Provision of temporary conference structure for the IFAD Governing Council

The International Fund for Agricultural Development (IFAD), a specialized agency of the United Nations based in Rome, Italy, hereby solicits proposals for the Provision of set-up of a temporary conference structure for the IFAD Governing Council. The annual meetings of the IFAD Governing Council are held during the month of February in IFAD’s Headquarters in Rome, Via Paolo di Dono, 44 or at another location as IFAD may determine. The schedule described below is related to the year 2024. For the subsequent years, the GC dates will be communicated to the selected Contractor with advance notice. In 2024, the 47th Governing Council is scheduled to be held on Wednesday, 14 and Thursday, 15 February. IFAD intends to use the existing structures in Headquarters for the event, minimising, at the same time, the inconvenience that this may cause to normal operations of the organization. The lack of adequate space for the plenary meetings, involving approximately 700 people, requires the installation of temporary structures, adequate to the purpose, for which an area has been identified in the external parking lot (see relevant floor plan attached as Annex). Installation/set-up must be completed 4 working days prior to the first day of the event. Dismantling is foreseen to start the day following the closing of the session unless there is an extension of the duration of the event. Prospective extension, if any, will be communicated in advance and dealt with separately.