Consulting services to support development of low carbon strategy in Ukraine

The deadline for submission was extended till 23 September 2012. 
All inquiries received on or before 16 September 2012 will be posted on UNDP Ukraine designated web site on 17 September 2012. No inquiries will be accepted after 16 September 2012. Inquiries can be sent to the following Email: procurement@undp.org.ua Clarifications to inquiries raised by the offerors both by e-mail and during the pre-bidding meeting will be posted on the following web address: http://procurement-notices.undp.org/view_notice.cfm?notice_id=9652
REQUEST FOR PROPOSAL (RFP) 

DATE: September 4, 2012

REFERENCE: RFP UKR/2012/037

Dear Sir / Madam:

We kindly request you to submit your Proposal for consulting services to support development of low carbon strategy in Ukraine.

Please be guided by the form attached hereto as Annex 2, in preparing your Proposal.  


Proposals may be submitted on or before Tuesday, September 18, 2012 via email to the address below: tenders@undp.org.ua 
  
Your Proposal must be expressed in the English or Ukrainian language, and valid for a minimum period of 90 days.

In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline.  Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
NB. The Offeror shall create 2 archive files (preferably *.zip format): one should include technical proposal, another one should include financial proposal and be encrypted with password.  Both files should be attached to the email letter. 
During evaluation process only technically compliant companies will be officially asked by UNDP procurement unit via email to provide password to archive with financial proposal. Please do not include the password either to email letter or technical proposal and disclose before official request. 
Messages should not exceed 5 MB in size. Offers larger than 5 MB should be split into several messages and each message subject should indicate “part x of y” besides the marking mentioned in the announcement and the solicitation documents. Messages larger than 5 Mb will not be delivered. All electronic submissions are confirmed by an automatic reply.
The Offeror shall mark the email letter/s:
Subject of the message should include: “RFP UKR/2012/37” and the name of tender: “Consulting services to support development of low carbon strategy in Ukraine”.
        Body of the message should include: Name of the offeror
        Archive files should be marked as: Technical proposal and Financial proposal
Note: if the email letters or achieve files are not marked as per the instructions in this clause, the procuring UNDP entity will not assume responsibility for the Proposal’s misplacement or premature opening.

Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.  
The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract.  Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail and the total price shall be corrected.  If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected.  

No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal.   At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.  


Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 3.

Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process. 

UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml.  

UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.  


UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf 

Thank you and we look forward to receiving your Proposal.