Invitation to Bid No. 01RFQ000529 - "Pharmaceutical Products"

1.    You are, hereby, invited to bid for the items listed on the attached UNRWA Quotation Form (Annex C) titled 01RFQ000529. 

2.    The ITB details are as follows:

Commodity: Pharmaceutical Products.    
                Quotation Closure: 1200 hours Amman time on: 25 October 2011.      

Required minimum validity period of offer: 90 DAYS.

      Required delivery date of items at the destinations: As in Annex C.

3.    The Invitation includes the following documents:

            Annex          A    Supplier registration form for unregistered new bidders (six pages).

           Annex          B    Acknowledgment (one Page).

           Annex          C    Bid Form (five pages).

           Annex          D    Model Certificate of pharmaceutical Product (four pages).

           Annex          E    General Conditions (ten Pages).

           Annex          F   ITB Instructions (Including Annex F-1. five pages).

           Annex          G   Special Conditions (1 Page).

4.    The Acknowledgment of 01RFQ000529 (Annex B) is to be filled in and faxed back to us immediately upon receipt of this ITB to CPLD fax # 00962 6 5864127 or e-mail to cpld@unrwa.org. Communications to and from vendors is an important means of managing the UNRWA supplier database. Vendors are encouraged to respond to ITBs even if they do not intend to bid to ensure that they can be included in future solicitations.

5.    For New Suppliers: If the  bidder is not registered yet with UNRWA as an  approved UNRWA supplier, he is requested to

5.1     Register electronically via http://www.un.org/unrwa/plo/supplierContactEnvQuestForm.asp and     enclose in your bid (as instructed below) the following documents:

·         Certified Chamber of Commerce and/or Chamber of Industry Certificate/s.

·         Bank References. 

·         Latest catalogues/brochures as well as a generic list of goods/equipment you manufacture/supply (please disregard, if latest catalogue has already been sent).

·         List of major clients.

·         A copy of the most recent audited accounts. Report for the passed two years

·         Fill out the Supplier Registration Form. (Annex A).

   Please Note: The above documents must be provided for consideration for new   suppliers.

5.2     The new suppliers are requested to send the above documents separated from the price offer (Financial Offer) via fax or e-mail or separate sealed envelope as mentioned in ITB instructions (Annex F, marked "ITB # "01RFQ000529 – Supplier Profile".

5.3     The "Supplier Profile" which contains the Supplier Registration Form and related documents will be evaluated first. Only if it meets UNRWA's requirements for approving suppliers, the Financial Offer will be evaluated.

6     All suppliers should enclose the offered prices and specifications and marked "TENDER # 01RFQ000529 - Financial Offer".

7     Samples: Suppliers are requested to provide samples immediately upon receipt of the tender documents to enable UNRWA finalize evaluation without delay, in case they are interesting to participate. 2 pieces for each quoted item are sufficient.

8     Those suppliers who are registered with UNRWA but whose contact details, company name, product range, field of specialisation etc. have changed are requested to follow the same procedure as applicable for non-registered suppliers (as  in point 5 above )  both on-line and in form of paper copies as described hereunder to update UNRWA accordingly.

9     Both envelopes must be mailed together and must be received before the indicated time and date of the tender closure at the specified mailing address for tenders on the tender Instructions (Annex F).

10  The Bid Form (Annex C) is to be used for your bid, and to be sent to us in accordance with Section 1 of the ITB Instructions (Annex F) together with the tender and contract award acknowledgement certificate (Annex F-1) duly signed and stamped by your company before the closure date.

11  UNRWA measures supplier performance based on meeting Delivery in Full, On Time, and Within Specifications. Failure to meet these supplier performance measures may result in the supplier being disapproved.

12  QUERIES ABOUT THIS ITB:

For queries on this ITB, please contact the Contractual Procurement Section of  the Procurement and Logistics Division, UNRWA Headquarters Amman  in writing at facsimile no.: +962  6 586 4127 or via email at cpld@unrwa.org. On the subject line, please indicate the ITB number. Bids must NOT be sent to above facsimile number and e-mail other wise the bid will not be considered.

                       Deadline for receiving queries is 04 October 2011

                       Deadline for the replies is 11 October, 2011

13  If you want to send your offer by e-mail, it must be sent to the following e-mail address TOC@unrwa.org, otherwise your offer will not be considered.

The e-mail subject line must state:

                      Confidential ITB No. 01RFQ000529

                      (Two separate e-mails one for the "Supplier Profile" and one for the

 Financial Proposal/Offer) – kindly note that in order to receive your e-mail through our systems; please make sure that the message and attachments size do NOT exceed 10 MB. In case of large e-mail you can split into parts.   

14  We look forward to receiving your bid.