 23-Feb-2023, amendment #4 uploaded pre-bid meeting minutes dated 06-Mar-2023. Please use the form to acknowledge receipt of these 4 amendments and that you have taken them into account in preparing the quotation.
Edited on:
06-Mar-2023 20:08
Edited by:
webservice@unops.org
New clarification added: Question 33: Please clarify more about the Acknowledgement of the Addenda form, what is the content to be submitted?Answer: Please note that prior to the deadline for quotation submission, UNOPS may, at its discretion, modify the quotation documents by way of a written addendum. Kindly note that there have been 4 amendments to this RFQ: amendment #1 added pre-bid meeting link dated 06-Feb-2023, amendment #2 extended deadline to 08-Mar-2023 dated 19-Feb-2023, amendment #3 added Annex-12 Manufacturer's Authorization Form dated 23-Feb-2023, amendment #4 uploaded pre-bid meeting minutes dated 06-Mar-2023. Please use the form to acknowledge receipt of these 4 amendments and that you have taken them into account in preparing the quotation.
Edited on:
06-Mar-2023 20:01
Edited by:
webservice@unops.org
New amendment added #4: This amendment was raised to do the following :Upload the RFQ/2023/45474 - Pre – Bid Meeting Minutes.
Edited on:
06-Mar-2023 12:25
Edited by:
webservice@unops.org
New clarification added: Question 32: Could you clarify the maintenance period after the primary deliver the project? Could you Please extend the deadline, we didn't find manufacturers who meet the technical requirements?Answer: The maintenance period is mentioned in Scope of work and technical specifications. ( Maintenance for all of the All-in-one LED street lighting components according to the manufacturer's recommendations to guarantee the system's safe and normal operation starting at the first operation of the system and ending by the end of the DNP;)
Edited on:
05-Mar-2023 12:03
Edited by:
webservice@unops.org
New clarification added: Question 31: Please refer to your reply to Question 30. In your answer, you stated the following (Answer: Please note that you should submit them as one document and double check that you do not miss any). Ok, this is understood. However, there is only one field for uploading Schedule 4 which is found under Main Tender, while there should be a field for uplading it under each lot separately. In total there should be 12 fields.Answer: Please note that you should submit them as one document per lot and to add the lot number ( e.g. LOT #1 - SCHEDULE 4: CONTRACT SCHEDULES) and upload them in the related folder.
Edited on:
02-Mar-2023 17:47
Edited by:
webservice@unops.org
New clarification added: Question 31: Please refer to your reply to Question 30. In your answer, you stated the following (Answer: Please note that you should submit them as one document and double check that you do not miss any). Ok, this is understood. However, there is only one field for uploading Schedule 4 which is found under Main Tender, while there should be a field for uplading it under each lot separately. In total there should be 12 fields.Answer: Please note that you should submit them as one document per lot and to add the lot number ( e.g. LOT #1 - SCHEDULE 4: CONTRACT SCHEDULES) and upload them in the related folder.
Edited on:
02-Mar-2023 17:44
Edited by:
webservice@unops.org
New clarification added: Question 30: Among the Returnable Schedules, we have SCHEDULE 4: CONTRACT SCHEDULES FROM THE BIDDER which includes:Schedule 4.1.A [Bill of Quantities]Schedule 4.1.B [Daywork Schedule]Schedule 4.2 [Programme]Schedule 4.3 [Method Statement]Schedule 4.4 [Key Personnel]Schedule 4.5 [Organizational Structure]Schedule 4.6 [Subcontractors]Schedule 4.7 [Contractor's Equipment and Machinery]Schedule 4.8 [Sources of Naturally Occurring Materials]Schedule 4.9 [Insurance Details and Insurances]Please note that, while Schedule 4 and all its sub schedules need to be uploaded for each an every long separately, there is only one field to upload it. It is belived that this is not appropriate and therefore do not apply under evaluation criteria. Kindly advise on this issue.Answer: Please note that you should submit them as one document and double check that you do not miss any.
Edited on:
01-Mar-2023 21:14
Edited by:
webservice@unops.org
New clarification added: Question 29: With reference to schedule 4.4 [Key Personnel] a Civil Engineer is required for every lot. As part of the evaluation criteria for this requirement, it is stated that composition and structure of the team proposed is appropriate.............. and the team of Key Personnel is suitable for the provision of the necessary Works. However, when looking at the nature of works in most of the lots, there are no civil works required except for lots 9, 10, 11 and 12.Therefore, considering the fact that the scope of work for lots 1 to 8 does not include civil works, could you amend the Key Personnel requirement deleting the civil engineer?Answer: Please adhere to the requirements and specifications of the tender.
Edited on:
01-Mar-2023 21:11
Edited by:
webservice@unops.org
New clarification added: Question 28: Could you please let us know how many Remote controls are required for the 4123 AC/DC Hybrid All-In -One Solar Street lights, as it is not mentioned in theSpecs.Answer: As required for maintenance as per the manufacturer's recommendations.
Edited on:
01-Mar-2023 20:52
Edited by:
webservice@unops.org
New clarification added: Question 26: Could you please let us know how many Remote controls are required for the 4123 AC/DC Hybrid All-In -One Solar Street lights, as it is not mentioned in theSpecs.Answer: As required for maintenance as per the manufacturer's recommendations. Question 27: Could you please let us know how many Remote controls are required for the 4123 AC/DC Hybrid All-In -One Solar Street lights, as it is not mentioned in theSpecs.Answer: As required for maintenance as per the manufacturer's recommendations.
Edited on:
01-Mar-2023 20:46
Edited by:
webservice@unops.org
New clarification added: Question 25: In your drawing in LOT 11 - Annex 04, for the pole of 6M you specified Pole Base 115 A/F, what about the top you need 115 A/F or 80 A/F?Answer: as it is illustrated in the drawings 115A/F
Edited on:
01-Mar-2023 20:40
Edited by:
webservice@unops.org
New clarification added: Question 24: Under Vendor Submission - Documents checklist - requirment ( Signed and Stamped All RFQ Documents) for each lot . Kindly explin and identify exactly the required documents to be uploded in order to avoid any missing or Incompleteness required documents should be uploaded.Answer: Please note that you should upload all Signed and stamp RFQ documents per each section and all other remaining documents in the Main tender folder.
Edited on:
26-Feb-2023 18:13
Edited by:
webservice@unops.org
New amendment added #3: This amendment was raised to upload Annex 12 - Manufacturer’s Authorization Form document.
Edited on:
23-Feb-2023 06:27
Edited by:
webservice@unops.org
New clarification added: Question 23: Manufacturer Authorization Form is not included in the Returnable Schedules. Please provide it.Answer: Please note that Annex 12 - Manufacturer’s Authorization Form will be published soon.
Edited on:
22-Feb-2023 20:08
Edited by:
webservice@unops.org
New clarification added: Question 22: Please send the manufacturer's authorization form. As it is not available in the bid documentsAnswer: Please note that Annex 12 - Manufacturer’s Authorization Form will be published soon.
Edited on:
22-Feb-2023 20:02
Edited by:
webservice@unops.org
New clarification added: Question 21: In your checked list you requested the following : (SCHEDULE 4: CONTRACT SCHEDULES FROM THE BIDDER) Please provide us with the related schedules to feed it back.Answer: Please note that it is inside the document “ Small Works - 6 Solicitation - RFQ 05 Section VI - Returnable Schedules” page #25, and you should have all document of the RFQ signed and stamped.
Edited on:
19-Feb-2023 17:20
Edited by:
webservice@unops.org
New amendment added #2: This amendment was raised to extend the deadline until 08-Mar-23
Edited on:
19-Feb-2023 06:37
Edited by:
webservice@unops.org
New clarification added: Question 21: There is no window for downloading the questionnaire and catalogs. Please let me know where to send it in the download boxesAnswer: Please note that you should upload them in Signed and stamp all RFQ documents.
Edited on:
18-Feb-2023 20:09
Edited by:
webservice@unops.org
New clarification added: Question 21: Under Vendor Submission please clarify,- Is there any need for manufacturer authorization letter?Answer: Please note that it is mandatory and should be filled and signed by the manufactury.- Under main tender tab, there is a tab for uploading SCHEDULE 4: CONTRACT SCHEDULES FROM THE BIDDER. What documents to be uploaded under this tab?Answer: Please note that you should upload then in Signed and stamp all RFQ documents.
Edited on:
18-Feb-2023 20:06
Edited by:
webservice@unops.org
New clarification added: Question 20: Kindly accept extension of deadline of submitting date for further 7 days ,in order to enable us and the manufacturere to provide a comprehensive technical offer that is compatible with the technical requiremnts of the tender , as well as to prepare all contractual requirements and returnable documents required for uploading the offer which need for more time for that.Answer: Please note that an amendment to extend the deadline will be published soon.
Edited on:
18-Feb-2023 20:03
Edited by:
webservice@unops.org
New clarification added: Question 19: The solar street light is different from common AC LED street light, the luminous efficacy is much higher than common AC LED street light, we have to decrease the power of LED light source (lamp work power), increase the luminous efficacy, save the battery power consumption, it equals to save the cost for big battery capacity.Can we suggested suitable and design,as follow1. LED Lamp 100W, this is not work power for solar street light. Concerning on our complete solar street lighting solution, we will design the LED light source work power for 60W, 160lm/w, lumen output for 9600lm, the lighting effect is very good. We have finished some similar projects at domestic and abroad, so we suggest that care more about the lumen output and reasonable battery capacity. The sun light is enough in Yemen, we suggest to match with 614Wh (48Ah 12.8V) Lithium iron phosphate battery, the work full power is more than 10 hours.2.LED Lamp 40W, this is not work power for solar street light. Concerning on our complete solar street lighting solution, we will design the LED light source work power for 28W, 150lm/w, lumen output for 4200lm, the lighting effect is very good. The sun light is enough in Yemen, we suggest to match with 268.8Wh (84Ah 3.2V) Lithium iron phosphate battery, the work full power is more than 9 hours.Answer: Please adhere to the specifications of the tender.
Edited on:
18-Feb-2023 19:48
Edited by:
webservice@unops.org
New clarification added: Question 18: Are there restrictions of origins?Answer: No.
Edited on:
18-Feb-2023 19:47
Edited by:
webservice@unops.org
New clarification added: Question 17: I would like to inform you that despite the passage of half of the tender time, we have not been able to obtain complete technical offers from foreign factories. Please extend the bidding period so that we can submit competitive offers.Answer: Please note that an amendment to extend the deadline will be published soon.
Edited on:
18-Feb-2023 19:45
Edited by:
webservice@unops.org
New clarification added: Question 16:Does the contractor have a customs and tax exemption while importing the materials specified in the tender from the manufacturing country?Answer:UNOPS will handle the customs clearance and duty exemption procedures at the destination ports inline with the contract INCOTERM (DAP).
Edited on:
18-Feb-2023 19:39
Edited by:
webservice@unops.org
New clarification added: Question 15: Reference to Annex 02 - Scope of work and Technical Specifications, the following requirements are quoted hereunder:-Page 2: - - The system should have indicators for charging and load cut respectively and can turn on /off over remote control;- The system shall allow dimming option, and this shall allow to define at multi-stage of illumination level 0-100 % and morning stage.Page 4:-Remote control data: Parameters to be displayed in the remote- Protection setting:- Controller cut-off voltage- Charging current limit...............to the end of the section.With regards to the above quoted requirements, your clarification is here required to confirm whether those features are to be met by bidders and if so please provide further details.Answer:These are common data shown in remote control device, whether it is a dedicated remote device or it is on mobile App through Bluetooth or wifi.
Edited on:
18-Feb-2023 19:25
Edited by:
webservice@unops.org
New clarification added: Question 14: Regarding the Bid security, there seems to be a need for bid security, but no amount is specified and the form "0.8 Form for Bid Security", in addition, there are 12 Lots in this tender. Shall the contractor submit a bank bid security for each lot, and what is the amount of the bid security? Please clarify.Answer:Please note bid security is not required during the tendering process, as it is required after the award during the contracting, and the Performance Security amount is 5 % of the Contract Price for each lot.
Edited on:
15-Feb-2023 13:25
Edited by:
webservice@unops.org
New clarification added: Question 13: Referring to the Performance Statement in the Small Works - 6 Solicitation - RFQ 05 Section VI - Returnable Schedules can you please please advise shall we have to submitte Bid Proposal Security within tendering period befor the submission deadline or it shuold be issued after the contract awarding ? if Yes , can you please spicify the total value of Bid Proposal Security ?Answer: Please note bid security is not required during the tendering process, as it is required after the award during the contracting, and the Performance Security amount is 5 % of the Contract Price
Edited on:
15-Feb-2023 13:14
Edited by:
webservice@unops.org
New clarification added: Question 12: We would like to extend the deadline of the submission.Answer: please note this tender is under an emergency procurement process, so we can not extend.
Edited on:
15-Feb-2023 13:03
Edited by:
webservice@unops.org
New clarification added: Question 11: Please confirm the diameter of the holder for both 100watt and 40Watt ?Answer: Please review all RFQ - Documents where you can find all details
Edited on:
15-Feb-2023 12:54
Edited by:
webservice@unops.org
New clarification added: Question 10: Please provide us the diameter required for street light pole 10 m and 6m.Answer: Please review all RFQ - Documents where you can find all details.
Edited on:
15-Feb-2023 12:45
Edited by:
webservice@unops.org
New clarification added: Question 9:With reference to Annex 4 - Technical Questionnaire, point number 1.3 of the comparative data table, it is tated that "the PV Module Not less than 150 Wp". As you are aware, the efficiency of solar PV modules has advanced overtime and now it is possible to use a less wattage module; for example a 100W LED light can be powered by a PV module with power rate less than 150Wp; let us say a 110Wp PV module. Therefore, can you please revise and advice if using a PV module with power rate less than 150Wp? Or amend the phrase to read "Not more than 150Wp"Answer: Please adhere to the specifications of the tender
Edited on:
14-Feb-2023 18:21
Edited by:
webservice@unops.org
New clarification added: Question 9:With reference to Annex 4 - Technical Questionnaire, point number 1.3 of the comparative data table, it is tated that "the PV Module Not less than 150 Wp". As you are aware, the efficiency of solar PV modules has advanced overtime and now it is possible to use a less wattage module; for example a 100W LED light can be powered by a PV module with power rate less than 150Wp; let us say a 110Wp PV module. Therefore, can you please revise and advice if using a PV module with power rate less than 150Wp? Or amend the phrase to read "Not more than 150Wp"Answer: Please adhere to the specifications of the tender
Edited on:
14-Feb-2023 18:19
Edited by:
webservice@unops.org
New clarification added: Question 8: We are a first timer to Yemen projects. Out of the entire lot of 4000+ All-in-one Hybrid Solar LED street light units,8.1) How many are brand new installation (footing+pole+solar sets)?Answer: Please review all RFQ - Documents which you can find all details8.2) How many are repairs (replacement of damaged poles + solar sets)?Answer: Please review all RFQ - Documents which you can find all details8.3) How many are replacements (Solar sets + replacement and mobilisation of existing fittings to store)? Since it is a huge area to be covered, is there an email id of project incharge at the site? Answer: Please review all RFQ - Documents which you can find all details
Edited on:
14-Feb-2023 18:13
Edited by:
webservice@unops.org
New clarification added: Question 8: We are a first timer to Yemen projects. Out of the entire lot of 4000+ All-in-one Hybrid Solar LED street light units,8.1) How many are brand new installation (footing+pole+solar sets)?Answer: Please review all RFQ - Documents which you can find all details8.2) How many are repairs (replacement of damaged poles + solar sets)?Answer: Please review all RFQ - Documents which you can find all details8.3) How many are replacements (Solar sets + replacement and mobilisation of existing fittings to store)? Since it is a huge area to be covered, is there an email id of project incharge at the site? Answer: Please review all RFQ - Documents which you can find all details
Edited on:
14-Feb-2023 18:05
Edited by:
webservice@unops.org
New clarification added: Question 7: Please kindly clarify the following questions: 7.1. Key Personnel Requirements - Bidders must submit different key personnel for each lot in case they intend to participate in multiple lots. Q: Each Lot need to submit 4 different key personnel, and they can not participate in multiple lots, which means if the bidder intend to participate all the 12 lots, they have to submit 48 key personnel? please kindly clarify;Answer: Please review all RFQ - Documents which you can find all details 7.2. Please kindly clarify the Main Tender requirement for "03 Joint Venture Partner Information" file should be optional not mandatory; as long as the bidder have qualified local present company ;Answer: Please note that “ Joint Venture “ is optional. 7.3. Please kindly consider to extend the deadline to 12 March at least, in order to submit competitive proposal, there are so much information to check;Answer: please note this tender is under emergency procurement process, so we can not extend.
Edited on:
14-Feb-2023 17:58
Edited by:
webservice@unops.org
New clarification added: Question 6:I would like to get some clarification regarding this bid , Albasma is going to be the representative for the company in yemen ,1- Shall they apply for this via our UNGM account or they should do it via their own?Answer: Please note that if your company will be the local representative for an international company, the international company shall apply and submit their offer by their UNGM account.2- the payment could be by our name as a local representative or Is a MUST to be by the name of the mother company.Answer: Please elaborate more if your company is under mother company or if your company will be a local representative for an international company .
Edited on:
14-Feb-2023 17:53
Edited by:
webservice@unops.org
New clarification added: Question 6:I would like to get some clarification regarding this bid , Albasma is going to be the representative for the company in yemen ,1- Shall they apply for this via our UNGM account or they should do it via their own?Answer: Please note that if your company will be the local representative for an international company, the international company shall apply and submit their offer by their UNGM account.2- the payment could be by our name as a local representative or Is a MUST to be by the name of the mother company.Answer: Please elaborate more if your company is under mother company or if your company will be a local representative for an international company .
Edited on:
14-Feb-2023 17:49
Edited by:
webservice@unops.org
New clarification added: Question 6:I would like to get some clarification regarding this bid , Albasma is going to be the representative for the company in yemen ,1- Shall they apply for this via our UNGM account or they should do it via their own?Answer: Please note that if your company will be the local representative for an international company, the international company shall apply and submit their offer by their UNGM account.2- the payment could be by our name as a local representative or Is a MUST to be by the name of the mother company.Answer: Please elaborate more if your company is under mother company or if your company will be a local representative for an international company .
Edited on:
14-Feb-2023 17:42
Edited by:
webservice@unops.org
New clarification added: Question 5: I was in the meeting's waiting room and no one gave me permission to enter. Could you upload the documents you were planning to show at the meeting?Answer: Please note that a pre bid meeting minutes will be published soon, also please note that we have gave access to all participants but there we had faced a problem with internet connection .In addition; kindly know that you still have a chance to submit all your inquiries and clarifications through this section and we will reply to you the soonest.
Edited on:
09-Feb-2023 16:31
Edited by:
webservice@unops.org
New clarification added: Question 5: I was in the meeting's waiting room and no one gave me permission to enter. Could you upload the documents you were planning to show at the meeting?Answer: Please note that a pre bid meeting minutes will be published soon, also please note that we have gave access to all participants but there we had faced a problem with internet connection .In addition; kindly know that you still have a chance to submit all your inquiries and clarifications through this section and we will reply to you the soonest.
Edited on:
09-Feb-2023 16:30
Edited by:
webservice@unops.org
New clarification added: Question 4: please advise how do we send the acknowledgement of receipt of the RFQ and confirmation to participate to you.Answer: It is by expressing your interest at the UNGM.
Edited on:
09-Feb-2023 08:43
Edited by:
webservice@unops.org
New clarification added: Question3: Could you please add the Pre Bid Meeting minutes to the Tender documents?Answer: Please note there is no Pre Bid Meeting minutes as no one has attended the meeting.
Edited on:
09-Feb-2023 08:38
Edited by:
webservice@unops.org
New clarification added: Question 2: please advise the poles height and dimension for the holding bracket size.Answer: Please review all RFQ - Documents which you can find all details.
Edited on:
09-Feb-2023 08:30
Edited by:
webservice@unops.org
New clarification added: Question 1:Can the external manufacturer (out of Yemen), with a local representative provide an offer.Answer: Yes, with supporting evidence that they have a local representative in Yemen (such as legal agreement, joint venture...).
Edited on:
07-Feb-2023 13:47
Edited by:
webservice@unops.org
New amendment added #1: This amendment was raised to add the pre-bid meeting link
Edited on:
06-Feb-2023 07:07
Edited by:
webservice@unops.org