Cleaning and Sanitary Disposal Services on Long Term Agreement for UN Agencies within the UN Common Premises in Zimbabwe

Instruction to UNGM Vendors:

All proposals must be submitted via the UN Women Vendor Portal. You may access our portal under the "Links" tab (click "Go to link"). In order to have access to the full information, please click “Express Interest” and register your company under the UN Women vendor portal - this costs nothing and will only take a couple of minutes. The portal provides a simple, secure and efficient way of managing UN Women solicitation processes, reducing time and cost for both buyers and vendors. If you are registered already, the system will take you directly to the tender and the documents can be found under the “Tender Documents" tab.

All queries and/or clarification shall be received through this portal once you have registered, ensuring to include the solicitation reference number in the subject line of the correspondence. UN Women will respond to all questions received through the portal.


Dear Sir/Madam,

1. The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) plans to procure Cleaning and Sanitary Disposal Services on Long Term Agreement for UN Agencies within the UN Common Premises in Zimbabwe as described in this Request for Proposal and its related annexes. UN Women now invites sealed proposals from qualified proposers for providing the requirements as defined in these documents.

2. To prepare a responsive proposal, you must carefully review, and understand the contents of the following documents:

a. This letter
b. Terms of Reference (TOR)
c. Evaluation Methodology and Criteria
d. Format of Technical Proposal
e. Format of Financial Proposal
f. Statement of Confirmation
g. Joint Venture/Consortium/Association Information Form

3. The proposer will be selected based on the Evaluation Methodology and Criteria indicated in the questionnaire.

4. This letter is not to be construed in any way as an offer to contract with your organization.

5. Please note that submissions made through hand delivery, e-mail and fax are not allowed. Bids received by any other means other through UN Women e-Procurement Portal or bids received after the closing date WILL BE CONSIDERED INVALID!

6. Format of Technical Proposal/Instructions on how to prepare the Technical Proposal: To fulfill the requirement of Technical Proposal Format and in order to meet the requirement stated in the ToR for this tender, Bidders should complete the mandatory tender Questionnaire found in “Tender Documents” by clicking the “Evaluation” tab under “My Tender Returns - Main”.


Yours sincerely,
UN Women Procurement Team