Virtual Event Management & Coordination of the 2021 Policy Dialogue Forum (PDF) for the International Task Force on Teachers for Education 2030 Request for proposal

Reference: RFP/ED/PLS/TED/21/34
Beneficiary countries: Multiple destinations (see 'Countries' tab below)
Published on: 16-Sep-2021
Deadline on: 14-Oct-2021 18:00 (GMT 2.00) Brussels, Copenhagen, Madrid, Paris


United Nations Educational, Science and Cultural Organization (UNESCO) hereby invite qualified companies to submit sealed tenders as follows:

The International Task Force on Teachers for Education 2030 at UNESCO is seeking a virtual event production company to produce and coordinate its 13th International Policy Dialogue Forum and governance meetings in Kigali (Rwanda) from 1 to 3 December 2021.  These meetings will gather about 200 international participants and 100 Rwandese Education and Teacher stakeholders participating in person, as well as others joining on-line.

These participants will include decision-makers from UNESCO Member States, representatives of international organizations, researchers, teachers, teachers’ unions and experts from around the world.

the contractor shall undertake the following tasks:

  • Work with the UNESCO TTF team and Rwanda partners to set up and deliver the virtual platform that will be used as the primary vehicle of participation for the conference attendees. All conference events will be hosted in-person and on the virtual platform, including plenary and panel sessions, concurrent sessions, announcements, and networking events.


  • Offer project management services to ensure the Conference platform needs are met including customizable content, support staff, live and pre-recorded webcasting, and a strong understanding of executing hybrid events.

The service provider will be expected to provide the software and technical support for a virtual platform for the Policy Dialogue Forum, which shall include high-end solutions and the latest elements to ensure agile participant interaction, conference innovation, and opportunities to exchange.


These events are envisioned to take part in a hybrid (in-person and virtual) format. However, given the current sanitary restrictions due to the COVID 19 pandemic, the event may have to change to a reduced in-person/virtual scenario or an entirely virtual scenario. No consultant, contractor, or team member will be expected to travel unless travel is a safe option and fully authorized by the relevant authorities. In the case of an entirely virtual scenario, all event management will be conducted remotely, considering necessary adaptions to the overall logistical approach.

The assignment is estimated to require approximately 35 professional working days, within a duration of approximately seven weeks from mid-October to early-December 2021. The first six weeks will be preparatory work, and the final week will include the live event.

Please refer to attached procurement notice.