Provision of Consultancy for the Design Services for the Phase II of the Eastern Partnership European School Project at the Lisi Lake site in Tbilisi, Georgia
UNOPS
Provision of Consultancy for the Design Services for the Phase II of the Eastern Partnership European School Project at the Lisi Lake site in Tbilisi, Georgia
Request for proposal
Reference:
RFP/2021/19918
Beneficiary countries or territories:
Multiple destinations (see the Countries or territories tab)
Registration level:
Basic
Published on:
08-May-2021
Deadline on:
07-Jun-2021 08:00 0.00
Description
Description:
Dear Sir/Madam,
Subject: Request for Proposal for the provision of Provision of Consultancy for the Design Services for the Phase II of the Eastern Partnership European School Project at the Lisi Lake site in Tbilisi, Georgia
RFP Case No.: RFP/2021/19918
The United Nations Office for Project Services (UNOPS) is pleased to invite prospective bidders to submit a proposal in accordance with the requirements and process as set out in this Request for Proposal (RFP).
The RFP consists of the following:
Annex 2. UNOPS Design Planning Manual for buildings
Annex 3. UNOPS Contract for Consultant Services for Works (the Contract)
Annex 4. Project Work Plan
Drive Supplier Sustainability Questionnaire
UNOPS Esourcing Vendor Guide
If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and process as set out in this RFP and submit it to UNOPS by the Deadline for Proposal Submission set out in the RFP Particulars in Section I of the RFP.
We look forward to receiving your proposal.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
Dear Sir/Madam,
Subject: Request for Proposal for the provision of Provision of Consultancy for the Design Services for the Phase II of the Eastern Partnership European School Project at the Lisi Lake site in Tbilisi, Georgia
RFP Case No.: RFP/2021/19918
The United Nations Office for Project Services (UNOPS) is pleased to invite prospective bidders to submit a proposal in accordance with the requirements and process as set out in this Request for Proposal (RFP).
The RFP consists of the following:
- Instructions to Bidders (Section I);
- Evaluation Method and Criteria (Section II);
- Returnable Forms (Section III);
- Terms of Reference
Annex 2. UNOPS Design Planning Manual for buildings
Annex 3. UNOPS Contract for Consultant Services for Works (the Contract)
Annex 4. Project Work Plan
Drive Supplier Sustainability Questionnaire
UNOPS Esourcing Vendor Guide
If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and process as set out in this RFP and submit it to UNOPS by the Deadline for Proposal Submission set out in the RFP Particulars in Section I of the RFP.
We look forward to receiving your proposal.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
81101517
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Landscape architecture and design service
New clarification added: Dear Tender Team,As published on the previous submission date, June 1, 2021, the new proposal submission deadline has been extended to June 7, 2021 08:00 UTC. In accordance with the latest tender amendment published by UNOPS, the deadline for requests for clarification has also been extended. The difference between these two deadlines (submission of a proposal and a request for clarification) is less than 3 days.Since we do not know what clarification may be requested by competitors, we in terms of proper internal planning work on assumption as to whether any further significant changes to the bidding documents are possible. We try to avoid the scenario where, based on any future requests for clarification, our team is unable to reflect any major changes (within the specified less than three days) in the proposal development. Hence, based on above mentioned worries, we kindly ask you clarify, whether this is the last extension of the submission deadlie, or it can again be changed proportionally if any important amendments are made to the tender documentsThanks in advance!Answer:Thank you for your questions. Please note that the extension of submission deadline is in no connection with amendments made to the tender documents. Neither further tender documentation amendments, nor additional deadline extensions are envisaged at this point.
Edited on:
04-Jun-2021 12:15
Edited by:
webservice@unops.org
New amendment added #5: Deadline for clarificaiton has been extended to 2021-06-04 13:00 UTC (Coordinated Universal Time)
Edited on:
02-Jun-2021 15:46
Edited by:
webservice@unops.org
New amendment added #4: The deadline for the submission of the proposals has been extended from 2021-06-01 08:00 UTC to 2021-06-07 08:00 UTC
Edited on:
31-May-2021 17:49
Edited by:
webservice@unops.org
New clarification added: This is a kind reminder that deadline for the submission of the proposals is 2021-06-01 08:00 UTC (Coordinated Universal Time).
Edited on:
31-May-2021 08:18
Edited by:
webservice@unops.org
New clarification added: Dear Sir/Madame,We kindly ask you the clrification to the question below:In the section of "Cost and Payment of Consultant's Services" we read:"Payment to the Consultant shall be made in the following stages: 1. First Payment - 25% of Contract Amount shall be transferred within 30 days after all the Services & Deliverables of Stage 1 are completed, accepted and certified by UNOPS; 2. Second Payment - 50% of Contract Amount shall be transferred within 30 days after all the Services & Deliverables of Stage 2 are completed, accepted and certified by UNOPS; 3. Third (final) Payment - 25% of Contract Amount shall be transferred within 30 days after all the Services & Deliverables of Stage 3 are completed, accepted and certified by UNOPS".We kindly ask you to provide with your response, whether the awarded consultant will have a chance to negotiate with UNOPS the revision of deliverables and respective schedule of payments; For instance, to break the deliverables under the Stage 1 and respective payment into sub-payments: E.g: Stage 1- Development of Schematic or Draft Design Package, followed by the Payment 1 - 10% of the Contract Amount, etc. Please Clarify.In addition to above, we kindly want to ask you for the extension of the submission deadline until June 15,2021 in order to develop and deliver a competitive proposal.Answer:No changes are planned in the payment milestones and the full list of deliverables should be completed in order to receive the relevant payment. Please note that deadline of the submission of proposal is 2021-06-01 08:00 UTC. At this stage, no extension of deadline is planned.
Edited on:
27-May-2021 16:31
Edited by:
webservice@unops.org
New clarification added: Dear Sir/adam,We kindly ask you the clarification to the questions below:1. With regards to the duration and timing of the Contracted activities, we note that there is a discrepancy between the Draft Contract and the TOR. In the TOR, it is mentioned that the project will last a total of 32 months, with Construction lasting from Month 13 to Month 32. In the Draft Contract, it is mentioned that the Design Period is 6 months and the Design supervision is estimated as 21 months, a total of 27 months. Please clarify which is correct.Also, it is referenced on page 11 of the TOR that the Consultant should, in case of need, be available for up to 1 year after the Project completion. We assume that this 12 months commences after the completion of the works to be clarified above. Please clarify the time inputs for each of the mentioned stages (Design, Tender Assistance, Supervision of Works, and Defect Notification Period).2. In the E-sourcing system uploading of the DRiVE Supplier Sustainability Questionnaire and Drive Questionnaire (Annex E) is requested, please clarify if the Drive questionnaire (Annex E) is the same as DRiVE Supplier Sustainability Questionnaire, if not please indicate where to find the Annex E.Answer: 1. Please see Annex #4 - the General Work Plan for the clear picture: · The Design stage is 6 month (5-11 months of the project), · The Construction Tendering is 2 month (12-13 months of the project), · The Construction Works take 19 month (13-32 months of the project). The tendering period was included in the Design Supervision period (2+19=21), even though there will be no physical works ongoing at the site, Consultant's assistance may be required in the Tendering Process, for example to take part in clarification meetings, implement any immediate required change in the design or provide any support required. Correct, the DNP is planned to start after completion of works and will last 12 month, in case there are no delay in the completion of works, the DNP shall take place 33-42 month from project start, all other periods were clarified in the answer above. 2. Yes, it is the same document, please fill and submit DRiVE Supplier Sustainability Questionnaire listed in the documents.
Edited on:
27-May-2021 11:04
Edited by:
webservice@unops.org
New clarification added: In the RFP Schedule 2, Item 5 indicates that the bidder needs to provide a proposal security according to "Proposal Schedule 3 - Form of Proposal Security", however the Schedule 3 requires the bidder's details. Please clarify the above mentioned.Resume template for the key personnel requires recommendations, specifically details of referees. Do you also require reference letters for each key personnel?Answer: Proposal Security is not required in this procurement. Please disregard (delete) the item 5 from the Returnable Proposal Schedule Form 2 - Proposal Form.For Key Personnel, please only provide names, addresses, phone and email contact information for references. Reference letters are not required.
Edited on:
25-May-2021 15:46
Edited by:
webservice@unops.org
New clarification added: 1.Whether it would be possible to revise this requirement given in criteria 4 by the tender issuer?2. If our request is accepted, and the local consulting company participates in the competition as a sole consultant, please clarify whether the international companies will have any kind of advantage towards the local company during the evaluation?3. If revision of the criteria 4 is not accepted, we aim to form a consortium with our international partner. Please clarify if in case of the partnership, ISO certificate will be required from all members of the consortium?We look forward to receiving your feedback at your earliest convenience.1. The Eligibility and formal criteria: The offeror must submit the Quality Management compliance certificate (ISO 9001 or equivalent) has been updated as following: The offeror must submit the Quality Management compliance certificate (ISO 9001 or equivalent or internal Quality Management guideline developed by the bidder's office).2. All the proposals will be evaluated equaly against the requirements as set out in RFP_Consultant_Services_for_Works_Section II_Evaluation Method and Criteria-Revision 1.
Edited on:
19-May-2021 15:12
Edited by:
webservice@unops.org
New clarification added: The Bidder must submit the Quality Management compliance certificate (ISO 9001 or equivalent)? Is it mandatory? Answer: The Eligibility and formal criteria: The offeror must submit the Quality Management compliance certificate (ISO 9001 or equivalent) has been updated as following: The offeror must submit the Quality Management compliance certificate (ISO 9001 or equivalent or internal Quality Management guideline developed by the bidder's office). Yes, it is a mandatory criteria.
Edited on:
19-May-2021 14:55
Edited by:
webservice@unops.org
New amendment added #3: The Eligibility and formal criteria: The offeror must submit the Quality Management compliance certificate (ISO 9001 or equivalent) has been updated as following: The offeror must submit the Quality Management compliance certificate (ISO 9001 or equivalent or internal Quality Management guideline developed by the bidder's office)
Edited on:
19-May-2021 13:51
Edited by:
webservice@unops.org
New clarification added: The "Terms of Reference Revision_1" under Contract Requirements - Design Consultant's Office states the following: "The consultant shall establish an office based centrally in Tbilisi for the entire duration of the services".As an international consultant with headquarters in a different country it is not feasible to relocate the full design team. Can you please clarify the exact requirements for the local office? Are all key personnel required to be relocated? Is it not sufficient for the Architect, who will be the local representative and the person in charge of handling all local authority interactions to be locally available in Tbilisi for any in person coordination during the design stages? Similarly, during Stage 3, are all key personnell responsible for the design services required to be full time on site?Answer: Tbilisi office must have sufficient personnel to work with UNOPS and other stakeholders efficiently, (e.g - Project Manager, local Architect, who know the local regulations and built permit acquisition procedures very well) and expected to be present in this office throughout the whole Project. There is no need to relocate the whole design team, the majority may work distantly, however there should always be a highly responsive team, ready to answer any quick questions in Tbilisi. As for Stage 3, there is no need for the personnel to be on site all the time, the contract features Design Supervision, not Full Time Site Supervision, however during the construction stage, the expectation is to have the respective specialists (e.g. Architecture, Structural, MEP, Landscape, Interior Design) to be available for site visit in Tbilisi, at a short notice.
Edited on:
18-May-2021 14:07
Edited by:
webservice@unops.org
New amendment added #2: The following documents were added to the tender package in suport of Concept Design for the prospecitve bidders:PHOTOS OF THE LAND PLOT AND VICINITY;SITUATIONAL ANALYSIS / CADASTRAL PLAN;
Edited on:
14-May-2021 18:03
Edited by:
webservice@unops.org
New amendment added #1: Compliance of the design with EU Standards has been added to the Terms of Reference
Edited on:
10-May-2021 10:43
Edited by:
webservice@unops.org